Assistant Project Manager - Hospitality Design
Posted date [2026-08-24]
(ID: 50138)
 |
AECOM is a global leader in infrastructure development, engineering, and project management solutions, dedicated to building a better, smarter, and more sustainable world. With unmatched expertise in construction, civil engineering, architecture, environmental consulting, and urban development, AECOM helps clients tackle complex challenges across water, energy, transportation, oil and gas, renewable energy, and smart city projects. As one of the world’s leading engineering and construction companies in the UAE, Saudi Arabia, Qatar, and the wider Gulf region, AECOM partners with both government and private organizations to deliver innovative, sustainable, and cost-effective infrastructure solutions through every stage of the project lifecycle from advisory and design to engineering, procurement, and construction management. Headquartered in the United States and operating across the Middle East, AECOM is a Fortune 500 company with annual revenue of USD 16.1 billion in fiscal year 2024. Its projects shape skylines, transportation systems, and energy networks across major Gulf cities such as Dubai, Abu Dhabi, Doha, Riyadh, and Muscat. For those seeking engineering jobs in Dubai, construction management roles in the UAE, civil engineering careers in Saudi Arabia, or infrastructure project opportunities across the Middle East, AECOM offers a world-class environment for growth and innovation. Discover the latest AECOM Gulf and Middle East job openings at careersingulf.com, the region’s leading job portal for engineering, architecture, construction, and project management careers.... |
Job Description and Requirements
Assistant Project Manager - Hospitality DesignJob Snapshot
Role: Assistant Project Manager - Hospitality Design
Location: Dubai, United Arab Emirates
Industry: Architecture & Planning
Function: Program / Project Management
Experience: 3+ years
Job Type: Full-time
Position Overview
Assistant Project Manager - Hospitality Design in Dubai, United Arab Emirates is an Architecture & Planning opportunity with AECOM supporting the pre-contract delivery of hospitality, building design, and mixed-use development projects. The role is suited to a project management professional with an architecture or building engineering background who can coordinate project documentation, vendor proposals, commercial inputs, schedules, stakeholder requirements, and pre-contract milestones before projects progress into execution.
Job Details
Country: United Arab Emirates
City: Dubai
Industry: Architecture & Planning
Function: Program / Project Management
Salary: 14000-20000
Estimated salary range based on similar jobs in the job city; please confirm the final offer with the employer.
Gender: Any
Candidate Nationality: Any
Job Type:
Full-time
Role Context
This position supports the early stages of complex hospitality and building projects, where disciplined coordination can significantly influence later design and delivery performance. The Assistant Project Manager will help establish project briefs, organize commercial and contractual information, coordinate vendors, monitor pre-contract actions, and maintain the documentation needed for informed project decisions.
Working alongside senior project management professionals, the role connects design, commercial, operational, and external stakeholder requirements. Success depends on keeping information accurate, identifying issues early, and ensuring that each project enters its delivery phase with a clear scope, organized records, and realistic milestones.
Key Responsibilities
* Coordinate pre-contract activities for hospitality and building design projects from initial project setup through contract preparation.
* Organize vendor proposals, service agreements, contractual documentation, project correspondence, and supporting records.
* Assist senior project managers in developing project briefs that clearly define objectives, scope, requirements, and expected deliverables.
* Support preparation and maintenance of project timelines, action schedules, and resource allocation plans.
* Gather technical and commercial information from internal departments, consultants, suppliers, and external vendors.
* Clarify outstanding requirements with relevant stakeholders to prevent gaps from affecting project initiation.
* Maintain structured project files and databases so current pre-contract information can be retrieved efficiently.
* Track project documentation and ensure key records are appropriately maintained throughout the pre-contract process.
* Assist with reviewing vendor submissions and developing comparative assessments to support selection decisions.
* Monitor pre-contract milestones, submissions, approvals, and outstanding actions against agreed timelines.
* Follow up with vendors and project stakeholders where information or deliverables are overdue.
* Prepare meeting agendas and organize the information required for productive project discussions.
* Record meeting minutes, decisions, responsibilities, and follow-up actions.
* Compile concise project status reports for senior managers and other stakeholders.
* Identify emerging programme, documentation, vendor, scope, or coordination risks and escalate them appropriately.
* Help maintain project risk and action tracking during the pre-contract stage.
* Adapt project templates, checklists, and coordination documents to the requirements of hospitality developments.
* Support coordination of site visits, inspections, and stakeholder meetings where required before contract award.
* Maintain communication between project management, design disciplines, internal stakeholders, and external service providers.
* Assist with scheduling, correspondence, vendor communication, and other project administration required to keep activities progressing.
* Support the transition of organized pre-contract information into subsequent design and project delivery stages.
* Contribute to consistent project management processes while maintaining accuracy across multiple concurrent tasks.
Ideal Profile
The position requires at least three years of experience as an Assistant Project Manager, Project Coordinator, or in a comparable project delivery capacity.
Candidates should bring practical experience from architecture, building engineering, design consultancy, or a closely related built-environment setting.
A sound understanding of hospitality projects and their operational requirements is important, particularly where design decisions must respond to guest experience, operational functionality, and development objectives.
Experience supporting mixed-use developments and hospitality projects will strengthen suitability for the position.
The ideal candidate is highly organized and comfortable managing numerous documents, deadlines, stakeholder requests, and follow-up actions simultaneously.
Strong written communication and documentation skills are valuable for producing meeting minutes, reports, project records, comparison assessments, and correspondence.
Candidates should also be capable of recognizing incomplete information or potential pre-contract risks and escalating them before they affect project delivery.
