Executive Secretary - School Administration
Posted date [2026-07-03]
(ID: 47413)
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GEMS Education is one of the largest and most respected private K-12 education providers in the world, with deep roots in the UAE since 1959. A trusted name in international education, GEMS operates over 47 schools across the Middle East and North Africa, offering a diverse range of British, American, IB, and Indian curricula to more than 115,000 students. Known for its commitment to academic excellence, innovation in teaching, and world-class learning environments, GEMS Education empowers students from all backgrounds to achieve their full potential. Its inclusive and purpose-driven culture supports passionate educators in delivering impactful, future-focused education. Whether you’re an experienced teacher, school leader, or education professional, GEMS Education offers dynamic career growth, continuous professional development, and the chance to be part of a legacy that’s transforming lives through learning.... |
Job Description and Requirements
Executive Secretary - School AdministrationJob Snapshot
Role: Executive Secretary - School Administration
Location: Dubai, United Arab Emirates
Industry: Education Management
Function: Secretary-Executive Assistant
Experience: 3-4 years experience in a similar role
Job Type: Full-time
Position Overview
Executive Secretary - School Administration in Dubai, United Arab Emirates is an important Education Management opportunity for an organized administrative professional who can support senior school operations, communication, documentation, scheduling, and stakeholder coordination with GEMS Education. This role is ideal for a detail-focused candidate with strong interpersonal skills, school administration awareness, and the ability to work professionally with leaders, teachers, students, parents, and the wider school community.
Job Details
Country: United Arab Emirates
City: Dubai
Industry: Education Management
Function: Secretary-Executive Assistant
Salary: 6000-10000
Estimated salary range based on similar jobs in the job city; please confirm the final offer with the employer.
Gender: Any
Candidate Nationality: Any
Job Type: Full-time
Role Context
The Executive
Secretary - School Administration will support daily administrative coordination at GEMS Founders School - Dubai South for the August 2026 academic year. The position requires a reliable and proactive professional who can manage communication, organize records, coordinate meetings, support leadership priorities, and maintain smooth office workflow in a busy international school environment. The role contributes to efficient school operations by ensuring information is handled accurately, tasks are followed through, and internal and external stakeholders receive timely support.
Key Responsibilities
* Provide professional secretarial and administrative support to school leadership and assigned departments.
* Manage schedules, meeting arrangements, calendars, appointments, reminders, and follow-up actions.
* Prepare, format, file, and maintain school documents, letters, reports, records, and administrative correspondence.
* Support communication with parents, students, colleagues, vendors, and visitors in a courteous and accurate manner.
* Handle phone calls, emails, inquiries, messages, and information requests while maintaining confidentiality.
* Coordinate meeting agendas, minutes, action points, and related documentation when required.
* Assist with school events, community activities, extra-curricular programmes, and internal coordination tasks.
* Maintain organized filing systems, digital records, contact lists, forms, and office information.
* Support smooth daily office operations by tracking tasks, managing priorities, and responding to urgent requirements.
* Work closely with academic and administrative teams to ensure information flow remains clear and timely.
* Help prepare presentations, notices, circulars, parent communication, and operational updates as needed.
* Maintain professional standards in visitor handling, front-facing communication, and stakeholder service.
* Role model the school values of Grow, Flourish, and Discover through positive conduct and teamwork.
Ideal Profile
* Bachelor\'s degree from a recognized institution.
* 3-4 years of work experience in an executive secretary, administrative assistant, school secretary, office coordinator, or similar role.
* Strong organizational skills with the ability to manage multiple priorities in a busy school environment.
* Excellent interpersonal skills for working closely with colleagues, students, parents, and school leaders.
* Confident written and verbal communication skills.
* Good attention to detail when handling documents, schedules, records, and correspondence.
* Professional approach with discretion, confidentiality, reliability, and accountability.
* Ability to work independently while supporting wider team goals.
* Creative and enthusiastic mindset with willingness to support school life beyond routine administration.
* Comfortable using office software, email systems, calendars, digital files, and administrative tools.
* Positive attitude and commitment to contributing to the school community and culture.
