Document Controller - Project Records
Posted date [2026-10-02]
(ID: 52815)
Job Description and Requirements
Document Controller - Project RecordsJob Snapshot
Role: Document Controller
Location: Dubai, UAE
Industry: Construction
Function: Document Control
Experience: Minimum 3 years of relevant experience
Job Type: Full Time
Position Overview
Parsons is seeking a Document Controller to join its team in Dubai, UAE, supporting construction supervision activities for the ITS2020-2 project. The role will manage project documentation, correspondence, registers, records, and document control workflows throughout the project lifecycle. Working closely with the Resident Engineer and wider project team, the Document Controller will ensure documents are accurately received, registered, tracked, distributed, filed, and archived in accordance with established procedures and project requirements.
Job Details
Country: UAE
City: Dubai
Industry: Construction
Function: Document Control
Salary: Not disclosed
Gender: No Preference
Candidate Nationality: Not specified
Job Type: Full Time
Work Arrangement: On-site
What You\'ll Be Doing
- Process project documentation through required procedural steps in accordance with established document control procedures.
- Apply project
document control requirements, numbering systems, approval workflows, signatures, and distribution procedures consistently.
- Receive, register, track, and monitor project documents using approved document management systems.
- Maintain document databases, registers, transmittals, logs, and associated project records.
- Monitor document status and maintain accurate information throughout review and approval workflows.
- Scan, file, archive, and retrieve documentation in electronic and hard-copy formats.
- Maintain project correspondence and coordinate timely distribution of incoming and outgoing documents.
- Expedite document reviews, approvals, signatures, and releases where required.
- Track contractor, consultant, supplier, and internally generated documentation.
- Maintain organized project filing systems to support efficient document retrieval and records management.
- Support the Resident Engineer and project personnel with document-related administrative activities.
- Assist with correspondence management, report preparation, meeting coordination, filing, and document retrieval.
- Provide administrative support in a deadline-driven project environment.
- Perform other responsibilities associated with the position as appropriate.
Document Control and Records Management
The Document Controller will help maintain an accurate and traceable record of project information throughout construction supervision. Documentation must be processed using the required project workflows while maintaining correct numbering, registration, distribution, approval, filing, and archival records.
The position requires close attention to document status and timely follow-up so that project personnel can access current information and outstanding reviews, approvals, or signatures can be progressed efficiently.
Project Team Support
Working with the Resident Engineer and multidisciplinary project personnel, the Document Controller will provide day-to-day records and administrative support for the ITS2020-2 project.
The role requires effective coordination with contractors, consultants, suppliers, internal teams, and other project stakeholders while maintaining reliable correspondence logs, document registers, transmittals, and filing systems.
What Required Skills You\'ll Bring
- Diploma in any discipline from an accredited institution.
- Minimum 3 years of relevant work experience.
- At least 2 years of document control experience on engineering, construction, infrastructure, or transportation projects.
- Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
- Working knowledge of Electronic Document Management Systems and document control processes.
- Experience maintaining document registers and transmittals.
- Experience maintaining correspondence logs and project filing systems.
- Strong organizational skills with the ability to manage large volumes of documentation accurately and efficiently.
- Good written and verbal English communication skills.
- Ability to communicate effectively with project teams and stakeholders.
- Ability to work independently and prioritize competing tasks.
- Ability to meet deadlines within a fast-paced project environment.
- Strong attention to detail and commitment to document accuracy.
What Desired Skills You\'ll Bring
- Previous experience supporting construction supervision projects.
- Experience in transportation, ITS, infrastructure, or government projects.
- Knowledge of project correspondence procedures and document workflow processes.
- Understanding of records management practices.
- Experience using client-driven document management systems and supporting reporting requirements.
- Arabic language skills are advantageous.
- Ability to adapt to changing project requirements and provide efficient administrative support.
- Ability to attend in-person interviews in the UAE.
About Parsons
Parsons provides opportunities to support complex transportation and infrastructure projects alongside multidisciplinary engineering and construction supervision teams. The company emphasizes employee wellbeing, professional growth, innovation, inclusion, and equal employment opportunity across job levels.
- Receive, register, track, and monitor project documents using approved document management systems.
- Maintain document databases, registers, transmittals, logs, and associated project records.
- Monitor document status and maintain accurate information throughout review and approval workflows.
- Scan, file, archive, and retrieve documentation in electronic and hard-copy formats.
- Maintain project correspondence and coordinate timely distribution of incoming and outgoing documents.
- Expedite document reviews, approvals, signatures, and releases where required.
- Track contractor, consultant, supplier, and internally generated documentation.
- Maintain organized project filing systems to support efficient document retrieval and records management.
- Support the Resident Engineer and project personnel with document-related administrative activities.
- Assist with correspondence management, report preparation, meeting coordination, filing, and document retrieval.
- Provide administrative support in a deadline-driven project environment.
- Perform other responsibilities associated with the position as appropriate.
Document Control and Records Management
The Document Controller will help maintain an accurate and traceable record of project information throughout construction supervision. Documentation must be processed using the required project workflows while maintaining correct numbering, registration, distribution, approval, filing, and archival records.
The position requires close attention to document status and timely follow-up so that project personnel can access current information and outstanding reviews, approvals, or signatures can be progressed efficiently.
Project Team Support
Working with the Resident Engineer and multidisciplinary project personnel, the Document Controller will provide day-to-day records and administrative support for the ITS2020-2 project.
The role requires effective coordination with contractors, consultants, suppliers, internal teams, and other project stakeholders while maintaining reliable correspondence logs, document registers, transmittals, and filing systems.
What Required Skills You\'ll Bring
- Diploma in any discipline from an accredited institution.
- Minimum 3 years of relevant work experience.
- At least 2 years of document control experience on engineering, construction, infrastructure, or transportation projects.
- Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
- Working knowledge of Electronic Document Management Systems and document control processes.
- Experience maintaining document registers and transmittals.
- Experience maintaining correspondence logs and project filing systems.
- Strong organizational skills with the ability to manage large volumes of documentation accurately and efficiently.
- Good written and verbal English communication skills.
- Ability to communicate effectively with project teams and stakeholders.
- Ability to work independently and prioritize competing tasks.
- Ability to meet deadlines within a fast-paced project environment.
- Strong attention to detail and commitment to document accuracy.
What Desired Skills You\'ll Bring
- Previous experience supporting construction supervision projects.
- Experience in transportation, ITS, infrastructure, or government projects.
- Knowledge of project correspondence procedures and document workflow processes.
- Understanding of records management practices.
- Experience using client-driven document management systems and supporting reporting requirements.
- Arabic language skills are advantageous.
- Ability to adapt to changing project requirements and provide efficient administrative support.
- Ability to attend in-person interviews in the UAE.
About Parsons
Parsons provides opportunities to support complex transportation and infrastructure projects alongside multidisciplinary engineering and construction supervision teams. The company emphasizes employee wellbeing, professional growth, innovation, inclusion, and equal employment opportunity across job levels.
