Document Controller - Project Documentation
Posted date [2026-08-23]
(ID: 50061)
Job Description and Requirements
Document Controller - Project DocumentationJob Snapshot
Role: Document Controller - Project Documentation
Location: Riyadh, Saudi Arabia
Industry: Construction
Function: Documentation / Technical Writing
Experience: Minimum 4 years of relevant experience, including at least 3 years in document control
Job Type: Full-time
Position Overview
Document Controller - Project Documentation in Riyadh, Saudi Arabia is a Construction opportunity focused on controlling, tracking, distributing, and maintaining engineering and construction documentation throughout the project lifecycle. Parsons is hiring an experienced document control professional to manage EDMS workflows, document registers, revisions, transmittals, approvals, correspondence, and project records while ensuring teams have timely access to accurate and approved information.
Job Details
Country: Saudi Arabia
City: Riyadh
Industry: Construction
Function: Documentation / Technical Writing
Salary: 7000-11000
Estimated salary range based on similar jobs in the job city; please confirm the final offer with the employer.
Gender: Any
Candidate Nationality: Any
Job Type: Full-time
Role Context
The Document
Controller will provide an essential information-management link between project management, engineering, construction, clients, suppliers, and other project stakeholders. The position will maintain reliable control over documents from initial receipt through review, approval, distribution, revision, archiving, and final handover. Accurate document status and revision management will help prevent teams from working with obsolete information, reduce delays caused by missing approvals, and maintain the traceable records required for audits and project closeout.
Key Responsibilities
* Perform day-to-day document control activities in accordance with approved project procedures and client requirements.
* Receive, register, classify, track, distribute, and archive incoming and outgoing project documentation.
* Coordinate document movement between project management, engineering disciplines, construction teams, clients, consultants, suppliers, and other stakeholders.
* Process documents through established review, approval, distribution, and closeout workflows.
* Verify compliance with document numbering conventions, revision requirements, status codes, approval processes, and distribution protocols.
* Maintain accurate document registers, databases, correspondence logs, transmittals, revision records, and supporting trackers.
* Use Electronic Document Management Systems to manage controlled project records and documentation workflows.
* Monitor document review cycles and follow up with responsible personnel when responses or approvals become overdue.
* Expedite outstanding signatures, reviews, supplier submissions, approvals, and document releases where they could affect project progress.
* Maintain controlled distribution matrices according to project, client, discipline, department, and supplier requirements.
* Ensure authorized project personnel can access the latest approved versions of drawings and other controlled documents.
* Maintain complete revision histories and prevent unintended use of superseded documentation.
* Identify, archive, and control obsolete or superseded documents in accordance with project procedures.
* Scan, upload, index, classify, file, and retrieve electronic project records.
* Conduct document quality checks for completeness, numbering, revision status, metadata, required signatures, and approvals.
* Produce regular document status reports highlighting outstanding reviews, overdue approvals, and pending submissions.
* Assist Engineering and Construction personnel with document searches, retrieval, status confirmation, and workflow queries.
* Maintain appropriate confidentiality and access restrictions for sensitive client and project information.
* Support the control of engineering drawings, specifications, technical submittals, RFIs, reports, correspondence, and supplier documentation.
* Coordinate document control requirements throughout design, procurement, construction, commissioning, and closeout stages.
* Maintain clear transaction histories so project documentation remains traceable and audit-ready.
* Support internal, client, and project document audits by providing organized records and evidence of document transactions.
* Assist junior Document Controllers and Coordinators in applying project-specific procedures and workflow requirements.
* Identify recurring document control problems and recommend practical improvements to registers, workflows, and filing practices.
* Work with multidisciplinary teams to resolve document numbering, distribution, revision, or approval discrepancies.
* Monitor large volumes of documentation while maintaining accuracy and meeting project deadlines.
* Support preparation and organization of final project records and handover documentation.
* Verify that required closeout documents are complete, correctly indexed, and stored in the appropriate system.
* Assist with final document archiving and retention activities in accordance with project requirements.
* Maintain professional coordination with clients, suppliers, contractors, consultants, and internal project personnel.
* Provide administrative and clerical support associated with document control activities when required.
* Help maintain consistent document control practices across assigned project departments or work packages.
Ideal Profile
* High School Diploma or equivalent qualification.
* Minimum 4 years of relevant professional experience, including at least 3 years performing document control activities.
* Practical document control experience within construction, engineering, infrastructure, or another project-based environment.
* Good working knowledge of document control procedures, registers, workflows, revisions, approvals, and controlled distribution.
