Administrative Assistant - Project Support
Posted date [2026-06-29]
(ID: 47201)
Job Description and Requirements
Administrative Assistant - Project SupportJob Snapshot
Role: Administrative Assistant - Project Support
Location: Dubai, United Arab Emirates
Industry: Civil Engineering
Function: Administrative Support
Experience: Fresh graduates welcome; administrative or document support experience preferred
Job Type: Full-time
Position Overview
Administrative Assistant - Project Support in Dubai, United Arab Emirates is a Civil Engineering opportunity for a UAE National candidate who can support project administration, document processing, data entry, reporting, filing, and office coordination for Parsons Corporation. This role is suitable for an organized and detail-focused professional or fresh graduate with good MS Office skills, clear communication ability, and the confidence to work with project personnel, management teams, and document control procedures in an engineering environment.
Job Details
Country: United Arab Emirates
City: Dubai
Industry: Civil Engineering
Function: Administrative Support
Salary: 6000-10000
Estimated salary range based on similar jobs in the job city; please confirm the final
offer with the employer.
Gender: Any
Candidate Nationality: UAE National
Job Type: Full-time
Role Context
The Administrative Assistant - Project Support will help maintain smooth project and department operations by processing documents, tracking approvals, updating databases, scanning records, preparing reports, and supporting day-to-day administrative activities. The role contributes to project efficiency by ensuring that documents move through the required procedural steps, records are properly stored, review cycles are followed, and internal communication remains organized. It is a strong entry-level pathway for UAE Nationals who want to build practical experience in engineering project administration and document coordination.
Key Responsibilities
* Process assigned document types through all procedural steps in accordance with established project guidelines and administrative procedures.
* Ensure document control requirements are followed, including numbering systems, approval routes, required signatures, and document release procedures.
* Receive, track, monitor, and register documents using standard document management programs and project databases.
* Maintain logs, transmittals, document registers, tracking sheets, and administrative reports as required by the project or department.
* Enter data accurately and produce reports using MS Office and other approved office automation or department-specific applications.
* Scan documents for electronic storage and ensure files are saved in the correct digital locations.
* Maintain the assigned data distribution system and document schedule based on client, project, department, and supplier requirements.
* Expedite document review, signature approval, release, and distribution of supplier documents and internally produced records.
* Support filing, light typing, phone handling, messenger service, and general clerical activities when required.
* Assist junior document control staff with project-specific procedures and help maintain consistent administrative practices.
* Coordinate with project personnel, management, suppliers, and internal teams to support document movement and information flow.
* Check documents and records for completeness, accuracy, correct filing, and timely processing.
* Support deadline-driven project administration by following up on pending approvals, missing details, and required documentation.
* Maintain organized electronic and physical records for easy retrieval, review, and future project reference.
* Communicate clearly with colleagues and project teams to resolve routine administrative or document-related issues.
* Contribute as a reliable team player who works well with others and supports shared project goals.
* Perform other administrative and project support responsibilities associated with the position as required.
Ideal Profile
* Diploma, degree, or high school diploma is acceptable.
* Fresh graduates are welcome to apply.
* Only UAE Nationals will be considered for this role.
* Proficiency in MS Office is required, especially Microsoft Word, PowerPoint, and Excel.
* Good written and oral communication skills.
* Strong organizational ability with attention to detail, accuracy, and follow-up.
* Good interpersonal skills with the ability to interact effectively with project personnel and management.
* Ability to learn document control procedures, project administration systems, reporting formats, and internal workflows.
* Comfortable handling data entry, scanning, filing, logs, transmittals, reports, and routine clerical duties.
* Able to work in a deadline-driven engineering and construction project environment.
* Positive team attitude with willingness to support colleagues, follow procedures, and take responsibility for assigned tasks.
* Professional approach to confidentiality, document accuracy, communication, and office support.
Skills Set
* Administrative support
* Project administration
* Document processing
* Document control support
* Data entry
* MS Office
* Microsoft Word
* Microsoft Excel
* Microsoft PowerPoint
* Document scanning
* Electronic filing
* Physical filing
* Document registers
* Transmittals
* Logs and reports
* Database maintenance
* Records tracking
* Approval coordination
* Supplier document support
* Internal document distribution
* Office automation
* Clerical support
* Phone handling
* Team coordination
* English communication
* Project documentation
* Dubai engineering projects
* UAE National jobs
Why Join Us
This role provides a valuable opportunity for UAE Nationals to begin or grow a professional career within Dubai’s Civil Engineering sector. The position offers exposure to project administration, document control procedures, MS Office reporting, engineering team coordination, and structured project workflows within an international infrastructure company. It is ideal for a motivated candidate who wants to gain practical office experience, build confidence in project support, and develop long-term career potential in a professional engineering environment.
