Handle issues and direct them to the right department.
Propose and Implements procedures which improve the efficiency of support services within the compound.
Follow up on any issues related to government, consultancy offices and contractors.
Works as a focal point in finding solutions to arising problems for internal and external clients and work on Ad-hoc duties as required to assist the team.
Handle Regular/Ejar contracts provided to company and follow up contract issues.
Maintain and build filing system to track files of all types and organize company documents into updated filing systems including physical and digital employee, tenant, departments and projects records and submittals through Document Progress Reports. Maintain highly organized filing system for leases, tenants, insurance certificates, vendors, buildings, drawings, contracts and POs.
Schedule, organize and prepare agendas and detailed minutes for in-house and external meetings
Write and distribute email, correspondence memos, letters, faxes and forms
Issue/follow up Purchase Orders and manage office supplies and other purchases Process and report on office expenses.
Assist with the scheduling of contractor work and coordinate with tenants.
Contribute toward overall office operational needs by helping to provide phone coverage, ordering supplies.
Maintain and update company databases
Prepare Infographics, presentations, spreadsheets and reports.
Maintain reported Risk Management Policies and Incidents immediately upon occurrence and emergency contact information as well as a master tenant contact e-mail address listing.
Provide high quality of customer service, update and maintain current daily and emergency tenant contact lists and tenant information manuals.
Fresh or 1-3 years experience
Good English language
Good communication skills
Meet and negotiate the clients
You may be interested in these jobs