Document Controller - Bilingual Records
Posted date [2026-07-05]
(ID: 47500)
 |
Founded in 1944, Parsons Corporation, a digitally enabled solutions provider, is focused on creating the future of the defense, intelligence, and critical infrastructure markets. From Earth to outer space, we deliver tomorrow’s solutions today. Equipped with the capabilities required to take on any defense, intelligence, or critical infrastructure challenge, our agile, innovative, and disruptive approach enables us to deliver solutions at the speed of relevance.
Our people are our greatest asset. We strive to be an employer of choice that engages employees in the community and creates rewarding career paths to cultivate a resilient workforce that is ready for the future.... |
Job Description and Requirements
Document Controller - Bilingual RecordsJob Snapshot
Role: Document Controller - Bilingual Records
Location: Abu Dhabi Emirate, United Arab Emirates
Industry: Civil Engineering
Function: Filing-Records Management
Experience: Minimum 3 years of Arabic and English document control experience
Job Type: Full-time
Position Overview
Document Controller - Bilingual Records in Abu Dhabi Emirate, United Arab Emirates is a Civil Engineering opportunity for an organized documentation professional who can manage engineering records, document transmittals, approval tracking, bilingual typing, data distribution, and project filing systems. This role is suited for a detail-focused candidate with Arabic and English typing ability, strong communication skills, and working knowledge of electronic document management tools used in engineering and infrastructure project environments.
Job Details
Country: United Arab Emirates
City: Abu Dhabi Emirate
Industry: Civil Engineering
Function: Filing-Records Management
Salary: 6000-8500
Estimated salary range based on similar jobs in the job city; please confirm the final
offer with the employer.
Gender: Any
Candidate Nationality: Any
Job Type: Full-time
Role Context
The Document Controller - Bilingual Records will support project teams by maintaining controlled document systems, accurate engineering files, computerized indexes, approval logs, and timely distribution of client, supplier, and internally produced documents. The role helps reduce approval delays, strengthen document traceability, support project meetings, and keep engineering and construction teams aligned with current records throughout the project lifecycle.
Key Responsibilities
* Ensure pre-established document control requirements are followed, including numbering systems, approval signatures, review workflows, and distribution rules.
* Maintain an organized data distribution system and issue schedule based on client, project, supplier, and internal team requirements.
* Revise document distribution schedules when required to support timely approvals, accurate circulation, and controlled document release.
* Expedite review, signature approval, and release of supplier documents and internally produced engineering documents.
* Establish and maintain hardcopy files, electronic files, computerized indexes, registers, and active engineering document records.
* Generate electronic and hardcopy reports required by project teams, management, clients, or document control procedures.
* Confirm client submission requirements, collect necessary data, prepare supporting materials, and support approval of document packages.
* Oversee preparation of covers, tabs, indexes, files, reproduction sets, and assembled document packages in a timely manner.
* Prepare transmittals for engineering documents, requisitions, submissions, and controlled project correspondence.
* Attend project meetings when needed to provide document status updates and remain current on project requirements.
* Track requisitions, approvals, document releases, pending reviews, and required follow-up actions.
* Coordinate with engineers, project personnel, suppliers, clients, and management to resolve missing information, delayed approvals, or incorrect document status.
* Support Arabic and English typing, formatting, document preparation, and communication tasks with accuracy.
* Use MS Windows, word processing, spreadsheet, database, EDMS, or DMCS tools to maintain records and produce required outputs.
* Assist with office coordination duties such as file arrangements, desk placement, telephone coordination, and related project support when required.
* Perform other document control and project administration responsibilities aligned with the role.
Ideal Profile
* Diploma or bachelor\'s degree in a related discipline.
* Minimum 3 years of experience in document control, project administration, records management, or engineering documentation.
* Strong Arabic and English typing skills with good accuracy and formatting discipline.
* Good communication skills with the ability to coordinate effectively with project personnel, clients, suppliers, and management.
* Working knowledge of MS Windows, word processing software, spreadsheet tools, and database applications.
* Familiarity with EDMS and DMCS platforms may be required depending on the project assignment.
* Understanding of document numbering systems, approval workflows, transmittals, document registers, controlled filing, and distribution schedules.
* Ability to maintain electronic and hardcopy records, prepare reports, and support active engineering documentation.
* Organized, detail-oriented, and able to manage multiple document requirements within project deadlines.
* Professional attitude with the ability to support team coordination and maintain reliable document control standards.
Skills Set
* Document control
* Bilingual document control
* Arabic typing
* English typing
* Engineering documentation
* Project records management
* Document numbering
* Approval tracking
* Signature workflows
* Data distribution systems
* Document distribution
* Engineering files
* Computerized indexes
* Electronic filing
* Hardcopy filing
* Transmittal preparation
* Requisition tracking
* Document package preparation
* Covers and tabs preparation
* Project meeting support
* Supplier document control
* Client document coordination
* MS Windows
* Word processing
* Spreadsheet management
* Database software
* EDMS
* DMCS
* Report generation
* Records accuracy
* Office coordination
* Project administration
Why Join Us
This opportunity gives the Document Controller - Bilingual Records a valuable role in supporting civil engineering and infrastructure projects in Abu Dhabi Emirate, where accurate documentation, bilingual communication, and timely approval tracking are essential to smooth project delivery. The position offers exposure to engineering records, client coordination, supplier documentation, electronic filing systems, and structured project workflows within a global organization focused on quality, teamwork, and professional growth.
