Administrative Coordinator - Asset Management
Posted date [2026-07-08]
(ID: 47710)
 |
As the largest bank in the UAE, FAB has taken decisive steps as a regional pacesetter in the financial industry to bind both ambition and action together to accelerate the pace of positive environmental change. As the first bank in the MENA region to have committed to a target of net-zero emissions by 2050, we're making advances across our own operations in addition to walking alongside our clients as their strategic partner to ensure they can achieve their climate goals.... |
Job Description and Requirements
Administrative Coordinator - Asset ManagementJob Snapshot
Role: Administrative Coordinator - Asset Management
Location: Abu Dhabi, United Arab Emirates
Industry: Banking
Function: Administrative Support
Experience: Minimum 7 years administrative coordination experience
Job Type: Full-time
Position Overview
Administrative Coordinator - Asset Management in Abu Dhabi, United Arab Emirates is a Banking opportunity focused on executive support, office coordination, documentation control, vendor coordination, procurement assistance, travel management, and daily operational administration for asset management teams. The role supports First Abu Dhabi Bank (FAB) Asset Management by ensuring smooth communication workflows, accurate records, timely administrative delivery, and efficient coordination across internal teams, external vendors, executives, and business stakeholders.
Job Details
Country: United Arab Emirates
City: Abu Dhabi
Industry: Banking
Function: Administrative Support
Salary: 10000-15000
Estimated salary range based on similar jobs in the job city; please confirm the final offer with the employer.
Gender: Any
Candidate Nationality: Any
Job Type: Full-time
Role Context
The
Administrative Coordinator - Asset Management will provide structured administrative and operational support to FAB Asset Management teams and senior executives. This role helps maintain office efficiency by managing schedules, correspondence, filing, vendor processes, procurement requests, travel arrangements, expenses, payment follow-ups, and internal communication. The position requires a highly organized professional who can manage multiple priorities with accuracy, confidentiality, and strong attention to operational procedures.
Core Duties
* Manage day-to-day administrative activities for asset management teams, including scheduling, correspondence, filing, records, and office coordination.
* Support executives and department leaders with calendar coordination, meeting arrangements, travel planning, expense submissions, and document preparation.
* Coordinate office logistics, premises-related requirements, supplies, facilities requests, and operational support needs.
* Maintain accurate administrative records, trackers, internal documents, vendor files, payment records, and communication logs.
* Support procurement activities including purchase requests, vendor onboarding coordination, documentation follow-up, and payment request processing.
* Liaise with internal departments, external vendors, facilities teams, procurement, finance, and business stakeholders to ensure timely task completion.
* Prepare routine reports, status updates, internal communication materials, and administrative summaries when required.
* Track delivery milestones and follow up with stakeholders to ensure administrative requests are completed within agreed timelines.
* Organize meetings, prepare agendas where needed, coordinate logistics, and support post-meeting documentation.
* Handle office communication workflows professionally, ensuring messages, requests, and approvals are routed to the right stakeholders.
* Assist with travel bookings, itinerary coordination, hotel arrangements, transport support, and expense management in line with FAB procedures.
* Maintain confidentiality when handling executive communication, internal documents, payment details, and business-sensitive information.
* Ensure administrative processes are handled in a structured, compliant, and timely manner.
* Support continuous improvement in office coordination, filing methods, vendor tracking, and administrative turnaround.
Ideal Profile
* Minimum 7 years of experience in administrative coordination, office management, executive support, operations support, or business administration.
* Previous experience supporting financial services, banking, asset management, investment, or corporate office teams is preferred.
* Strong organizational skills with excellent attention to detail and accuracy.
* Ability to manage multiple administrative tasks, deadlines, approvals, and stakeholder requests at the same time.
* Good understanding of office logistics, vendor coordination, procurement support, payment requests, and facilities coordination.
* Strong communication skills for working with executives, cross-functional teams, vendors, and internal support departments.
* Experience with scheduling, filing, reporting, correspondence, travel coordination, and expense management.
* Ability to maintain records in a clear, structured, and easily retrievable format.
* Professional approach to confidential information, business communication, and executive-level support.
* Comfortable working in a fast-paced banking environment where accuracy, follow-up, and timely delivery are essential.
