Document Controller - Project Information
Posted date [2026-09-02]
(ID: 50568)
Job Description and Requirements
Document Controller - Project InformationJob Snapshot
Role: Document Controller - Project Information
Location: Riyadh, Saudi Arabia
Industry: Construction
Function: Documentation-Technical Writing
Experience: Minimum 2 years
Job Type: Full-time
Position Overview
Document Controller - Project Information in Riyadh, Saudi Arabia is a Construction opportunity supporting document control, records management, EDMS administration, technical correspondence, revision control, and information traceability across a major project environment. Parsons is hiring a Saudi National document control professional to manage drawings, RFIs, submittals, transmittals, specifications, correspondence, approvals, and project records while ensuring accurate processing, secure archiving, and compliance with client and project procedures.
Job Details
Country: Saudi Arabia
City: Riyadh
Industry: Construction
Function: Documentation-Technical Writing
Salary: 7000-11000
Estimated salary range based on similar jobs in the job city; please confirm the final offer with the employer.
Gender: Any
Candidate Nationality: Saudi National
Job Type: Full-time
Role Context
The Document Controller will provide the information control structure needed
to keep a large multidisciplinary project organized, traceable, and audit-ready. The position will manage the movement of technical and administrative documentation from initial receipt through review, approval, revision, distribution, retrieval, handover, and final archive.
The role will support Engineering, Design, Construction, Commercial, Planning, Project Controls, Procurement, QA/QC, HSE, consultants, contractors, and client teams by ensuring that current information reaches the correct stakeholders and that superseded, incomplete, duplicated, or incorrectly coded documents are identified before they create downstream project risk.
Key Responsibilities
* Receive, register, classify, distribute, track, retrieve, and archive project documents and correspondence.
* Maintain accurate document registers, logs, trackers, and electronic filing structures.
* Apply approved document numbering, naming, coding, classification, and metadata requirements.
* Check incoming documentation for completeness before formal processing.
* Process technical drawings, specifications, reports, RFIs, submittals, correspondence, and transmittals.
* Route documents to appropriate reviewers, project teams, consultants, contractors, and client representatives.
* Monitor review and approval workflows and follow up on overdue actions.
* Track comments, responses, resubmissions, approvals, and final dispositions.
* Maintain strict revision and version control throughout the document lifecycle.
* Ensure superseded and obsolete documents are clearly identified and removed from active use where required.
* Prepare and issue formal document transmittals and controlled submission packages.
* Upload, retrieve, update, and manage project documentation within EDMS and CDE platforms.
* Maintain accurate metadata to support search, reporting, traceability, and retrieval.
* Verify that electronic records remain complete and linked to the correct project package or discipline.
* Identify incorrectly coded, duplicated, missing, or incomplete submissions.
* Coordinate corrective action with responsible project personnel.
* Maintain complete audit trails for document receipt, distribution, review, revision, and approval.
* Support design review cycles by controlling submissions and associated review comments.
* Assist Construction teams with access to current approved drawings, specifications, and technical records.
* Support Commercial and Procurement functions with controlled contract and supplier documentation where required.
* Coordinate information requirements associated with inspections, testing, commissioning, and handover.
* Maintain records of approved technical submittals and construction documentation.
* Work closely with Project Controls and Planning personnel where document status affects project milestones.
* Provide accurate information on outstanding submissions and delayed approvals.
* Prepare document control reports, overdue-document summaries, dashboards, and status trackers.
* Generate registers and extracts required for management reporting.
* Support project teams during internal, client, and external audits.
* Retrieve supporting documentation quickly when evidence is required.
* Maintain project correspondence logs and ensure formal communications remain traceable.
* Protect confidentiality and control access to sensitive project and client information.
* Support implementation of document security requirements within project systems.
* Assist users with document numbering, revision practices, workflows, and EDMS requirements.
* Provide practical guidance to project personnel on established information control procedures.
* Coordinate with multidisciplinary teams to maintain consistent information management practices.
* Support continuous improvement of document workflows, filing structures, and retrieval processes.
* Identify recurring documentation errors and recommend corrective actions.
* Help maintain standardized templates and controlled document processes.
* Support project closeout by identifying outstanding records and incomplete documentation.
* Assist with compilation of as-built drawings, final records, handover packages, and closeout files.
* Verify final documentation is correctly indexed before transfer or archive.
* Maintain long-term project records in accordance with applicable retention requirements.
* Support orderly transfer of final documentation to the Client or operational teams.
* Perform additional document control responsibilities assigned by project management or the Document Control Lead.