About the Company
Parsons Corporation is a global engineering, infrastructure, and construction management company delivering major projects across transportation, utilities, buildings, urban development, and community infrastructure. In Dubai, Parsons supports Civil Engineering projects through project administration, document management, design coordination, construction supervision, and client-focused delivery. The company offers UAE National talent the opportunity to contribute to meaningful development programs while gaining experience in a collaborative and growth-oriented workplace.
Gender: Any
Candidate Nationality: UAE National
Job Type: Full-time
Role Context
The Administrative Assistant - Project Support will help maintain smooth project and department operations by processing documents, tracking approvals, updating databases, scanning records, preparing reports, and supporting day-to-day administrative activities. The role contributes to project efficiency by ensuring that documents move through the required procedural steps, records are properly stored, review cycles are followed, and internal communication remains organized. It is a strong entry-level pathway for UAE Nationals who want to build practical experience in engineering project administration and document coordination.
Key Responsibilities
* Process assigned document types through all procedural steps in accordance with established project guidelines and administrative procedures.
* Ensure document control requirements are followed, including numbering systems, approval routes, required signatures, and document release procedures.
* Receive, track, monitor, and register documents using standard document management programs and project databases.
* Maintain logs, transmittals, document registers, tracking sheets, and administrative reports as required by the project or department.
* Enter data accurately and produce reports using MS Office and other approved office automation or department-specific applications.
* Scan documents for electronic storage and ensure files are saved in the correct digital locations.
* Maintain the assigned data distribution system and document schedule based on client, project, department, and supplier requirements.
* Expedite document review, signature approval, release, and distribution of supplier documents and internally produced records.
* Support filing, light typing, phone handling, messenger service, and general clerical activities when required.
* Assist junior document control staff with project-specific procedures and help maintain consistent administrative practices.
* Coordinate with project personnel, management, suppliers, and internal teams to support document movement and information flow.
* Check documents and records for completeness, accuracy, correct filing, and timely processing.
* Support deadline-driven project administration by following up on pending approvals, missing details, and required documentation.
* Maintain organized electronic and physical records for easy retrieval, review, and future project reference.
* Communicate clearly with colleagues and project teams to resolve routine administrative or document-related issues.
* Contribute as a reliable team player who works well with others and supports shared project goals.
* Perform other administrative and project support responsibilities associated with the position as required.
Ideal Profile
* Diploma, degree, or high school diploma is acceptable.
* Fresh graduates are welcome to apply.
* Only UAE Nationals will be considered for this role.
* Proficiency in MS Office is required, especially Microsoft Word, PowerPoint, and Excel.
* Good written and oral communication skills.
* Strong organizational ability with attention to detail, accuracy, and follow-up.
* Good interpersonal skills with the ability to interact effectively with project personnel and management.
* Ability to learn document control procedures, project administration systems, reporting formats, and internal workflows.
* Comfortable handling data entry, scanning, filing, logs, transmittals, reports, and routine clerical duties.
* Able to work in a deadline-driven engineering and construction project environment.
* Positive team attitude with willingness to support colleagues, follow procedures, and take responsibility for assigned tasks.
* Professional approach to confidentiality, document accuracy, communication, and office support.
Skills Set
* Administrative support
* Project administration
* Document processing
* Document control support
* Data entry
* MS Office
* Microsoft Word
* Microsoft Excel
* Microsoft PowerPoint
* Document scanning
* Electronic filing
* Physical filing
* Document registers
* Transmittals
* Logs and reports
* Database maintenance
* Records tracking
* Approval coordination
* Supplier document support
* Internal document distribution
* Office automation
* Clerical support
* Phone handling
* Team coordination
* English communication
* Project documentation
* Dubai engineering projects
* UAE National jobs
Why Join Us
This role provides a valuable opportunity for UAE Nationals to begin or grow a professional career within Dubai’s Civil Engineering sector. The position offers exposure to project administration, document control procedures, MS Office reporting, engineering team coordination, and structured project workflows within an international infrastructure company. It is ideal for a motivated candidate who wants to gain practical office experience, build confidence in project support, and develop long-term career potential in a professional engineering environment.
About the Company
Parsons Corporation is a global engineering, infrastructure, and construction management company delivering major projects across transportation, utilities, buildings, urban development, and community infrastructure. In Dubai, Parsons supports Civil Engineering projects through project administration, document management, design coordination, construction supervision, and client-focused delivery. The company offers UAE National talent the opportunity to contribute to meaningful development programs while gaining experience in a collaborative and growth-oriented workplace.
