Schedule meeting requests, arrange appointments and manage meeting room calendars.
Coordinate with courier services, route outgoing and incoming mail/ distribute correspondence and other material to staff.
Maintain accurate records of transactions and other activities in respective files on regular basis.
Operate and maintain office equipment‚s such as copiers, fax machines, printers and phone systems. Liaison with IT on support required for phones, mobiles, laptops, printers & other office IT equipment.
Maintain stationery issuance report; check stock to determine inventory level; anticipate needed supplies; place and expedite orders for supplies; verify receipt of supplies.
Coordinate with IT for registration of new employees in the attendance system and resolution of any related issues.
Generate attendance reports on monthly basis for forwarding to Departments, and on ad hoc basis as required.
Prepare travel & hotel bookings required for employees, candidates, trainers and official visitors.
Prepare, edit, format and print correspondence, reports, and presentations for Al Kout Management as required.
Provide translation and interpretation support (English to Arabic and vice versa) for various Department interactions, documents, forms, etc.
Maintain complete confidentiality of all sensitive matters relating to the business in general and the GM‚s office.
Perform other related duties as assigned.
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