Project Administrator - Infrastructure Support
Posted date [2026-08-24]
(ID: 50130)
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AECOM is a global leader in infrastructure development, engineering, and project management solutions, dedicated to building a better, smarter, and more sustainable world. With unmatched expertise in construction, civil engineering, architecture, environmental consulting, and urban development, AECOM helps clients tackle complex challenges across water, energy, transportation, oil and gas, renewable energy, and smart city projects. As one of the world’s leading engineering and construction companies in the UAE, Saudi Arabia, Qatar, and the wider Gulf region, AECOM partners with both government and private organizations to deliver innovative, sustainable, and cost-effective infrastructure solutions through every stage of the project lifecycle from advisory and design to engineering, procurement, and construction management. Headquartered in the United States and operating across the Middle East, AECOM is a Fortune 500 company with annual revenue of USD 16.1 billion in fiscal year 2024. Its projects shape skylines, transportation systems, and energy networks across major Gulf cities such as Dubai, Abu Dhabi, Doha, Riyadh, and Muscat. For those seeking engineering jobs in Dubai, construction management roles in the UAE, civil engineering careers in Saudi Arabia, or infrastructure project opportunities across the Middle East, AECOM offers a world-class environment for growth and innovation. Discover the latest AECOM Gulf and Middle East job openings at careersingulf.com, the region’s leading job portal for engineering, architecture, construction, and project management careers.... |
Job Description and Requirements
Project Administrator - Infrastructure SupportJob Snapshot
Role: Project Administrator - Infrastructure Support
Location: Dubai, United Arab Emirates
Industry: Civil Engineering
Function: Administrative Support
Experience: Minimum 5 years, including at least 3 years in the UAE
Job Type: Full-time
Position Overview
Project Administrator - Infrastructure Support in Dubai, United Arab Emirates is a Civil Engineering opportunity with AECOM supporting the administration and coordination of transportation and infrastructure projects. The role provides day-to-day operational support to project managers, engineers, site personnel, clients, and external stakeholders while maintaining project records, correspondence, meetings, travel arrangements, and controlled documentation.
Job Details
Country: United Arab Emirates
City: Dubai
Industry: Civil Engineering
Function: Administrative Support
Salary: 7000-11000
Estimated salary range based on similar jobs in the job city; please confirm the final offer with the employer.
Gender: Any
Candidate Nationality: Any
Job Type: Full-time
Role Context
The Project Administrator keeps the project office organized and responsive so
engineering and site teams can concentrate on technical delivery. Working closely with the Project Manager and engineering personnel, the role coordinates information, meetings, correspondence, records, office requirements, and routine administrative workflows.
Reliable document handling is particularly important in an infrastructure environment where project decisions, communications, meeting records, and supporting documentation must remain accurate, confidential, and readily retrievable.
Key Responsibilities
* Act as an administrative coordination point between the Project Manager, engineers, site staff, clients, and external contacts.
* Organize project meetings, seminars, client sessions, and internal coordination activities.
* Prepare meeting agendas, presentation materials, supporting documents, and meeting minutes.
* Track meeting actions and help ensure relevant information reaches responsible project personnel.
* Provide word processing, clerical, filing, photocopying, and general project administration support.
* Screen incoming correspondence, emails, and telephone calls and direct them to the appropriate project team members.
* Prepare routine correspondence and coordinate responses where authorized.
* Arrange project-related travel for the Project Manager and engineering personnel when required.
* Maintain confidential reports, correspondence, records, and supporting project documentation.
* Establish logical filing arrangements that allow project information to be retrieved efficiently.
* Support document and information workflows using Aconex where applicable.
* Perform administrative and research assignments requiring an understanding of organizational procedures and project structures.
* Maintain computerized records associated with project activities and referred service users where required.
* Coordinate stationery, office supplies, and other routine project office requirements.
* Monitor administrative needs and help prevent shortages or disruptions to office operations.
* Assist project personnel with document preparation and administrative requirements during periods of high activity.
* Maintain professional communication with internal teams, clients, consultants, and external parties.
* Support the Project Manager with administrative priorities and ad hoc project requirements.
* Identify inefficient office processes and recommend practical improvements.
* Help standardize administrative procedures to improve information flow and project office efficiency.
* Maintain discretion when working with confidential commercial, project, employee, or stakeholder information.
* Perform additional project administration duties assigned by the Project Manager.
Ideal Profile
Candidates should hold a Bachelor\'s Degree, Diploma, or an equivalent combination of education and relevant professional experience.
A minimum of 5 years of experience in comparable project administration roles is required, including at least 3 years of experience in the UAE. Previous Middle East project exposure is preferred.
Experience supporting engineering, construction, transportation, or infrastructure project teams will be particularly useful because the position requires regular interaction with technical personnel and project stakeholders.