Ideal Profile
A diploma or bachelor\'s degree in Business Administration, Information Management, Engineering, Records Management, or another relevant discipline is preferred.
Candidates should have at least two years of document control experience, preferably within construction, infrastructure, transportation, airports, buildings, engineering consultancy, or another major project setting.
The successful candidate should understand document numbering, coding, revision control, transmittals, technical submittals, drawings, specifications, RFIs, correspondence, review workflows, and project archives.
Hands-on experience with an Electronic Document Management System or Common Data Environment is important.
Candidates should be comfortable processing high volumes of documentation while maintaining accuracy and traceability.
A good understanding of engineering and construction workflows is required to recognize how documents move between disciplines and project stages.
Experience following up on outstanding reviews, approvals, comments, and responses will be valuable.
Strong Microsoft Excel, Word, Outlook, and PowerPoint capability is expected.
Experience using Oracle Aconex, Asite, Procore, Microsoft SharePoint, Autodesk Construction Cloud, BIM 360, or similar platforms will strengthen suitability.
Knowledge of ISO 19650 information management principles is advantageous.
Candidates should demonstrate strong organization, records management, communication, coordination, and administrative skills.
The ability to maintain confidentiality and handle sensitive project information appropriately is essential.
Good written and spoken English is required, while Arabic language capability will be an advantage.
Skills Set
Document control
Project information management
EDMS
Common Data Environment
CDE
Document registers
Document logs
Document trackers
Document numbering
Document coding
Revision control
Version control
Transmittals
Technical submittals
Engineering drawings
Specifications
RFIs
Correspondence control
Approval workflows
Review workflows
Project records
Records management
Electronic filing
Metadata management
Document classification
Information traceability
Audit trails
Document archiving
As-built documentation
Handover documentation
Project closeout
Document retrieval
Document reporting
Overdue trackers
Document dashboards
Oracle Aconex
Asite
Procore
Microsoft SharePoint
Autodesk Construction Cloud
BIM 360
ISO 19650
Microsoft Excel
Microsoft Word
Microsoft Outlook
Microsoft PowerPoint
Engineering documentation
Construction documentation
Technical records
Information security
Confidential records
Document audits
Client documentation
Consultant coordination
Contractor documentation
Why Join Us
Major projects generate thousands of drawings, approvals, technical submissions, revisions, and formal communications, and the quality of document control directly affects decision-making, construction accuracy, claims defensibility, and final handover. This Riyadh position offers a Saudi National professional the opportunity to build specialist capability in project information management within a complex multidisciplinary environment.
The role provides practical exposure to modern EDMS and CDE platforms, engineering workflows, audit requirements, ISO 19650 principles, construction documentation, and project closeout, creating a strong foundation for progression into senior document control and information management positions.
About the Company
Parsons Corporation delivers engineering, program management, construction management, and infrastructure services across major developments. In Saudi Arabia, its project teams rely on disciplined document control and information management to support engineering coordination, construction delivery, governance, technical approvals, auditability, and successful project handover.
The role will support Engineering, Design, Construction, Commercial, Planning, Project Controls, Procurement, QA/QC, HSE, consultants, contractors, and client teams by ensuring that current information reaches the correct stakeholders and that superseded, incomplete, duplicated, or incorrectly coded documents are identified before they create downstream project risk.
Key Responsibilities
* Receive, register, classify, distribute, track, retrieve, and archive project documents and correspondence.
* Maintain accurate document registers, logs, trackers, and electronic filing structures.
* Apply approved document numbering, naming, coding, classification, and metadata requirements.
* Check incoming documentation for completeness before formal processing.
* Process technical drawings, specifications, reports, RFIs, submittals, correspondence, and transmittals.
* Route documents to appropriate reviewers, project teams, consultants, contractors, and client representatives.
* Monitor review and approval workflows and follow up on overdue actions.
* Track comments, responses, resubmissions, approvals, and final dispositions.
* Maintain strict revision and version control throughout the document lifecycle.
* Ensure superseded and obsolete documents are clearly identified and removed from active use where required.
* Prepare and issue formal document transmittals and controlled submission packages.
* Upload, retrieve, update, and manage project documentation within EDMS and CDE platforms.
* Maintain accurate metadata to support search, reporting, traceability, and retrieval.
* Verify that electronic records remain complete and linked to the correct project package or discipline.
* Identify incorrectly coded, duplicated, missing, or incomplete submissions.
* Coordinate corrective action with responsible project personnel.
* Maintain complete audit trails for document receipt, distribution, review, revision, and approval.
* Support design review cycles by controlling submissions and associated review comments.
