AECOM is a global leader in infrastructure development, engineering, and project management solutions, dedicated to building a better, smarter, and more sustainable world. With unmatched expertise in construction, civil engineering, architecture, environmental consulting, and urban development, AECOM helps clients tackle complex challenges across water, energy, transportation, oil and gas, renewable energy, and smart city projects. As one of the world’s leading engineering and construction companies in the UAE, Saudi Arabia, Qatar, and the wider Gulf region, AECOM partners with both government and private organizations to deliver innovative, sustainable, and cost-effective infrastructure solutions through every stage of the project lifecycle from advisory and design to engineering, procurement, and construction management. Headquartered in the United States and operating across the Middle East, AECOM is a Fortune 500 company with annual revenue of USD 16.1 billion in fiscal year 2024. Its projects shape skylines, transportation systems, and energy networks across major Gulf cities such as Dubai, Abu Dhabi, Doha, Riyadh, and Muscat. For those seeking engineering jobs in Dubai, construction management roles in the UAE, civil engineering careers in Saudi Arabia, or infrastructure project opportunities across the Middle East, AECOM offers a world-class environment for growth and innovation. Discover the latest AECOM Gulf and Middle East job openings at careersingulf.com, the region’s leading job portal for engineering, architecture, construction, and project management careers....

Administrative Assistant - Project Support

Job Snapshot

* Role: Administrative Assistant - Project Support
* Location: Dubai, UAE
* Industry: Civil Engineering
* Function: Administrative
* Experience: Administrative support or project documentation experience preferred
* Job Type: Full-time

Position Overview

Administrative Assistant - Project Support in Dubai, UAE is a Civil Engineering support role focused on daily administration, document preparation, meeting coordination, project filing, correspondence, and project progress reporting for AECOM’s Program Cost Consultancy team. The role supports smooth project delivery by helping project managers and team members maintain accurate records, organized documentation, timely communication, and efficient administrative workflows.

Job Details
Country: UAE
City: Dubai
Industry: Civil Engineering
Function: Administrative
Salary: 8000-12000
Estimated salary range based on similar jobs in the job city; please confirm the final offer with the employer.
Gender: Any
Candidate Nationality: UAE Nationals
Job Type: Full-time

Key Responsibilities

* Provide day-to-day administrative support to the Program Cost Consultancy team.
* Prepare, edit, format, and review documents, presentations, reports, emails, letters, and project correspondence.
* Maintain organized physical and digital filing systems for easy document storage and retrieval.
* Schedule and coordinate project-related meetings, ensuring stakeholders are informed of key dates, deliverables, and updates.
* Support document control procedures by ensuring project files are correctly labelled, stored, updated, and accessible to authorized team members.
* Assist project managers and team members with administrative tasks linked to project delivery, reporting, and coordination.
* Compile and organize project documents including contracts, specifications, drawings, reports, and supporting records.
* Perform data entry related to project milestones, timelines, deliverables, and resource allocation.
* Generate basic reports and simple analyses to help project managers monitor progress and administrative status.
* Track pending documents, follow up on missing information, and support timely completion of administrative deliverables.
* Maintain confidentiality when handling sensitive project, client, and company information.
* Support smooth communication between project team members, internal departments, and relevant stakeholders.
* Ensure administrative work is completed accurately, professionally, and in line with company standards.

Ideal Profile

* UAE National with a family book.
* Diploma in Business Administration, Office Management, or a related field is preferred.
* Previous experience in administration, project coordination, document control, office support, or team assistance is an advantage.
* Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
* Strong organizational and multitasking skills with high attention to detail.
* Good written and verbal communication skills.
* Ability to prepare professional documents, reports, presentations, and correspondence.
* Comfortable working in a fast-paced project environment with multiple priorities.
* Able to work independently while also supporting team-based tasks.
* Positive, proactive, and reliable approach to administrative support.
* Ability to handle confidential information with discretion and professionalism.

Skills Set

* Administrative support
* Project documentation
* Document control
* Microsoft Word
* Microsoft Excel
* Microsoft PowerPoint
* Microsoft Outlook
* Meeting coordination
* Filing and record management
* Data entry
* Report preparation
* Project correspondence
* Email drafting
* Presentation support
* Contract document organization
* Drawing and specification filing
* Confidential information handling
* Team coordination
* Office management support
* Project progress tracking

Why Join Us

* Start or grow an administrative career within a global Civil Engineering and infrastructure consultancy in Dubai, UAE.
* Support major project teams working across cost consultancy, infrastructure, buildings, and regional development programs.
* Gain practical exposure to project documentation, office coordination, reporting, and professional communication.
* Work in a supportive environment that values Emirati talent, learning, and career development.
* Build useful administrative and project support skills within a respected international consulting organization.