* Hands-on experience using Electronic Document Management Systems for document registration, tracking, retrieval, distribution, and archiving.
* Experience maintaining document registers, correspondence logs, transmittals, revision records, distribution matrices, and approval workflows.
* Familiarity with engineering and construction documentation such as drawings, specifications, RFIs, technical submittals, reports, and supplier records.
* Experience with Oracle Aconex, Autodesk Construction Cloud, SharePoint, or comparable document management platforms is desirable.
* Previous exposure to PMC, Delivery Partner, EPC, consultancy, or client-side project environments would be valuable.
* Understanding of document control requirements from design and procurement through construction, commissioning, handover, and archiving.
* Experience supporting documentation audits and quality reviews is advantageous.
* Strong proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
* Excellent organizational ability with careful attention to document numbers, revisions, status, and metadata.
* Ability to manage multiple workflows, deadlines, submissions, and priorities simultaneously.
* Good written and verbal communication skills for coordinating with multidisciplinary project teams.
* Strong interpersonal skills and a service-oriented approach when supporting internal and external stakeholders.
* Ability to work independently while contributing effectively within a larger project delivery team.
* Strong commitment to confidentiality, accuracy, traceability, and continuous improvement.
Skills Set
* Document Control
* Project Documentation
* Electronic Document Management Systems
* EDMS
* Oracle Aconex
* Autodesk Construction Cloud
* SharePoint
* Document Registers
* Drawing Registers
* Correspondence Logs
* Transmittals
* Revision Control
* Document Numbering
* Document Status Control
* Approval Workflows
* Review Workflows
* Distribution Matrices
* Controlled Distribution
* Engineering Documentation
* Construction Documentation
* Technical Submittals
* RFIs
* Specifications
* Supplier Documentation
* Document Tracking
* Document Expediting
* Document Indexing
* Electronic Filing
* Records Management
* Document Retrieval
* Document Archiving
* Document Retention
* Document Quality Checks
* Document Audit Support
* Handover Documentation
* Project Closeout
* Workflow Monitoring
* Approval Tracking
* Microsoft Word
* Microsoft Excel
* Microsoft PowerPoint
* Microsoft Outlook
* Data Accuracy
* Records Traceability
* Confidential Document Management
Why Join Us
This position offers practical exposure to the information-management processes behind major construction and infrastructure delivery in Riyadh. Working across engineering, construction, suppliers, clients, and project management provides valuable experience with complex document workflows, EDMS platforms, technical records, audits, and final handover. As Saudi Arabia continues delivering large infrastructure and development programs, strong document control experience with systems such as Aconex and Autodesk Construction Cloud remains valuable for progression into senior document control and project information management positions.
About the Company
Parsons Corporation delivers engineering, infrastructure, construction management, program management, and technology solutions across major international projects. In Saudi Arabia, Parsons supports transportation, urban development, infrastructure, and complex construction programs through integrated engineering, project management, construction supervision, and project information management expertise.
Key Responsibilities
* Perform day-to-day document control activities in accordance with approved project procedures and client requirements.
* Receive, register, classify, track, distribute, and archive incoming and outgoing project documentation.
* Coordinate document movement between project management, engineering disciplines, construction teams, clients, consultants, suppliers, and other stakeholders.
* Process documents through established review, approval, distribution, and closeout workflows.
* Verify compliance with document numbering conventions, revision requirements, status codes, approval processes, and distribution protocols.
* Maintain accurate document registers, databases, correspondence logs, transmittals, revision records, and supporting trackers.
* Use Electronic Document Management Systems to manage controlled project records and documentation workflows.
* Monitor document review cycles and follow up with responsible personnel when responses or approvals become overdue.
* Expedite outstanding signatures, reviews, supplier submissions, approvals, and document releases where they could affect project progress.
* Maintain controlled distribution matrices according to project, client, discipline, department, and supplier requirements.
* Ensure authorized project personnel can access the latest approved versions of drawings and other controlled documents.
* Maintain complete revision histories and prevent unintended use of superseded documentation.
* Identify, archive, and control obsolete or superseded documents in accordance with project procedures.
* Scan, upload, index, classify, file, and retrieve electronic project records.
* Conduct document quality checks for completeness, numbering, revision status, metadata, required signatures, and approvals.
* Produce regular document status reports highlighting outstanding reviews, overdue approvals, and pending submissions.
* Assist Engineering and Construction personnel with document searches, retrieval, status confirmation, and workflow queries.