The successful candidate should be highly organized, comfortable handling several administrative priorities simultaneously, and capable of maintaining accurate records in a busy project office.
Previous Aconex experience is preferred, particularly for candidates familiar with structured project correspondence and document management environments.
Skills Set
Project administration
Aconex
Document management
Project correspondence
Meeting coordination
Meeting minutes
Agenda preparation
Presentation support
Records management
Electronic filing
Confidential documentation
Travel coordination
Office administration
Word processing
Data entry
Administrative reporting
Telephone and email coordination
Client communication
Project filing systems
Office supply coordination
Engineering team support
Stakeholder coordination
Process improvement
Document retrieval
Project office procedures
Why Join Us
Large transportation and infrastructure programmes depend on disciplined administration as much as technical engineering delivery. This position offers direct exposure to a multidisciplinary project environment in Dubai while developing valuable experience in project coordination, engineering administration, document workflows, and stakeholder communication.
The combination of infrastructure exposure and Aconex-based project administration can also provide a strong foundation for progression into senior project administration, document control, project coordination, or broader project management support roles.
About the Company
AECOM is a global infrastructure consulting organization providing engineering, design, planning, environmental, programme, and construction management services. Its multidisciplinary teams support transportation, buildings, water, energy, and infrastructure projects, combining technical expertise with coordinated project delivery across complex developments.
Reliable document handling is particularly important in an infrastructure environment where project decisions, communications, meeting records, and supporting documentation must remain accurate, confidential, and readily retrievable.
Key Responsibilities
* Act as an administrative coordination point between the Project Manager, engineers, site staff, clients, and external contacts.
* Organize project meetings, seminars, client sessions, and internal coordination activities.
* Prepare meeting agendas, presentation materials, supporting documents, and meeting minutes.
* Track meeting actions and help ensure relevant information reaches responsible project personnel.
* Provide word processing, clerical, filing, photocopying, and general project administration support.
* Screen incoming correspondence, emails, and telephone calls and direct them to the appropriate project team members.
* Prepare routine correspondence and coordinate responses where authorized.
* Arrange project-related travel for the Project Manager and engineering personnel when required.
* Maintain confidential reports, correspondence, records, and supporting project documentation.
* Establish logical filing arrangements that allow project information to be retrieved efficiently.
* Support document and information workflows using Aconex where applicable.
* Perform administrative and research assignments requiring an understanding of organizational procedures and project structures.
* Maintain computerized records associated with project activities and referred service users where required.
* Coordinate stationery, office supplies, and other routine project office requirements.
* Monitor administrative needs and help prevent shortages or disruptions to office operations.
* Assist project personnel with document preparation and administrative requirements during periods of high activity.
* Maintain professional communication with internal teams, clients, consultants, and external parties.
* Support the Project Manager with administrative priorities and ad hoc project requirements.
* Identify inefficient office processes and recommend practical improvements.
* Help standardize administrative procedures to improve information flow and project office efficiency.
* Maintain discretion when working with confidential commercial, project, employee, or stakeholder information.
* Perform additional project administration duties assigned by the Project Manager.
Ideal Profile
Candidates should hold a Bachelor\'s Degree, Diploma, or an equivalent combination of education and relevant professional experience.
A minimum of 5 years of experience in comparable project administration roles is required, including at least 3 years of experience in the UAE. Previous Middle East project exposure is preferred.
Experience supporting engineering, construction, transportation, or infrastructure project teams will be particularly useful because the position requires regular interaction with technical personnel and project stakeholders.
The successful candidate should be highly organized, comfortable handling several administrative priorities simultaneously, and capable of maintaining accurate records in a busy project office.
Previous Aconex experience is preferred, particularly for candidates familiar with structured project correspondence and document management environments.
Skills Set
Project administration
Aconex
Document management
Project correspondence
Meeting coordination
Meeting minutes
Agenda preparation
Presentation support
Records management
Electronic filing
Confidential documentation
Travel coordination
Office administration
Word processing
Data entry
Administrative reporting
Telephone and email coordination
Client communication
Project filing systems
Office supply coordination
Engineering team support
Stakeholder coordination
Process improvement
Document retrieval
Project office procedures
Why Join Us
Large transportation and infrastructure programmes depend on disciplined administration as much as technical engineering delivery. This position offers direct exposure to a multidisciplinary project environment in Dubai while developing valuable experience in project coordination, engineering administration, document workflows, and stakeholder communication.
The combination of infrastructure exposure and Aconex-based project administration can also provide a strong foundation for progression into senior project administration, document control, project coordination, or broader project management support roles.
About the Company
AECOM is a global infrastructure consulting organization providing engineering, design, planning, environmental, programme, and construction management services. Its multidisciplinary teams support transportation, buildings, water, energy, and infrastructure projects, combining technical expertise with coordinated project delivery across complex developments.