Skills Set
* Executive secretarial support
* School administration
* Calendar management
* Meeting coordination
* Document preparation
* Parent communication
* Office coordination
* Records management
* Email handling
* Report formatting
* Confidential information handling
* Stakeholder support
* Administrative correspondence
* Event coordination
* Filing systems
* Task follow-up
* Microsoft Office
* Communication skills
* Multitasking
* International school operations
Why Join Us
This opportunity is ideal for an administrative professional who wants to develop a meaningful career in Dubai’s Education Management sector. GEMS Education offers a supportive school environment, strong professional culture, access to GEMS Rewards, and the opportunity to work within a British Schools Overseas accredited setting. Employees benefit from a community-focused workplace where collaboration, growth, and contribution to school life are valued.
About the Company
GEMS Education is a leading international education provider with a strong presence across Dubai and the wider region. GEMS Founders School - Dubai South is part of the GEMS network and follows a culture focused on growth, learning, community, and high standards. The school supports students, teachers, and administrative colleagues through a professional environment where each team member contributes to smooth operations, positive communication, and a strong school experience.
Key Responsibilities
* Provide professional secretarial and administrative support to school leadership and assigned departments.
* Manage schedules, meeting arrangements, calendars, appointments, reminders, and follow-up actions.
* Prepare, format, file, and maintain school documents, letters, reports, records, and administrative correspondence.
* Support communication with parents, students, colleagues, vendors, and visitors in a courteous and accurate manner.
* Handle phone calls, emails, inquiries, messages, and information requests while maintaining confidentiality.
* Coordinate meeting agendas, minutes, action points, and related documentation when required.
* Assist with school events, community activities, extra-curricular programmes, and internal coordination tasks.
* Maintain organized filing systems, digital records, contact lists, forms, and office information.
* Support smooth daily office operations by tracking tasks, managing priorities, and responding to urgent requirements.
* Work closely with academic and administrative teams to ensure information flow remains clear and timely.
* Help prepare presentations, notices, circulars, parent communication, and operational updates as needed.
* Maintain professional standards in visitor handling, front-facing communication, and stakeholder service.
* Role model the school values of Grow, Flourish, and Discover through positive conduct and teamwork.
Ideal Profile
* Bachelor\'s degree from a recognized institution.
* 3-4 years of work experience in an executive secretary, administrative assistant, school secretary, office coordinator, or similar role.
* Strong organizational skills with the ability to manage multiple priorities in a busy school environment.
* Excellent interpersonal skills for working closely with colleagues, students, parents, and school leaders.
* Confident written and verbal communication skills.
* Good attention to detail when handling documents, schedules, records, and correspondence.
* Professional approach with discretion, confidentiality, reliability, and accountability.
* Ability to work independently while supporting wider team goals.
* Creative and enthusiastic mindset with willingness to support school life beyond routine administration.
* Comfortable using office software, email systems, calendars, digital files, and administrative tools.
* Positive attitude and commitment to contributing to the school community and culture.
Skills Set
* Executive secretarial support
* School administration
* Calendar management
* Meeting coordination
* Document preparation
* Parent communication
* Office coordination
* Records management
* Email handling
* Report formatting
* Confidential information handling
* Stakeholder support
* Administrative correspondence
* Event coordination
* Filing systems
* Task follow-up
* Microsoft Office
* Communication skills
* Multitasking
* International school operations
Why Join Us
This opportunity is ideal for an administrative professional who wants to develop a meaningful career in Dubai’s Education Management sector. GEMS Education offers a supportive school environment, strong professional culture, access to GEMS Rewards, and the opportunity to work within a British Schools Overseas accredited setting. Employees benefit from a community-focused workplace where collaboration, growth, and contribution to school life are valued.
About the Company
GEMS Education is a leading international education provider with a strong presence across Dubai and the wider region. GEMS Founders School - Dubai South is part of the GEMS network and follows a culture focused on growth, learning, community, and high standards. The school supports students, teachers, and administrative colleagues through a professional environment where each team member contributes to smooth operations, positive communication, and a strong school experience.
