Document Control Assistant - Project Filing
Posted date [2026-05-18]
(ID: 45371)
 |
AECOM is a global leader in infrastructure development, engineering, and project management solutions, dedicated to building a better, smarter, and more sustainable world. With unmatched expertise in construction, civil engineering, architecture, environmental consulting, and urban development, AECOM helps clients tackle complex challenges across water, energy, transportation, oil and gas, renewable energy, and smart city projects. As one of the world’s leading engineering and construction companies in the UAE, Saudi Arabia, Qatar, and the wider Gulf region, AECOM partners with both government and private organizations to deliver innovative, sustainable, and cost-effective infrastructure solutions through every stage of the project lifecycle from advisory and design to engineering, procurement, and construction management. Headquartered in the United States and operating across the Middle East, AECOM is a Fortune 500 company with annual revenue of USD 16.1 billion in fiscal year 2024. Its projects shape skylines, transportation systems, and energy networks across major Gulf cities such as Dubai, Abu Dhabi, Doha, Riyadh, and Muscat. For those seeking engineering jobs in Dubai, construction management roles in the UAE, civil engineering careers in Saudi Arabia, or infrastructure project opportunities across the Middle East, AECOM offers a world-class environment for growth and innovation. Discover the latest AECOM Gulf and Middle East job openings at careersingulf.com, the region’s leading job portal for engineering, architecture, construction, and project management careers.... |
Job Description and Requirements
Document Control Assistant - Project FilingJob Snapshot
Role: Document Control Assistant - Project Filing
Location: Abu Dhabi, United Arab Emirates
Industry: Civil Engineering
Function: Administrative
Experience: Minimum 2 years
Job Type: Full-time
Position Overview
Document Control Assistant - Project Filing in Abu Dhabi, United Arab Emirates is a Civil Engineering role for a UAE National with a valid family book to support project records, document filing, EDMS coordination, revision tracking, and administrative document control across engineering and built environment projects. This position helps AECOM maintain organized, accessible, and accurate project information throughout the full project lifecycle.
Job Details
Country: United Arab Emirates
City: Abu Dhabi
Industry: Civil Engineering
Function: Administrative
Salary: 6000-9000
Estimated salary range based on similar jobs in the job city; please confirm the final offer with the employer.
Gender: Any
Candidate Nationality: UAE National
Job Type: Full-time
Key Responsibilities
* Manage project documents through all phases of the project, ensuring records are properly filed, stored, updated, and easy to retrieve.
* Maintain project directories and support clear organization of technical, administrative, and reproduced document records.
* File original documents, revised documents, and supporting records according to approved project procedures.
* Assist in developing project-specific filing structures and document control processes for consistent information management.
* Use electronic document management systems to upload, track, manage, and retrieve project documentation.
* Record and store project photographs and related visual files in an organized and traceable manner.
* Perform routine document control and administrative tasks under general supervision.
* Work with professional and technical staff to support assigned project objectives and documentation requirements.
* Help maintain revision control so updated documents are correctly identified and accessible to relevant teams.
* Follow internal procedures for confidentiality, document handling, and controlled project information.
* Receive guidance on new assignments and apply instructions accurately to complete document control tasks.
* Support smooth coordination between project teams, administrative staff, and document repositories.
Ideal Profile
* UAE National with a valid family book, as required for this Emiratisation opportunity.
* Minimum 2 years of administrative experience, preferably in an engineering, consultancy, construction, or professional services environment.
* Good understanding of filing systems, document revisions, project directories, and basic document control practices.
* Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
* Familiarity with electronic document management systems will be useful, with willingness to learn project-specific tools.
* Organized and detail-focused, with the ability to manage routine and repetitive documentation work accurately.
* Able to communicate professionally with technical teams, managers, and project support staff.
* Reliable, discreet, and comfortable working under general supervision with limited exercise of judgment.
* Willing to work on-site in Abu Dhabi within a structured engineering project environment.
Skills Set
* Document control
* Project filing
* EDMS coordination
* Project directory management
* Revision tracking
* Records management
* Document retrieval
* Microsoft Word
* Microsoft Excel
* Microsoft PowerPoint
* Microsoft Outlook
* Project photographs filing
* Administrative support
* Filing procedure coordination
* Technical staff support
* Confidential document handling
Why Join Us
* Join an Emiratisation-focused role created for UAE Nationals seeking career growth in project administration.
* Gain practical document control experience within a global civil engineering and infrastructure consultancy.
* Work alongside technical, design, and project teams involved in buildings and development-related assignments.
* Build useful skills in EDMS workflows, project filing, revision control, and administrative coordination.
* Develop a stable career path in a project support function that is highly valued across engineering and construction environments.
* Be part of a professional workplace that supports learning, collaboration, technical excellence, and long-term growth.
About the Company
AECOM is a global infrastructure and engineering consultancy delivering planning, design, advisory, program management, and construction management services across buildings, transportation, water, environment, and energy. In Abu Dhabi and across the UAE, AECOM supports public and private sector clients with sustainable, resilient, and technically advanced project solutions that help strengthen infrastructure, improve communities, and support future-ready development.