Skills Set
* Administrative coordination
* Executive support
* Office management
* Asset management administration
* Calendar management
* Meeting coordination
* Travel coordination
* Expense management
* Vendor coordination
* Procurement support
* Vendor onboarding
* Payment request processing
* Facilities coordination
* Office logistics
* Documentation control
* Filing and records management
* Internal communication
* Reporting support
* Stakeholder coordination
* Correspondence management
* Confidential document handling
* Business administration
* Process follow-up
* Time management
* Microsoft Office
* Operational support
Why Join Us
This opportunity is well suited for an experienced administrative professional who wants to support a high-performing asset management environment within Abu Dhabi’s Banking sector. The role offers exposure to executive support, investment office operations, vendor workflows, procurement coordination, and business administration within a structured financial institution. It is a strong fit for someone who values accuracy, organization, stakeholder coordination, and reliable operational delivery.
About the Company
First Abu Dhabi Bank (FAB) is one of the leading banking groups in the United Arab Emirates, providing retail banking, corporate banking, investment services, asset management, global markets, and financial solutions to clients across the region. In Abu Dhabi, FAB continues to support business growth through disciplined operations, strong governance, reliable service standards, and professional teams that help deliver efficient financial services.
Core Duties
* Manage day-to-day administrative activities for asset management teams, including scheduling, correspondence, filing, records, and office coordination.
* Support executives and department leaders with calendar coordination, meeting arrangements, travel planning, expense submissions, and document preparation.
* Coordinate office logistics, premises-related requirements, supplies, facilities requests, and operational support needs.
* Maintain accurate administrative records, trackers, internal documents, vendor files, payment records, and communication logs.
* Support procurement activities including purchase requests, vendor onboarding coordination, documentation follow-up, and payment request processing.
* Liaise with internal departments, external vendors, facilities teams, procurement, finance, and business stakeholders to ensure timely task completion.
* Prepare routine reports, status updates, internal communication materials, and administrative summaries when required.
* Track delivery milestones and follow up with stakeholders to ensure administrative requests are completed within agreed timelines.
* Organize meetings, prepare agendas where needed, coordinate logistics, and support post-meeting documentation.
* Handle office communication workflows professionally, ensuring messages, requests, and approvals are routed to the right stakeholders.
* Assist with travel bookings, itinerary coordination, hotel arrangements, transport support, and expense management in line with FAB procedures.
* Maintain confidentiality when handling executive communication, internal documents, payment details, and business-sensitive information.
* Ensure administrative processes are handled in a structured, compliant, and timely manner.
* Support continuous improvement in office coordination, filing methods, vendor tracking, and administrative turnaround.
Ideal Profile
* Minimum 7 years of experience in administrative coordination, office management, executive support, operations support, or business administration.
* Previous experience supporting financial services, banking, asset management, investment, or corporate office teams is preferred.
* Strong organizational skills with excellent attention to detail and accuracy.
* Ability to manage multiple administrative tasks, deadlines, approvals, and stakeholder requests at the same time.
* Good understanding of office logistics, vendor coordination, procurement support, payment requests, and facilities coordination.
* Strong communication skills for working with executives, cross-functional teams, vendors, and internal support departments.
* Experience with scheduling, filing, reporting, correspondence, travel coordination, and expense management.
* Ability to maintain records in a clear, structured, and easily retrievable format.
* Professional approach to confidential information, business communication, and executive-level support.
* Comfortable working in a fast-paced banking environment where accuracy, follow-up, and timely delivery are essential.
Skills Set
* Administrative coordination
* Executive support
* Office management
* Asset management administration
* Calendar management
* Meeting coordination
* Travel coordination
* Expense management
* Vendor coordination
* Procurement support
* Vendor onboarding
* Payment request processing
* Facilities coordination
* Office logistics
* Documentation control
* Filing and records management
* Internal communication
* Reporting support
* Stakeholder coordination
* Correspondence management
* Confidential document handling
* Business administration
* Process follow-up
* Time management
* Microsoft Office
* Operational support
Why Join Us
This opportunity is well suited for an experienced administrative professional who wants to support a high-performing asset management environment within Abu Dhabi’s Banking sector. The role offers exposure to executive support, investment office operations, vendor workflows, procurement coordination, and business administration within a structured financial institution. It is a strong fit for someone who values accuracy, organization, stakeholder coordination, and reliable operational delivery.
About the Company
First Abu Dhabi Bank (FAB) is one of the leading banking groups in the United Arab Emirates, providing retail banking, corporate banking, investment services, asset management, global markets, and financial solutions to clients across the region. In Abu Dhabi, FAB continues to support business growth through disciplined operations, strong governance, reliable service standards, and professional teams that help deliver efficient financial services.
