AECOM is a global leader in infrastructure development, engineering, and project management solutions, dedicated to building a better, smarter, and more sustainable world. With unmatched expertise in construction, civil engineering, architecture, environmental consulting, and urban development, AECOM helps clients tackle complex challenges across water, energy, transportation, oil and gas, renewable energy, and smart city projects. As one of the world’s leading engineering and construction companies in the UAE, Saudi Arabia, Qatar, and the wider Gulf region, AECOM partners with both government and private organizations to deliver innovative, sustainable, and cost-effective infrastructure solutions through every stage of the project lifecycle from advisory and design to engineering, procurement, and construction management. Headquartered in the United States and operating across the Middle East, AECOM is a Fortune 500 company with annual revenue of USD 16.1 billion in fiscal year 2024. Its projects shape skylines, transportation systems, and energy networks across major Gulf cities such as Dubai, Abu Dhabi, Doha, Riyadh, and Muscat. For those seeking engineering jobs in Dubai, construction management roles in the UAE, civil engineering careers in Saudi Arabia, or infrastructure project opportunities across the Middle East, AECOM offers a world-class environment for growth and innovation. Discover the latest AECOM Gulf and Middle East job openings at careersingulf.com, the region’s leading job portal for engineering, architecture, construction, and project management careers....

Administrative Assistant - Office Support

Job Snapshot

* Role: Administrative Assistant - Office Support
* Location: Dubai, UAE
* Industry: Civil Engineering
* Function: Administrative
* Experience: Administrative support or office coordination experience preferred
* Job Type: Full-time

Position Overview

Administrative Assistant - Office Support in Dubai, UAE is a Civil Engineering administration role for UAE Nationals focused on scheduling, communication, documentation, office coordination, and daily support tasks within AECOM’s Buildings and Places business. The role helps teams and executives maintain smooth workflows by coordinating meetings, managing correspondence, preparing documents, supporting office operations, and handling administrative tasks with accuracy and professionalism.

Job Details
Country: UAE
City: Dubai
Industry: Civil Engineering
Function: Administrative
Salary: 7000-11000
Estimated salary range based on similar jobs in the job city; please confirm the final offer with the employer.
Gender: Any
Candidate Nationality: UAE Nationals
Job Type: Full-time

Key Responsibilities

* Manage appointments, meetings, calendars, and travel arrangements for executives, project teams, or assigned departments.
* Handle phone calls, emails, correspondence, and day-to-day communication as a professional first point of contact.
* Prepare reports, memos, presentations, letters, and internal documents with accuracy and clear formatting.
* Maintain organized digital and physical filing systems to support easy document retrieval and record control.
* Support office management activities including ordering supplies, coordinating office equipment, and helping maintain smooth daily operations.
* Assist with data entry, research, document updates, meeting notes, and general administrative support tasks.
* Coordinate with internal teams to follow up on schedules, deliverables, approvals, and basic office requirements.
* Support team communication by ensuring key information, meeting updates, and administrative actions are shared on time.
* Maintain confidentiality when handling employee, project, client, or business information.
* Help improve administrative workflows by keeping records updated, files structured, and routine tasks well organized.
* Work with a proactive attitude to support multiple requests while maintaining accuracy and professionalism.
* Follow company procedures, workplace standards, and internal communication requirements.

Ideal Profile

* UAE National with a valid family book.
* Previous experience in administration, office coordination, executive support, team assistance, or clerical support is preferred.
* Good organizational skills with the ability to manage calendars, meetings, documents, and daily priorities.
* Strong written and verbal communication skills for emails, calls, reports, and internal coordination.
* Comfortable using Microsoft Office tools including Word, Excel, PowerPoint, and Outlook.
* Detail-oriented approach to documentation, filing, data entry, and correspondence.
* Ability to work independently while also supporting team-based administrative activities.
* Professional manner with the ability to handle sensitive information confidentially.
* Positive attitude, reliability, and willingness to learn in a structured corporate environment.
* Able to support smooth office operations in a busy project and consulting workplace.

Skills Set

* Administrative support
* Office coordination
* Calendar management
* Meeting scheduling
* Travel coordination
* Email correspondence
* Phone communication
* Report preparation
* Memo drafting
* Presentation support
* Filing and record management
* Data entry
* Research support
* Office supplies coordination
* Office equipment support
* Microsoft Word
* Microsoft Excel
* Microsoft PowerPoint
* Microsoft Outlook
* Confidential information handling
* Team coordination
* UAE National development

Why Join Us

* Start or grow an administrative career with a global Civil Engineering and infrastructure consulting firm in Dubai, UAE.
* Join AECOM’s Fursa Program, a UAE National opportunity designed to support Emirati talent development.
* Gain practical office support experience across communication, documentation, scheduling, and team coordination.
* Work in a professional environment connected to buildings, infrastructure, and regional development projects.
* Build useful workplace skills while supporting teams that deliver projects across Dubai and the wider Middle East.