About the Company

AECOM is a global infrastructure consulting firm delivering planning, design, engineering, cost consultancy, program management, construction management, and project support services across transportation, buildings, water, environment, and energy. In Dubai and across the Middle East, AECOM works with public and private sector clients to deliver sustainable, resilient, and technically advanced projects that support communities, economic growth, and long-term development.

Job Title Administrative Assistant - Project Support Job Description Administrative Assistant - Project Support Job Snapshot * Role: Administrative Assistant - Project Support * Location: Dubai, UAE * Industry: Civil Engineering * Function: Administrative * Experience: Administrative support or project documentation experience preferred * Job Type: Full-time Position Overview Administrative Assistant - Project Support in Dubai, UAE is a Civil Engineering support role focused on daily administration, document preparation, meeting coordination, project filing, correspondence, and project progress reporting for AECOM’s Program Cost Consultancy team. The role supports smooth project delivery by helping project managers and team members maintain accurate records, organized documentation, timely communication, and efficient administrative workflows. Job Details Country: UAE City: Dubai Industry: Civil Engineering Function: Administrative Salary: 8000-12000 Estimated salary range based on similar jobs in the job city; please confirm the final offer with the employer. Gender: Any Candidate Nationality: UAE Nationals Job Type: Full-time Key Responsibilities * Provide day-to-day administrative support to the Program Cost Consultancy team. * Prepare, edit, format, and review documents, presentations, reports, emails, letters, and project correspondence. * Maintain organized physical and digital filing systems for easy document storage and retrieval. * Schedule and coordinate project-related meetings, ensuring stakeholders are informed of key dates, deliverables, and updates. * Support document control procedures by ensuring project files are correctly labelled, stored, updated, and accessible to authorized team members. * Assist project managers and team members with administrative tasks linked to project delivery, reporting, and coordination. * Compile and organize project documents including contracts, specifications, drawings, reports, and supporting records. * Perform data entry related to project milestones, timelines, deliverables, and resource allocation. * Generate basic reports and simple analyses to help project managers monitor progress and administrative status. * Track pending documents, follow up on missing information, and support timely completion of administrative deliverables. * Maintain confidentiality when handling sensitive project, client, and company information. * Support smooth communication between project team members, internal departments, and relevant stakeholders. * Ensure administrative work is completed accurately, professionally, and in line with company standards. Ideal Profile * UAE National with a family book. * Diploma in Business Administration, Office Management, or a related field is preferred. * Previous experience in administration, project coordination, document control, office support, or team assistance is an advantage. * Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook. * Strong organizational and multitasking skills with high attention to detail. * Good written and verbal communication skills. * Ability to prepare professional documents, reports, presentations, and correspondence. * Comfortable working in a fast-paced project environment with multiple priorities. * Able to work independently while also supporting team-based tasks. * Positive, proactive, and reliable approach to administrative support. * Ability to handle confidential information with discretion and professionalism. Skills Set * Administrative support * Project documentation * Document control * Microsoft Word * Microsoft Excel * Microsoft PowerPoint * Microsoft Outlook * Meeting coordination * Filing and record management * Data entry * Report preparation * Project correspondence * Email drafting * Presentation support * Contract document organization * Drawing and specification filing * Confidential information handling * Team coordination * Office management support * Project progress tracking Why Join Us * Start or grow an administrative career within a global Civil Engineering and infrastructure consultancy in Dubai, UAE. * Support major project teams working across cost consultancy, infrastructure, buildings, and regional development programs. * Gain practical exposure to project documentation, office coordination, reporting, and professional communication. * Work in a supportive environment that values Emirati talent, learning, and career development. * Build useful administrative and project support skills within a respected international consulting organization. About the Company AECOM is a global infrastructure consulting firm delivering planning, design, engineering, cost consultancy, program management, construction management, and project support services across transportation, buildings, water, environment, and energy. In Dubai and across the Middle East, AECOM works with public and private sector clients to deliver sustainable, resilient, and technically advanced projects that support communities, economic growth, and long-term development. Post Details

Job Start Date Salary from 8000.00 Salary to 12000.00 Number of Vacancies 1 Location Job Location -> UAE Dubai Location City Dubai

Desired Candidate's Profile Gender No Preference Nationality Candidate Current Location Job Classification Job Type Job Type -> Full-time Industry Type Job Industry -> Civil Engineering Job Function Job Functions -> Administrative Employers Details Company AECOM Middle East Ltd Contact Person Human Resource Manager Designation Human Resource Telephone 0097144391000 Email HR.MiddleEastaecom.com