Document Controller - Construction Projects
Posted date [2026-08-30]
(ID: 50410)
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AECOM is a global leader in infrastructure development, engineering, and project management solutions, dedicated to building a better, smarter, and more sustainable world. With unmatched expertise in construction, civil engineering, architecture, environmental consulting, and urban development, AECOM helps clients tackle complex challenges across water, energy, transportation, oil and gas, renewable energy, and smart city projects. As one of the world’s leading engineering and construction companies in the UAE, Saudi Arabia, Qatar, and the wider Gulf region, AECOM partners with both government and private organizations to deliver innovative, sustainable, and cost-effective infrastructure solutions through every stage of the project lifecycle from advisory and design to engineering, procurement, and construction management. Headquartered in the United States and operating across the Middle East, AECOM is a Fortune 500 company with annual revenue of USD 16.1 billion in fiscal year 2024. Its projects shape skylines, transportation systems, and energy networks across major Gulf cities such as Dubai, Abu Dhabi, Doha, Riyadh, and Muscat. For those seeking engineering jobs in Dubai, construction management roles in the UAE, civil engineering careers in Saudi Arabia, or infrastructure project opportunities across the Middle East, AECOM offers a world-class environment for growth and innovation. Discover the latest AECOM Gulf and Middle East job openings at careersingulf.com, the region’s leading job portal for engineering, architecture, construction, and project management careers.... |
Job Description and Requirements
Document Controller - Construction ProjectsJob Snapshot
Role: Document Controller - Construction Projects
Location: Abu Dhabi Emirate, United Arab Emirates
Industry: Construction
Function: Administrative-Clerical
Experience: Minimum 5 years
Job Type: Full-time
Position Overview
Document Controller - Construction Projects in Abu Dhabi Emirate, United Arab Emirates is a Construction opportunity with AECOM for an experienced professional responsible for controlling project records, technical submissions, revisions, approvals, and document workflows across large-scale building and commercial projects. The role requires advanced ACONEX capability, strong records management discipline, and the ability to maintain accurate, secure, and accessible project information in a deadline-driven construction environment.
Job Details
Country: United Arab Emirates
City: Abu Dhabi Emirate
Industry: Construction
Function: Administrative-Clerical
Salary: 7000-11000
Estimated salary range based on similar jobs in the job city; please confirm the final offer with the employer.
Gender: Any
Candidate Nationality: Any
Job Type: Full-time
Role Context
The Document Controller will provide the information
management structure needed to keep construction teams, consultants, contractors, and project managers working from current and approved documentation. Accurate document control directly supports quality, coordination, contractual traceability, regulatory compliance, and efficient project delivery.
The position will manage the full lifecycle of project records within ACONEX, from receipt and registration through review, revision, approval, distribution, retrieval, and final archiving. Strong control of document status and version history is essential to reducing errors and preventing outdated information from entering active construction workflows.
Key Responsibilities
* Administer project documentation within the ACONEX platform.
* Register incoming and outgoing documents using consistent indexing and classification standards.
* Maintain accurate project folders, registers, metadata, and document repositories.
* Control document submission, review, approval, distribution, and close-out workflows.
* Track document revisions and ensure project users have access to current approved versions.
* Prevent superseded or uncontrolled documents from being used for active project activities.
* Coordinate document exchanges between project teams, contractors, consultants, and other stakeholders.
* Monitor outstanding submissions, approvals, responses, and overdue documentation.
* Follow up with responsible parties where document actions remain incomplete.
* Maintain transmittal records and clear audit trails for project correspondence and deliverables.
* Perform accurate data entry and update document registers as project information changes.
* Review incoming documentation for completeness, naming conventions, reference details, and filing requirements.
* Identify duplicate, missing, incorrectly classified, or inconsistent documentation.
* Resolve document control discrepancies in coordination with relevant project personnel.
* Generate document status reports, registers, trackers, and summaries for project management.
* Provide current documentation information to support meetings, reviews, audits, and reporting requirements.
* Respond promptly to requests for drawings, specifications, reports, correspondence, and other controlled records.
* Support engineering and construction teams by ensuring required project information can be retrieved efficiently.
* Maintain records of technical submissions, consultant responses, approvals, and related correspondence.
* Apply project-specific document control procedures and construction documentation standards.
* Ensure controlled documents comply with agreed project requirements and applicable regulatory processes.
* Maintain confidentiality and appropriate access controls for commercially or technically sensitive information.
* Protect the integrity and security of electronic project records.
* Use Microsoft Word, Excel, and Outlook for registers, correspondence, reporting, and administrative coordination.
* Support integration with other project management or document control platforms where required.
* Maintain orderly archival records for completed documentation and project handover.
* Assist with document close-out activities and compilation of final project records.
* Prioritize competing document control requirements across multiple workstreams and deadlines.
* Coordinate professionally with multidisciplinary teams while maintaining clear and consistent documentation practices.
Ideal Profile
Candidates should have at least five years of document control experience, preferably within a construction supervision consultancy, engineering design consultancy, or major building project environment.
Proven hands-on experience using ACONEX on large-scale building or commercial projects is essential. Applicants should understand controlled document workflows, revision management, transmittals, registers, review cycles, approval status, and electronic filing structures.
A degree is preferred but is not essential. Relevant document control or information management certifications will be advantageous.
Experience working on construction projects in the United Arab Emirates is important, together with familiarity with building terminology, construction documentation practices, and multidisciplinary project environments.
Candidates should be proficient in Microsoft Word, Excel, and Outlook and comfortable learning or operating additional project management and document control systems.
The role suits a highly organized professional who can maintain accuracy under pressure, prioritize a large volume of information, protect confidential records, and provide dependable document support to project teams.
