Document Controller - Project Systems
Posted date [2026-07-05]
(ID: 47483)
 |
Founded in 1944, Parsons Corporation, a digitally enabled solutions provider, is focused on creating the future of the defense, intelligence, and critical infrastructure markets. From Earth to outer space, we deliver tomorrow’s solutions today. Equipped with the capabilities required to take on any defense, intelligence, or critical infrastructure challenge, our agile, innovative, and disruptive approach enables us to deliver solutions at the speed of relevance.
Our people are our greatest asset. We strive to be an employer of choice that engages employees in the community and creates rewarding career paths to cultivate a resilient workforce that is ready for the future.... |
Job Description and Requirements
Document Controller - Project SystemsJob Snapshot
Role: Document Controller - Project Systems
Location: Abu Dhabi Emirate, United Arab Emirates
Industry: Civil Engineering
Function: Filing-Records Management
Experience: Minimum 5 years of document control experience
Job Type: Full-time
Position Overview
Document Controller - Project Systems in Abu Dhabi Emirate, United Arab Emirates is a Civil Engineering opportunity for an experienced document control professional who can manage project records, coordinate document workflows, maintain controlled registers, and support engineering and construction teams through Aconex, Procore, and electronic document management systems. This role is suited for a detail-focused team player with strong documentation discipline, accurate data entry skills, and the ability to keep project information organized, traceable, and available for timely decision-making.
Job Details
Country: United Arab Emirates
City: Abu Dhabi Emirate
Industry: Civil Engineering
Function: Filing-Records Management
Salary: 7000-10000
Estimated salary range based on similar jobs in the job
city; please confirm the final offer with the employer.
Gender: Any
Candidate Nationality: Any
Job Type: Full-time
Role Context
The Document Controller - Project Systems will support project and departmental operations by controlling the flow of engineering, construction, supplier, and internal documents across multiple project groups. The role helps maintain document accuracy, approval visibility, revision control, and reliable information distribution throughout the project lifecycle. By managing registers, transmittals, electronic files, reports, and review workflows, the position contributes to smoother coordination, stronger compliance, reduced delays, and better project delivery performance.
Key Responsibilities
* Perform document control activities for an assigned project, department, or smaller project package.
* Coordinate document flow between project operations, engineering disciplines, construction teams, suppliers, consultants, and department groups.
* Process project documents through defined procedures, including registration, review, approval, distribution, filing, scanning, and close-out.
* Ensure document numbering systems, approval requirements, signature workflows, revision controls, and project-specific procedures are followed correctly.
* Receive, track, monitor, and update documents using approved document management programs and electronic project systems.
* Use Aconex and Procore to support document submissions, transmittals, correspondence, approvals, comments, controlled records, and project communication.
* Maintain document registers, databases, status logs, transmittal records, review trackers, and management reports as required.
* Enter project data accurately and generate reports using MS Windows, word processing, spreadsheet, database, and department-specific applications.
* Scan, index, upload, and store documents electronically to support secure access, retrieval, and long-term project record management.
* Maintain data distribution systems and document issue schedules based on client, project, department, and supplier requirements.
* Expedite review cycles, signature approvals, and release of supplier and internally produced project documents.
* Support junior document control staff to ensure project-specific procedures are applied consistently.
* Carry out clerical and administrative duties such as light typing, filing, call handling, messenger coordination, and general office support when required.
* Work with project personnel and management to resolve missing documents, delayed approvals, incorrect revisions, and document status concerns.
* Contribute to a deadline-driven team environment by maintaining accurate records, clear communication, and reliable document control support.
Ideal Profile
* Degree or diploma in a related discipline.
* Minimum 5 years of document control experience in an engineering design, consulting, construction, or infrastructure project environment.
* Strong knowledge of document control processes, document numbering, controlled filing, revision tracking, transmittals, approval workflows, and distribution procedures.
* Working knowledge of Aconex and Procore is required.
* Experience using electronic systems to manage engineering, supplier, construction, and project documentation.
* Proficient keyboard skills with working knowledge of MS Windows, word processing software, spreadsheet tools, and database applications.
* Ability to maintain accurate document registers, prepare logs, produce reports, track document status, and support project teams with timely information.
* Good written and oral communication skills with the ability to interact professionally with engineers, managers, contractors, suppliers, and project personnel.
* Strong organizational and interpersonal skills with attention to detail and a disciplined approach to document accuracy.
* Ability to manage multiple document types, meet deadlines, assist junior team members, and work effectively in a collaborative project environment.
Skills Set
* Document control
* Project records management
* Aconex
* Procore
* Electronic document management
* Document registration
* Document tracking
* Document numbering
* Revision control
* Approval workflows
* Transmittal preparation
* Document distribution
* Data distribution systems
* Supplier documentation
* Engineering documentation
* Construction documentation
* Document logs
* Project databases
* Status reporting
* Electronic filing
* Document scanning
* Data entry
* MS Windows
* Word processing
* Spreadsheet management
* Database software
* Office automation
* Clerical support
* Junior staff support
* Deadline management
* Records accuracy
* Project communication
Why Join Us
This opportunity gives the Document Controller - Project Systems a strong role in supporting major civil engineering and infrastructure projects in Abu Dhabi Emirate, where accurate document control is essential for approvals, coordination, compliance, and delivery quality. The position provides practical exposure to Aconex, Procore, structured project workflows, engineering documentation, supplier records, and multidisciplinary teams within a global organization that values professional growth, teamwork, and reliable project execution.