About the Company
Parsons Corporation is a global engineering, construction management, and infrastructure solutions company supporting major development programs across the Middle East. In the United Arab Emirates, Parsons contributes to civil engineering, transportation, utilities, buildings, public realm, environmental, and smart infrastructure projects through disciplined project delivery, technical expertise, reliable document control, and quality-focused coordination.
Gender: Any
Candidate Nationality: Any
Job Type: Full-time
Role Context
The Document Controller - Bilingual Records will support project teams by maintaining controlled document systems, accurate engineering files, computerized indexes, approval logs, and timely distribution of client, supplier, and internally produced documents. The role helps reduce approval delays, strengthen document traceability, support project meetings, and keep engineering and construction teams aligned with current records throughout the project lifecycle.
Key Responsibilities
* Ensure pre-established document control requirements are followed, including numbering systems, approval signatures, review workflows, and distribution rules.
* Maintain an organized data distribution system and issue schedule based on client, project, supplier, and internal team requirements.
* Revise document distribution schedules when required to support timely approvals, accurate circulation, and controlled document release.
* Expedite review, signature approval, and release of supplier documents and internally produced engineering documents.
* Establish and maintain hardcopy files, electronic files, computerized indexes, registers, and active engineering document records.
* Generate electronic and hardcopy reports required by project teams, management, clients, or document control procedures.
* Confirm client submission requirements, collect necessary data, prepare supporting materials, and support approval of document packages.
* Oversee preparation of covers, tabs, indexes, files, reproduction sets, and assembled document packages in a timely manner.
* Prepare transmittals for engineering documents, requisitions, submissions, and controlled project correspondence.
* Attend project meetings when needed to provide document status updates and remain current on project requirements.
* Track requisitions, approvals, document releases, pending reviews, and required follow-up actions.
* Coordinate with engineers, project personnel, suppliers, clients, and management to resolve missing information, delayed approvals, or incorrect document status.
* Support Arabic and English typing, formatting, document preparation, and communication tasks with accuracy.
* Use MS Windows, word processing, spreadsheet, database, EDMS, or DMCS tools to maintain records and produce required outputs.
* Assist with office coordination duties such as file arrangements, desk placement, telephone coordination, and related project support when required.
* Perform other document control and project administration responsibilities aligned with the role.
Ideal Profile
* Diploma or bachelor\'s degree in a related discipline.
* Minimum 3 years of experience in document control, project administration, records management, or engineering documentation.
* Strong Arabic and English typing skills with good accuracy and formatting discipline.
* Good communication skills with the ability to coordinate effectively with project personnel, clients, suppliers, and management.
* Working knowledge of MS Windows, word processing software, spreadsheet tools, and database applications.
* Familiarity with EDMS and DMCS platforms may be required depending on the project assignment.
* Understanding of document numbering systems, approval workflows, transmittals, document registers, controlled filing, and distribution schedules.
* Ability to maintain electronic and hardcopy records, prepare reports, and support active engineering documentation.
* Organized, detail-oriented, and able to manage multiple document requirements within project deadlines.
* Professional attitude with the ability to support team coordination and maintain reliable document control standards.
Skills Set
* Document control
* Bilingual document control
* Arabic typing
* English typing
* Engineering documentation
* Project records management
* Document numbering
* Approval tracking
* Signature workflows
* Data distribution systems
* Document distribution
* Engineering files
* Computerized indexes
* Electronic filing
* Hardcopy filing
* Transmittal preparation
* Requisition tracking
* Document package preparation
* Covers and tabs preparation
* Project meeting support
* Supplier document control
* Client document coordination
* MS Windows
* Word processing
* Spreadsheet management
* Database software
* EDMS
* DMCS
* Report generation
* Records accuracy
* Office coordination
* Project administration
Why Join Us
This opportunity gives the Document Controller - Bilingual Records a valuable role in supporting civil engineering and infrastructure projects in Abu Dhabi Emirate, where accurate documentation, bilingual communication, and timely approval tracking are essential to smooth project delivery. The position offers exposure to engineering records, client coordination, supplier documentation, electronic filing systems, and structured project workflows within a global organization focused on quality, teamwork, and professional growth.
About the Company
Parsons Corporation is a global engineering, construction management, and infrastructure solutions company supporting major development programs across the Middle East. In the United Arab Emirates, Parsons contributes to civil engineering, transportation, utilities, buildings, public realm, environmental, and smart infrastructure projects through disciplined project delivery, technical expertise, reliable document control, and quality-focused coordination.
