Administrative Assistant - Office Support
Posted date [2026-08-05]
(ID: 49012)
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AECOM is a global leader in infrastructure development, engineering, and project management solutions, dedicated to building a better, smarter, and more sustainable world. With unmatched expertise in construction, civil engineering, architecture, environmental consulting, and urban development, AECOM helps clients tackle complex challenges across water, energy, transportation, oil and gas, renewable energy, and smart city projects. As one of the world’s leading engineering and construction companies in the UAE, Saudi Arabia, Qatar, and the wider Gulf region, AECOM partners with both government and private organizations to deliver innovative, sustainable, and cost-effective infrastructure solutions through every stage of the project lifecycle from advisory and design to engineering, procurement, and construction management. Headquartered in the United States and operating across the Middle East, AECOM is a Fortune 500 company with annual revenue of USD 16.1 billion in fiscal year 2024. Its projects shape skylines, transportation systems, and energy networks across major Gulf cities such as Dubai, Abu Dhabi, Doha, Riyadh, and Muscat. For those seeking engineering jobs in Dubai, construction management roles in the UAE, civil engineering careers in Saudi Arabia, or infrastructure project opportunities across the Middle East, AECOM offers a world-class environment for growth and innovation. Discover the latest AECOM Gulf and Middle East job openings at careersingulf.com, the region’s leading job portal for engineering, architecture, construction, and project management careers.... |
Job Description and Requirements
Administrative Assistant - Office SupportJob Snapshot
Role: Administrative Assistant - Office Support
Location: Riyadh, Saudi Arabia
Industry: Civil Engineering
Function: Administrative Support
Experience: Minimum 5 years
Job Type: Full-time
Position Overview
The Administrative Assistant - Office Support opportunity in Riyadh, Saudi Arabia, is a Civil Engineering support role helping AECOM teams maintain efficient daily operations. AECOM is hiring an organized professional to manage calendars, correspondence, records, expenses, vendor coordination and meeting logistics within a fast-paced professional environment.
Job Details
Country: Saudi Arabia
City: Riyadh
Industry: Civil Engineering
Function: Administrative Support
Salary: SAR 7000-12000 per month
Estimated salary range based on similar jobs in Riyadh; please confirm the final offer with the employer.
Gender: Any
Candidate Nationality: Any
Job Type: Full-time
Role Context
The Administrative Assistant will provide reliable coordination and documentation support to executives, teams and project stakeholders. The role requires careful management of competing priorities, confidential information and internal
processes while maintaining responsive communication with employees, vendors and external contacts.
Key Responsibilities
* Manage executive and team calendars.
* Schedule meetings and coordinate room reservations.
* Prepare meeting agendas and supporting materials.
* Organize virtual meetings and related technical arrangements.
* Take meeting notes and prepare follow-up documentation.
* Process correspondence, emails and shared mailboxes.
* Categorize communications and support timely responses.
* Maintain organized digital and physical filing systems.
* Ensure records comply with company policies and procedures.
* Process expense reports and track approval status.
* Coordinate expense matters with Accounts Payable.
* Monitor payment progress and resolve administrative issues.
* Communicate with vendors and internal departments.
* Track invoices and follow up on purchase orders.
* Prepare reports, spreadsheets and organizational documents.
* Maintain accuracy and clarity across administrative records.
* Support special projects and internal initiatives.
* Respond to inquiries from internal and external stakeholders.
* Anticipate routine administrative needs and provide timely support.
* Maintain confidentiality when handling sensitive information.
* Assist with data entry and database maintenance.
* Support project coordination and basic budget tracking.
* Adapt administrative priorities to changing business requirements.
* Contribute to continuous improvement of office processes.
Ideal Profile
* Bachelor\'s degree.
* Minimum five years of relevant administrative experience.
* Proficiency with Microsoft Word, Excel, Outlook and PowerPoint.
* Strong organizational and time-management abilities.
* Ability to prioritize multiple assignments and deadlines.
* Excellent written and verbal English communication skills.
* Demonstrated accuracy and attention to detail.
* Experience working in a fast-paced professional environment.
* Understanding of administrative support and vendor coordination.
* Ability to follow organizational policies and procedures.
* Experience with SharePoint or Microsoft Teams is preferred.
* Familiarity with calendar and scheduling tools.
* Expense-management or Accounts Payable coordination experience is advantageous.
* Knowledge of project coordination and budget tracking is beneficial.
* Experience with data entry and database management.
* Ability to create clear presentations using Microsoft Office.
* Corporate or professional-services experience is preferred.
* Strong customer-service and interpersonal capabilities.
* Discretion when managing confidential information.