About the Company

AECOM is a global infrastructure consulting firm delivering planning, design, engineering, architecture, program management, construction supervision, and project delivery services across transportation, buildings, water, environment, and energy. In Dubai and across the Middle East, AECOM supports public and private sector clients with sustainable, resilient, and technically advanced solutions that help communities, businesses, and cities grow.

Job Title Administrative Assistant - Office Support Job Description Administrative Assistant - Office Support Job Snapshot * Role: Administrative Assistant - Office Support * Location: Dubai, UAE * Industry: Civil Engineering * Function: Administrative * Experience: Administrative support or office coordination experience preferred * Job Type: Full-time Position Overview Administrative Assistant - Office Support in Dubai, UAE is a Civil Engineering administration role for UAE Nationals focused on scheduling, communication, documentation, office coordination, and daily support tasks within AECOM’s Buildings and Places business. The role helps teams and executives maintain smooth workflows by coordinating meetings, managing correspondence, preparing documents, supporting office operations, and handling administrative tasks with accuracy and professionalism. Job Details Country: UAE City: Dubai Industry: Civil Engineering Function: Administrative Salary: 7000-11000 Estimated salary range based on similar jobs in the job city; please confirm the final offer with the employer. Gender: Any Candidate Nationality: UAE Nationals Job Type: Full-time Key Responsibilities * Manage appointments, meetings, calendars, and travel arrangements for executives, project teams, or assigned departments. * Handle phone calls, emails, correspondence, and day-to-day communication as a professional first point of contact. * Prepare reports, memos, presentations, letters, and internal documents with accuracy and clear formatting. * Maintain organized digital and physical filing systems to support easy document retrieval and record control. * Support office management activities including ordering supplies, coordinating office equipment, and helping maintain smooth daily operations. * Assist with data entry, research, document updates, meeting notes, and general administrative support tasks. * Coordinate with internal teams to follow up on schedules, deliverables, approvals, and basic office requirements. * Support team communication by ensuring key information, meeting updates, and administrative actions are shared on time. * Maintain confidentiality when handling employee, project, client, or business information. * Help improve administrative workflows by keeping records updated, files structured, and routine tasks well organized. * Work with a proactive attitude to support multiple requests while maintaining accuracy and professionalism. * Follow company procedures, workplace standards, and internal communication requirements. Ideal Profile * UAE National with a valid family book. * Previous experience in administration, office coordination, executive support, team assistance, or clerical support is preferred. * Good organizational skills with the ability to manage calendars, meetings, documents, and daily priorities. * Strong written and verbal communication skills for emails, calls, reports, and internal coordination. * Comfortable using Microsoft Office tools including Word, Excel, PowerPoint, and Outlook. * Detail-oriented approach to documentation, filing, data entry, and correspondence. * Ability to work independently while also supporting team-based administrative activities. * Professional manner with the ability to handle sensitive information confidentially. * Positive attitude, reliability, and willingness to learn in a structured corporate environment. * Able to support smooth office operations in a busy project and consulting workplace. Skills Set * Administrative support * Office coordination * Calendar management * Meeting scheduling * Travel coordination * Email correspondence * Phone communication * Report preparation * Memo drafting * Presentation support * Filing and record management * Data entry * Research support * Office supplies coordination * Office equipment support * Microsoft Word * Microsoft Excel * Microsoft PowerPoint * Microsoft Outlook * Confidential information handling * Team coordination * UAE National development Why Join Us * Start or grow an administrative career with a global Civil Engineering and infrastructure consulting firm in Dubai, UAE. * Join AECOM’s Fursa Program, a UAE National opportunity designed to support Emirati talent development. * Gain practical office support experience across communication, documentation, scheduling, and team coordination. * Work in a professional environment connected to buildings, infrastructure, and regional development projects. * Build useful workplace skills while supporting teams that deliver projects across Dubai and the wider Middle East. About the Company AECOM is a global infrastructure consulting firm delivering planning, design, engineering, architecture, program management, construction supervision, and project delivery services across transportation, buildings, water, environment, and energy. In Dubai and across the Middle East, AECOM supports public and private sector clients with sustainable, resilient, and technically advanced solutions that help communities, businesses, and cities grow. Post Details

Job Start Date Salary from 7000.00 Salary to 11000.00 Number of Vacancies 1 Location Job Location -> UAE Dubai Location City Dubai

Desired Candidate's Profile Gender No Preference Nationality Candidate Current Location Job Classification Job Type Job Type -> Full-time Industry Type Job Industry -> Civil Engineering Job Function Job Functions -> Administrative Employers Details Company AECOM Middle East Ltd Contact Person Human Resource Manager Designation Human Resource Telephone 0097144391000 Email HR.MiddleEastaecom.com