* Maintain appropriate confidentiality and access restrictions for sensitive client and project information.
* Support the control of engineering drawings, specifications, technical submittals, RFIs, reports, correspondence, and supplier documentation.
* Coordinate document control requirements throughout design, procurement, construction, commissioning, and closeout stages.
* Maintain clear transaction histories so project documentation remains traceable and audit-ready.
* Support internal, client, and project document audits by providing organized records and evidence of document transactions.
* Assist junior Document Controllers and Coordinators in applying project-specific procedures and workflow requirements.
* Identify recurring document control problems and recommend practical improvements to registers, workflows, and filing practices.
* Work with multidisciplinary teams to resolve document numbering, distribution, revision, or approval discrepancies.
* Monitor large volumes of documentation while maintaining accuracy and meeting project deadlines.
* Support preparation and organization of final project records and handover documentation.
* Verify that required closeout documents are complete, correctly indexed, and stored in the appropriate system.
* Assist with final document archiving and retention activities in accordance with project requirements.
* Maintain professional coordination with clients, suppliers, contractors, consultants, and internal project personnel.
* Provide administrative and clerical support associated with document control activities when required.
* Help maintain consistent document control practices across assigned project departments or work packages.
Ideal Profile
* High School Diploma or equivalent qualification.
* Minimum 4 years of relevant professional experience, including at least 3 years performing document control activities.
* Practical document control experience within construction, engineering, infrastructure, or another project-based environment.
* Good working knowledge of document control procedures, registers, workflows, revisions, approvals, and controlled distribution.
* Hands-on experience using Electronic Document Management Systems for document registration, tracking, retrieval, distribution, and archiving.
* Experience maintaining document registers, correspondence logs, transmittals, revision records, distribution matrices, and approval workflows.
* Familiarity with engineering and construction documentation such as drawings, specifications, RFIs, technical submittals, reports, and supplier records.
* Experience with Oracle Aconex, Autodesk Construction Cloud, SharePoint, or comparable document management platforms is desirable.
* Previous exposure to PMC, Delivery Partner, EPC, consultancy, or client-side project environments would be valuable.
* Understanding of document control requirements from design and procurement through construction, commissioning, handover, and archiving.
* Experience supporting documentation audits and quality reviews is advantageous.
* Strong proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
* Excellent organizational ability with careful attention to document numbers, revisions, status, and metadata.
* Ability to manage multiple workflows, deadlines, submissions, and priorities simultaneously.
* Good written and verbal communication skills for coordinating with multidisciplinary project teams.
* Strong interpersonal skills and a service-oriented approach when supporting internal and external stakeholders.
* Ability to work independently while contributing effectively within a larger project delivery team.
* Strong commitment to confidentiality, accuracy, traceability, and continuous improvement.
Skills Set
* Document Control
* Project Documentation
* Electronic Document Management Systems
* EDMS
* Oracle Aconex
* Autodesk Construction Cloud
* SharePoint
* Document Registers
* Drawing Registers
* Correspondence Logs
* Transmittals
* Revision Control
* Document Numbering
* Document Status Control
* Approval Workflows
* Review Workflows
* Distribution Matrices
* Controlled Distribution
* Engineering Documentation
* Construction Documentation
* Technical Submittals
* RFIs
* Specifications
* Supplier Documentation
* Document Tracking
* Document Expediting
* Document Indexing
* Electronic Filing
* Records Management
* Document Retrieval
* Document Archiving
* Document Retention
* Document Quality Checks
* Document Audit Support
* Handover Documentation
* Project Closeout
* Workflow Monitoring
* Approval Tracking
* Microsoft Word
* Microsoft Excel
* Microsoft PowerPoint
* Microsoft Outlook
* Data Accuracy
* Records Traceability
* Confidential Document Management
Why Join Us
This position offers practical exposure to the information-management processes behind major construction and infrastructure delivery in Riyadh. Working across engineering, construction, suppliers, clients, and project management provides valuable experience with complex document workflows, EDMS platforms, technical records, audits, and final handover. As Saudi Arabia continues delivering large infrastructure and development programs, strong document control experience with systems such as Aconex and Autodesk Construction Cloud remains valuable for progression into senior document control and project information management positions.
About the Company
Parsons Corporation delivers engineering, infrastructure, construction management, program management, and technology solutions across major international projects. In Saudi Arabia, Parsons supports transportation, urban development, infrastructure, and complex construction programs through integrated engineering, project management, construction supervision, and project information management expertise.