* Flexible, collaborative and solution-focused approach.
Skills Set
* Executive calendar management
* Meeting coordination
* Email and correspondence management
* Document filing
* Records administration
* Expense-report processing
* Accounts Payable coordination
* Invoice tracking
* Purchase order follow-up
* Vendor communication
* Microsoft Word
* Microsoft Excel
* Microsoft Outlook
* Microsoft PowerPoint
* SharePoint
* Microsoft Teams
* Report preparation
* Data entry
* Database management
* Project coordination
* Budget tracking
* Meeting documentation
* Confidential information handling
* Stakeholder support
Why Join Us
AECOM offers the opportunity to support multidisciplinary professionals working on meaningful infrastructure and development projects. The role provides exposure to varied business operations, collaborative teams and structured professional-development resources. Depending on employment status and applicable policies, benefits may include health coverage, disability insurance, paid leave, well-being resources, employee assistance programs, recognition awards and retirement-related benefits.
About the Company
AECOM is a global infrastructure consulting firm providing advisory, planning, design, engineering, program management and construction management services. Its multidisciplinary teams support public- and private-sector clients across transportation, water, environment, energy and buildings. With more than 50000 professionals worldwide, AECOM creates sustainable and resilient solutions that improve communities and deliver long-term value.
Key Responsibilities
* Manage executive and team calendars.
* Schedule meetings and coordinate room reservations.
* Prepare meeting agendas and supporting materials.
* Organize virtual meetings and related technical arrangements.
* Take meeting notes and prepare follow-up documentation.
* Process correspondence, emails and shared mailboxes.
* Categorize communications and support timely responses.
* Maintain organized digital and physical filing systems.
* Ensure records comply with company policies and procedures.
* Process expense reports and track approval status.
* Coordinate expense matters with Accounts Payable.
* Monitor payment progress and resolve administrative issues.
* Communicate with vendors and internal departments.
* Track invoices and follow up on purchase orders.
* Prepare reports, spreadsheets and organizational documents.
* Maintain accuracy and clarity across administrative records.
* Support special projects and internal initiatives.
* Respond to inquiries from internal and external stakeholders.
* Anticipate routine administrative needs and provide timely support.
* Maintain confidentiality when handling sensitive information.
* Assist with data entry and database maintenance.
* Support project coordination and basic budget tracking.
* Adapt administrative priorities to changing business requirements.
* Contribute to continuous improvement of office processes.
Ideal Profile
* Bachelor\'s degree.
* Minimum five years of relevant administrative experience.
* Proficiency with Microsoft Word, Excel, Outlook and PowerPoint.
* Strong organizational and time-management abilities.
* Ability to prioritize multiple assignments and deadlines.
* Excellent written and verbal English communication skills.
* Demonstrated accuracy and attention to detail.
* Experience working in a fast-paced professional environment.
* Understanding of administrative support and vendor coordination.
* Ability to follow organizational policies and procedures.
* Experience with SharePoint or Microsoft Teams is preferred.
* Familiarity with calendar and scheduling tools.
* Expense-management or Accounts Payable coordination experience is advantageous.
* Knowledge of project coordination and budget tracking is beneficial.
* Experience with data entry and database management.
* Ability to create clear presentations using Microsoft Office.
* Corporate or professional-services experience is preferred.
* Strong customer-service and interpersonal capabilities.
* Discretion when managing confidential information.
* Flexible, collaborative and solution-focused approach.
Skills Set
* Executive calendar management
* Meeting coordination
* Email and correspondence management
* Document filing
* Records administration
* Expense-report processing
* Accounts Payable coordination
* Invoice tracking
* Purchase order follow-up
* Vendor communication
* Microsoft Word
* Microsoft Excel
* Microsoft Outlook
* Microsoft PowerPoint
* SharePoint
* Microsoft Teams
* Report preparation
* Data entry
* Database management
* Project coordination
* Budget tracking
* Meeting documentation
* Confidential information handling
* Stakeholder support
Why Join Us
AECOM offers the opportunity to support multidisciplinary professionals working on meaningful infrastructure and development projects. The role provides exposure to varied business operations, collaborative teams and structured professional-development resources. Depending on employment status and applicable policies, benefits may include health coverage, disability insurance, paid leave, well-being resources, employee assistance programs, recognition awards and retirement-related benefits.
About the Company
AECOM is a global infrastructure consulting firm providing advisory, planning, design, engineering, program management and construction management services. Its multidisciplinary teams support public- and private-sector clients across transportation, water, environment, energy and buildings. With more than 50000 professionals worldwide, AECOM creates sustainable and resilient solutions that improve communities and deliver long-term value.