* Assist Construction teams with access to current approved drawings, specifications, and technical records.
* Support Commercial and Procurement functions with controlled contract and supplier documentation where required.
* Coordinate information requirements associated with inspections, testing, commissioning, and handover.
* Maintain records of approved technical submittals and construction documentation.
* Work closely with Project Controls and Planning personnel where document status affects project milestones.
* Provide accurate information on outstanding submissions and delayed approvals.
* Prepare document control reports, overdue-document summaries, dashboards, and status trackers.
* Generate registers and extracts required for management reporting.
* Support project teams during internal, client, and external audits.
* Retrieve supporting documentation quickly when evidence is required.
* Maintain project correspondence logs and ensure formal communications remain traceable.
* Protect confidentiality and control access to sensitive project and client information.
* Support implementation of document security requirements within project systems.
* Assist users with document numbering, revision practices, workflows, and EDMS requirements.
* Provide practical guidance to project personnel on established information control procedures.
* Coordinate with multidisciplinary teams to maintain consistent information management practices.
* Support continuous improvement of document workflows, filing structures, and retrieval processes.
* Identify recurring documentation errors and recommend corrective actions.
* Help maintain standardized templates and controlled document processes.
* Support project closeout by identifying outstanding records and incomplete documentation.
* Assist with compilation of as-built drawings, final records, handover packages, and closeout files.
* Verify final documentation is correctly indexed before transfer or archive.
* Maintain long-term project records in accordance with applicable retention requirements.
* Support orderly transfer of final documentation to the Client or operational teams.
* Perform additional document control responsibilities assigned by project management or the Document Control Lead.
Ideal Profile
A diploma or bachelor\'s degree in Business Administration, Information Management, Engineering, Records Management, or another relevant discipline is preferred.
Candidates should have at least two years of document control experience, preferably within construction, infrastructure, transportation, airports, buildings, engineering consultancy, or another major project setting.
The successful candidate should understand document numbering, coding, revision control, transmittals, technical submittals, drawings, specifications, RFIs, correspondence, review workflows, and project archives.
Hands-on experience with an Electronic Document Management System or Common Data Environment is important.
Candidates should be comfortable processing high volumes of documentation while maintaining accuracy and traceability.
A good understanding of engineering and construction workflows is required to recognize how documents move between disciplines and project stages.
Experience following up on outstanding reviews, approvals, comments, and responses will be valuable.
Strong Microsoft Excel, Word, Outlook, and PowerPoint capability is expected.
Experience using Oracle Aconex, Asite, Procore, Microsoft SharePoint, Autodesk Construction Cloud, BIM 360, or similar platforms will strengthen suitability.
Knowledge of ISO 19650 information management principles is advantageous.
Candidates should demonstrate strong organization, records management, communication, coordination, and administrative skills.
The ability to maintain confidentiality and handle sensitive project information appropriately is essential.
Good written and spoken English is required, while Arabic language capability will be an advantage.
Skills Set
Document control
Project information management
EDMS
Common Data Environment
CDE
Document registers
Document logs
Document trackers
Document numbering
Document coding
Revision control
Version control
Transmittals
Technical submittals
Engineering drawings
Specifications
RFIs
Correspondence control
Approval workflows
Review workflows
Project records
Records management
Electronic filing
Metadata management
Document classification
Information traceability
Audit trails
Document archiving
As-built documentation
Handover documentation
Project closeout
Document retrieval
Document reporting
Overdue trackers
Document dashboards
Oracle Aconex
Asite
Procore
Microsoft SharePoint
Autodesk Construction Cloud
BIM 360
ISO 19650
Microsoft Excel
Microsoft Word
Microsoft Outlook
Microsoft PowerPoint
Engineering documentation
Construction documentation
Technical records
Information security
Confidential records
Document audits
Client documentation
Consultant coordination
Contractor documentation
Why Join Us
Major projects generate thousands of drawings, approvals, technical submissions, revisions, and formal communications, and the quality of document control directly affects decision-making, construction accuracy, claims defensibility, and final handover. This Riyadh position offers a Saudi National professional the opportunity to build specialist capability in project information management within a complex multidisciplinary environment.
The role provides practical exposure to modern EDMS and CDE platforms, engineering workflows, audit requirements, ISO 19650 principles, construction documentation, and project closeout, creating a strong foundation for progression into senior document control and information management positions.
About the Company
Parsons Corporation delivers engineering, program management, construction management, and infrastructure services across major developments. In Saudi Arabia, its project teams rely on disciplined document control and information management to support engineering coordination, construction delivery, governance, technical approvals, auditability, and successful project handover.
