Document Controller - Bilingual Records
Posted date [2026-07-05]
(ID: 47477)
Job Description and Requirements
Document Controller - Bilingual RecordsJob Snapshot
Role: Document Controller - Bilingual Records
Location: Abu Dhabi Emirate, United Arab Emirates
Industry: Civil Engineering
Function: Filing-Records Management
Experience: Minimum 3 years of Arabic and English document control experience
Job Type: Full-time
Position Overview
Document Controller - Bilingual Records in Abu Dhabi Emirate, United Arab Emirates is a Civil Engineering opportunity for an organized documentation professional who can manage engineering records, bilingual typing, transmittals, approvals, distribution schedules, and project document control activities. This role supports smooth project execution by ensuring documents are accurately registered, tracked, approved, issued, filed, and reported in line with project, client, supplier, and internal requirements.
Job Details
Country: United Arab Emirates
City: Abu Dhabi Emirate
Industry: Civil Engineering
Function: Filing-Records Management
Salary: 6000-8500
Estimated salary range based on similar jobs in the job city; please confirm the final offer with the employer.
Gender: Any
Candidate Nationality:
Any
Job Type: Full-time
Role Context
The Document Controller - Bilingual Records will maintain reliable document control processes for engineering and infrastructure project teams, with a focus on accurate Arabic and English documentation, controlled distribution, approval tracking, electronic filing, and timely communication. The role helps reduce delays, protect document traceability, support management reporting, and keep project teams aligned with current information throughout the project lifecycle.
Key Responsibilities
* Ensure pre-established document control requirements are followed, including numbering systems, approval workflows, signature requirements, review steps, and distribution procedures.
* Maintain an organized data distribution system and document issue schedule based on client, project, supplier, and internal team requirements.
* Revise document distribution schedules when needed to support timely approvals, accurate circulation, and controlled release of project information.
* Expedite review, signature approval, and release of supplier documents and internally produced engineering documents.
* Establish and maintain electronic and hardcopy files for active project documents, engineering records, requisitions, and related correspondence.
* Create and update computerized indexes, document registers, status logs, and tracking reports required by project teams or management.
* Prepare transmittals for engineering documents, requisitions, submissions, and controlled project records.
* Coordinate with clients to confirm document submission requirements, collect required data, prepare supporting materials, secure approval, and arrange timely reproduction or assembly.
* Support preparation of document packages including covers, tabs, indexes, submission files, and related record sets.
* Attend project meetings when required to provide updates on document status, requisitions, pending approvals, and project documentation progress.
* Coordinate with engineering teams, suppliers, project personnel, and management to resolve missing documents, delayed reviews, incorrect revisions, and distribution issues.
* Use MS Windows, word processing, spreadsheet, database, EDMS, or DMCS tools to manage document information accurately.
* Support bilingual Arabic and English typing, formatting, document preparation, and communication tasks as required.
* Assist with administrative coordination such as office moves, desk placement, file arrangements, telephone coordination, and related project support duties when needed.
* Perform other document control and records management responsibilities appropriate to the role and project needs.
Ideal Profile
* Diploma or bachelor\'s degree in a related discipline.
* Minimum 3 years of experience in document control, project administration, or records management.
* Strong Arabic and English typing skills with good accuracy, formatting discipline, and communication ability.
* Experience supporting engineering, construction, infrastructure, consulting, or project-based documentation environments.
* Good understanding of document numbering, controlled filing, transmittals, document approvals, registers, distribution schedules, and project records.
* Proficient keyboard skills with working knowledge of MS Windows, word processing software, spreadsheets, and database applications.
* Familiarity with EDMS and DMCS platforms may be required depending on project assignment.
* Ability to prepare electronic and hardcopy reports, maintain indexes, and track document status with accuracy.
* Good communication skills with the ability to coordinate with clients, suppliers, engineers, project teams, and management.
* Organized and deadline-focused approach with attention to detail and the ability to manage multiple documents under active project timelines.
Skills Set
* Document control
* Bilingual document typing
* Arabic typing
* English typing
* Project records management
* Engineering documentation
* Document numbering
* Approval tracking
* Signature workflow
* Document distribution
* Data distribution systems
* Transmittal preparation
* Requisition tracking
* Electronic filing
* Hardcopy filing
* Computerized indexes
* Document registers
* Status reporting
* MS Windows
* Word processing
* Spreadsheet management
* Database software
* EDMS
* DMCS
* Supplier document control
* Client document coordination
* Project meeting support
* Records accuracy
* Document package preparation
* Office administration support
Why Join Us
This role provides a practical opportunity to support major civil engineering and infrastructure projects in Abu Dhabi Emirate, where accurate bilingual document control is essential to project coordination, approval speed, and delivery quality. The position offers exposure to structured document systems, engineering teams, supplier coordination, client requirements, and a professional environment where strong records management skills can grow into broader project controls and administration capability.