Skills Set
* ACONEX
* Document control
* Construction document management
* Electronic document management
* Document registers
* Document indexing
* Document filing
* Version control
* Revision tracking
* Transmittal management
* Technical submissions
* Approval workflows
* Correspondence management
* Project records management
* Drawing registers
* Document retrieval
* Data entry
* Records archiving
* Audit trails
* Document status reporting
* Compliance documentation
* Construction documentation standards
* Building project documentation
* Information security
* Microsoft Word
* Microsoft Excel
* Microsoft Outlook
* Project management systems
* Consultant coordination
* Contractor documentation
* Project handover records
Why Join Us
Strong document control is essential on complex construction projects where thousands of drawings, technical submissions, approvals, and correspondence items must remain accurate and traceable. This position offers the opportunity to develop deeper expertise in ACONEX-based information management while supporting major building projects in Abu Dhabi.
Working with AECOM provides exposure to multidisciplinary engineering and construction teams and to structured project delivery environments where information quality directly affects design coordination, construction progress, and compliance. The role offers a stable career path for document control professionals seeking broader experience across large-scale projects.
About the Company
AECOM is a global infrastructure consulting firm providing engineering, design, planning, environmental, program management, and construction management services. Its Buildings and Places teams support complex developments through integrated design, technical coordination, project delivery, and construction management across the United Arab Emirates and international markets.
The position will manage the full lifecycle of project records within ACONEX, from receipt and registration through review, revision, approval, distribution, retrieval, and final archiving. Strong control of document status and version history is essential to reducing errors and preventing outdated information from entering active construction workflows.
Key Responsibilities
* Administer project documentation within the ACONEX platform.
* Register incoming and outgoing documents using consistent indexing and classification standards.
* Maintain accurate project folders, registers, metadata, and document repositories.
* Control document submission, review, approval, distribution, and close-out workflows.
* Track document revisions and ensure project users have access to current approved versions.
* Prevent superseded or uncontrolled documents from being used for active project activities.
* Coordinate document exchanges between project teams, contractors, consultants, and other stakeholders.
* Monitor outstanding submissions, approvals, responses, and overdue documentation.
* Follow up with responsible parties where document actions remain incomplete.
* Maintain transmittal records and clear audit trails for project correspondence and deliverables.
* Perform accurate data entry and update document registers as project information changes.
* Review incoming documentation for completeness, naming conventions, reference details, and filing requirements.
* Identify duplicate, missing, incorrectly classified, or inconsistent documentation.
* Resolve document control discrepancies in coordination with relevant project personnel.
* Generate document status reports, registers, trackers, and summaries for project management.
* Provide current documentation information to support meetings, reviews, audits, and reporting requirements.
* Respond promptly to requests for drawings, specifications, reports, correspondence, and other controlled records.
* Support engineering and construction teams by ensuring required project information can be retrieved efficiently.
* Maintain records of technical submissions, consultant responses, approvals, and related correspondence.
* Apply project-specific document control procedures and construction documentation standards.
* Ensure controlled documents comply with agreed project requirements and applicable regulatory processes.
* Maintain confidentiality and appropriate access controls for commercially or technically sensitive information.
* Protect the integrity and security of electronic project records.
* Use Microsoft Word, Excel, and Outlook for registers, correspondence, reporting, and administrative coordination.
* Support integration with other project management or document control platforms where required.
* Maintain orderly archival records for completed documentation and project handover.
* Assist with document close-out activities and compilation of final project records.
* Prioritize competing document control requirements across multiple workstreams and deadlines.
* Coordinate professionally with multidisciplinary teams while maintaining clear and consistent documentation practices.
Ideal Profile
Candidates should have at least five years of document control experience, preferably within a construction supervision consultancy, engineering design consultancy, or major building project environment.
Proven hands-on experience using ACONEX on large-scale building or commercial projects is essential. Applicants should understand controlled document workflows, revision management, transmittals, registers, review cycles, approval status, and electronic filing structures.
A degree is preferred but is not essential. Relevant document control or information management certifications will be advantageous.
Experience working on construction projects in the United Arab Emirates is important, together with familiarity with building terminology, construction documentation practices, and multidisciplinary project environments.
Candidates should be proficient in Microsoft Word, Excel, and Outlook and comfortable learning or operating additional project management and document control systems.
The role suits a highly organized professional who can maintain accuracy under pressure, prioritize a large volume of information, protect confidential records, and provide dependable document support to project teams.
Skills Set
* ACONEX
* Document control
* Construction document management
* Electronic document management
* Document registers
* Document indexing
* Document filing
* Version control
* Revision tracking
* Transmittal management
* Technical submissions
* Approval workflows
* Correspondence management
* Project records management
* Drawing registers
* Document retrieval
* Data entry
* Records archiving
* Audit trails
* Document status reporting
* Compliance documentation
* Construction documentation standards
* Building project documentation
* Information security
* Microsoft Word
* Microsoft Excel
* Microsoft Outlook
* Project management systems
* Consultant coordination
* Contractor documentation
* Project handover records
Why Join Us
Strong document control is essential on complex construction projects where thousands of drawings, technical submissions, approvals, and correspondence items must remain accurate and traceable. This position offers the opportunity to develop deeper expertise in ACONEX-based information management while supporting major building projects in Abu Dhabi.
Working with AECOM provides exposure to multidisciplinary engineering and construction teams and to structured project delivery environments where information quality directly affects design coordination, construction progress, and compliance. The role offers a stable career path for document control professionals seeking broader experience across large-scale projects.
About the Company
AECOM is a global infrastructure consulting firm providing engineering, design, planning, environmental, program management, and construction management services. Its Buildings and Places teams support complex developments through integrated design, technical coordination, project delivery, and construction management across the United Arab Emirates and international markets.