Skills Set
Project management
Pre-contract coordination
Hospitality projects
Building design
Architecture
Building engineering
Mixed-use developments
Project documentation
Project briefs
Project scheduling
Resource planning
Vendor coordination
Vendor proposal assessment
Contract documentation
Service agreements
Commercial coordination
Project databases
Milestone tracking
Risk identification
Stakeholder coordination
Meeting management
Status reporting
Site visit coordination
Project administration
Document control
Project templates
Project checklists
Why Join Us
Dubai\'s continuing investment in hospitality, mixed-use, and high-quality building developments creates strong demand for professionals who understand how effective pre-contract management supports successful project delivery. This position offers exposure to multidisciplinary design environments while building practical experience across project coordination, commercial documentation, stakeholder management, and hospitality development requirements.
For an Assistant Project Manager, the breadth of responsibilities provides a valuable route toward larger project ownership and future progression into Project Manager and senior project management positions.
About the Company
AECOM is a global infrastructure consulting firm providing architecture, engineering, planning, design, project management, programme management, and construction-related services. Its multidisciplinary teams work across buildings, transportation, water, environment, energy, and major infrastructure programmes, combining technical expertise with coordinated project delivery for public and private-sector clients.
Role Context
This position supports the early stages of complex hospitality and building projects, where disciplined coordination can significantly influence later design and delivery performance. The Assistant Project Manager will help establish project briefs, organize commercial and contractual information, coordinate vendors, monitor pre-contract actions, and maintain the documentation needed for informed project decisions.
Working alongside senior project management professionals, the role connects design, commercial, operational, and external stakeholder requirements. Success depends on keeping information accurate, identifying issues early, and ensuring that each project enters its delivery phase with a clear scope, organized records, and realistic milestones.
Key Responsibilities
* Coordinate pre-contract activities for hospitality and building design projects from initial project setup through contract preparation.
* Organize vendor proposals, service agreements, contractual documentation, project correspondence, and supporting records.
* Assist senior project managers in developing project briefs that clearly define objectives, scope, requirements, and expected deliverables.
* Support preparation and maintenance of project timelines, action schedules, and resource allocation plans.
* Gather technical and commercial information from internal departments, consultants, suppliers, and external vendors.
* Clarify outstanding requirements with relevant stakeholders to prevent gaps from affecting project initiation.
* Maintain structured project files and databases so current pre-contract information can be retrieved efficiently.
* Track project documentation and ensure key records are appropriately maintained throughout the pre-contract process.
* Assist with reviewing vendor submissions and developing comparative assessments to support selection decisions.
* Monitor pre-contract milestones, submissions, approvals, and outstanding actions against agreed timelines.
* Follow up with vendors and project stakeholders where information or deliverables are overdue.
* Prepare meeting agendas and organize the information required for productive project discussions.
* Record meeting minutes, decisions, responsibilities, and follow-up actions.
* Compile concise project status reports for senior managers and other stakeholders.
* Identify emerging programme, documentation, vendor, scope, or coordination risks and escalate them appropriately.
* Help maintain project risk and action tracking during the pre-contract stage.
* Adapt project templates, checklists, and coordination documents to the requirements of hospitality developments.
* Support coordination of site visits, inspections, and stakeholder meetings where required before contract award.
* Maintain communication between project management, design disciplines, internal stakeholders, and external service providers.
* Assist with scheduling, correspondence, vendor communication, and other project administration required to keep activities progressing.
* Support the transition of organized pre-contract information into subsequent design and project delivery stages.
* Contribute to consistent project management processes while maintaining accuracy across multiple concurrent tasks.
Ideal Profile
The position requires at least three years of experience as an Assistant Project Manager, Project Coordinator, or in a comparable project delivery capacity.
Candidates should bring practical experience from architecture, building engineering, design consultancy, or a closely related built-environment setting.
A sound understanding of hospitality projects and their operational requirements is important, particularly where design decisions must respond to guest experience, operational functionality, and development objectives.
Experience supporting mixed-use developments and hospitality projects will strengthen suitability for the position.
The ideal candidate is highly organized and comfortable managing numerous documents, deadlines, stakeholder requests, and follow-up actions simultaneously.
Strong written communication and documentation skills are valuable for producing meeting minutes, reports, project records, comparison assessments, and correspondence.
Candidates should also be capable of recognizing incomplete information or potential pre-contract risks and escalating them before they affect project delivery.
Skills Set
Project management
Pre-contract coordination
Hospitality projects
Building design
Architecture
Building engineering
Mixed-use developments
Project documentation
Project briefs
Project scheduling
Resource planning
Vendor coordination
Vendor proposal assessment
Contract documentation
Service agreements
Commercial coordination
Project databases
Milestone tracking
Risk identification
Stakeholder coordination
Meeting management
Status reporting
Site visit coordination
Project administration
Document control
Project templates
Project checklists
Why Join Us
Dubai\'s continuing investment in hospitality, mixed-use, and high-quality building developments creates strong demand for professionals who understand how effective pre-contract management supports successful project delivery. This position offers exposure to multidisciplinary design environments while building practical experience across project coordination, commercial documentation, stakeholder management, and hospitality development requirements.
For an Assistant Project Manager, the breadth of responsibilities provides a valuable route toward larger project ownership and future progression into Project Manager and senior project management positions.
About the Company
AECOM is a global infrastructure consulting firm providing architecture, engineering, planning, design, project management, programme management, and construction-related services. Its multidisciplinary teams work across buildings, transportation, water, environment, energy, and major infrastructure programmes, combining technical expertise with coordinated project delivery for public and private-sector clients.