About the Company
Parsons Corporation is a global engineering, construction management, and infrastructure solutions company supporting major development programs across the Middle East. In the United Arab Emirates, Parsons contributes to civil engineering, transportation, utilities, buildings, environmental, public realm, and smart infrastructure projects through disciplined project delivery, technical expertise, reliable documentation practices, and quality-focused coordination.
Job Type: Full-time
Role Context
The Document Controller - Bilingual Records will maintain reliable document control processes for engineering and infrastructure project teams, with a focus on accurate Arabic and English documentation, controlled distribution, approval tracking, electronic filing, and timely communication. The role helps reduce delays, protect document traceability, support management reporting, and keep project teams aligned with current information throughout the project lifecycle.
Key Responsibilities
* Ensure pre-established document control requirements are followed, including numbering systems, approval workflows, signature requirements, review steps, and distribution procedures.
* Maintain an organized data distribution system and document issue schedule based on client, project, supplier, and internal team requirements.
* Revise document distribution schedules when needed to support timely approvals, accurate circulation, and controlled release of project information.
* Expedite review, signature approval, and release of supplier documents and internally produced engineering documents.
* Establish and maintain electronic and hardcopy files for active project documents, engineering records, requisitions, and related correspondence.
* Create and update computerized indexes, document registers, status logs, and tracking reports required by project teams or management.
* Prepare transmittals for engineering documents, requisitions, submissions, and controlled project records.
* Coordinate with clients to confirm document submission requirements, collect required data, prepare supporting materials, secure approval, and arrange timely reproduction or assembly.
* Support preparation of document packages including covers, tabs, indexes, submission files, and related record sets.
* Attend project meetings when required to provide updates on document status, requisitions, pending approvals, and project documentation progress.
* Coordinate with engineering teams, suppliers, project personnel, and management to resolve missing documents, delayed reviews, incorrect revisions, and distribution issues.
* Use MS Windows, word processing, spreadsheet, database, EDMS, or DMCS tools to manage document information accurately.
* Support bilingual Arabic and English typing, formatting, document preparation, and communication tasks as required.
* Assist with administrative coordination such as office moves, desk placement, file arrangements, telephone coordination, and related project support duties when needed.
* Perform other document control and records management responsibilities appropriate to the role and project needs.
Ideal Profile
* Diploma or bachelor\'s degree in a related discipline.
* Minimum 3 years of experience in document control, project administration, or records management.
* Strong Arabic and English typing skills with good accuracy, formatting discipline, and communication ability.
* Experience supporting engineering, construction, infrastructure, consulting, or project-based documentation environments.
* Good understanding of document numbering, controlled filing, transmittals, document approvals, registers, distribution schedules, and project records.
* Proficient keyboard skills with working knowledge of MS Windows, word processing software, spreadsheets, and database applications.
* Familiarity with EDMS and DMCS platforms may be required depending on project assignment.
* Ability to prepare electronic and hardcopy reports, maintain indexes, and track document status with accuracy.
* Good communication skills with the ability to coordinate with clients, suppliers, engineers, project teams, and management.
* Organized and deadline-focused approach with attention to detail and the ability to manage multiple documents under active project timelines.
Skills Set
* Document control
* Bilingual document typing
* Arabic typing
* English typing
* Project records management
* Engineering documentation
* Document numbering
* Approval tracking
* Signature workflow
* Document distribution
* Data distribution systems
* Transmittal preparation
* Requisition tracking
* Electronic filing
* Hardcopy filing
* Computerized indexes
* Document registers
* Status reporting
* MS Windows
* Word processing
* Spreadsheet management
* Database software
* EDMS
* DMCS
* Supplier document control
* Client document coordination
* Project meeting support
* Records accuracy
* Document package preparation
* Office administration support
Why Join Us
This role provides a practical opportunity to support major civil engineering and infrastructure projects in Abu Dhabi Emirate, where accurate bilingual document control is essential to project coordination, approval speed, and delivery quality. The position offers exposure to structured document systems, engineering teams, supplier coordination, client requirements, and a professional environment where strong records management skills can grow into broader project controls and administration capability.
About the Company
Parsons Corporation is a global engineering, construction management, and infrastructure solutions company supporting major development programs across the Middle East. In the United Arab Emirates, Parsons contributes to civil engineering, transportation, utilities, buildings, environmental, public realm, and smart infrastructure projects through disciplined project delivery, technical expertise, reliable documentation practices, and quality-focused coordination.