About the Company
Parsons Corporation is a global engineering, construction management, and infrastructure solutions company supporting major development programs across the Middle East. In the United Arab Emirates, Parsons delivers civil engineering, transportation, utilities, buildings, public realm, environmental, and smart infrastructure services through disciplined project delivery, technical expertise, reliable document control, and quality-focused coordination.
Gender: Any
Candidate Nationality: Any
Job Type: Full-time
Role Context
The Document Controller - Project Systems will support project and departmental operations by controlling the flow of engineering, construction, supplier, and internal documents across multiple project groups. The role helps maintain document accuracy, approval visibility, revision control, and reliable information distribution throughout the project lifecycle. By managing registers, transmittals, electronic files, reports, and review workflows, the position contributes to smoother coordination, stronger compliance, reduced delays, and better project delivery performance.
Key Responsibilities
* Perform document control activities for an assigned project, department, or smaller project package.
* Coordinate document flow between project operations, engineering disciplines, construction teams, suppliers, consultants, and department groups.
* Process project documents through defined procedures, including registration, review, approval, distribution, filing, scanning, and close-out.
* Ensure document numbering systems, approval requirements, signature workflows, revision controls, and project-specific procedures are followed correctly.
* Receive, track, monitor, and update documents using approved document management programs and electronic project systems.
* Use Aconex and Procore to support document submissions, transmittals, correspondence, approvals, comments, controlled records, and project communication.
* Maintain document registers, databases, status logs, transmittal records, review trackers, and management reports as required.
* Enter project data accurately and generate reports using MS Windows, word processing, spreadsheet, database, and department-specific applications.
* Scan, index, upload, and store documents electronically to support secure access, retrieval, and long-term project record management.
* Maintain data distribution systems and document issue schedules based on client, project, department, and supplier requirements.
* Expedite review cycles, signature approvals, and release of supplier and internally produced project documents.
* Support junior document control staff to ensure project-specific procedures are applied consistently.
* Carry out clerical and administrative duties such as light typing, filing, call handling, messenger coordination, and general office support when required.
* Work with project personnel and management to resolve missing documents, delayed approvals, incorrect revisions, and document status concerns.
* Contribute to a deadline-driven team environment by maintaining accurate records, clear communication, and reliable document control support.
Ideal Profile
* Degree or diploma in a related discipline.
* Minimum 5 years of document control experience in an engineering design, consulting, construction, or infrastructure project environment.
* Strong knowledge of document control processes, document numbering, controlled filing, revision tracking, transmittals, approval workflows, and distribution procedures.
* Working knowledge of Aconex and Procore is required.
* Experience using electronic systems to manage engineering, supplier, construction, and project documentation.
* Proficient keyboard skills with working knowledge of MS Windows, word processing software, spreadsheet tools, and database applications.
* Ability to maintain accurate document registers, prepare logs, produce reports, track document status, and support project teams with timely information.
* Good written and oral communication skills with the ability to interact professionally with engineers, managers, contractors, suppliers, and project personnel.
* Strong organizational and interpersonal skills with attention to detail and a disciplined approach to document accuracy.
* Ability to manage multiple document types, meet deadlines, assist junior team members, and work effectively in a collaborative project environment.
Skills Set
* Document control
* Project records management
* Aconex
* Procore
* Electronic document management
* Document registration
* Document tracking
* Document numbering
* Revision control
* Approval workflows
* Transmittal preparation
* Document distribution
* Data distribution systems
* Supplier documentation
* Engineering documentation
* Construction documentation
* Document logs
* Project databases
* Status reporting
* Electronic filing
* Document scanning
* Data entry
* MS Windows
* Word processing
* Spreadsheet management
* Database software
* Office automation
* Clerical support
* Junior staff support
* Deadline management
* Records accuracy
* Project communication
Why Join Us
This opportunity gives the Document Controller - Project Systems a strong role in supporting major civil engineering and infrastructure projects in Abu Dhabi Emirate, where accurate document control is essential for approvals, coordination, compliance, and delivery quality. The position provides practical exposure to Aconex, Procore, structured project workflows, engineering documentation, supplier records, and multidisciplinary teams within a global organization that values professional growth, teamwork, and reliable project execution.
About the Company
Parsons Corporation is a global engineering, construction management, and infrastructure solutions company supporting major development programs across the Middle East. In the United Arab Emirates, Parsons delivers civil engineering, transportation, utilities, buildings, public realm, environmental, and smart infrastructure services through disciplined project delivery, technical expertise, reliable document control, and quality-focused coordination.
