Secretary - School Administration
Posted date [2026-06-04]
(ID: 46072)
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LEAMS Education is a leading K-12 educational organization in the United Arab Emirates, with over 40 years of experience in nurturing future leaders through quality education. Founded by Mr. Abdul Lahir Hasan, LEAMS operates five campuses in Dubai and serves over 10,000 students from more than 50 nationalities. The organization employs between 51 and 200 staff members and generates an estimated revenue of $11M to $100M. LEAMS Education offers a range of services, including the delivery of UK and CBSE curricula, and emphasizes technology-driven learning. Its state-of-the-art facilities feature STEAM labs, robotics projects, and well-being centers, supporting both academic and personal growth. The schools under LEAMS include Apple International School, The Oxford School, The Indian Academy, and Apple International Community School, each providing diverse educational programs and inclusive learning environments. LEAMS is committed to accessibility and high-quality education, aiming to empower students to lead with innovation and resilience.([Apollo][1]) For the latest job opportunities at LEAMS Education, please visit careersingulf.com.... |
Job Description and Requirements
Secretary - School AdministrationJob Snapshot
Role: Secretary - School Administration
Location: Dubai, United Arab Emirates
Industry: Education Management
Function: Administration
Experience: Minimum 5 years secretarial or administrative experience
Job Type: Full-time
Job Details
Country: United Arab Emirates
City: Dubai
Industry: Education Management
Function: Administration
Salary: 7000-11000 monthly
Estimated salary range based on similar jobs in the job city; please confirm the final offer with the employer.
Gender: Any
Candidate Nationality: Any
Job Type: Full-time
Position Overview
Secretary - School Administration in Dubai, United Arab Emirates is a professional Education Management role focused on executive support, calendar coordination, communication management, documentation, stakeholder liaison, and confidential administrative assistance within a school group environment. This position is suitable for a highly organized and people-oriented secretary with strong multitasking ability, excellent English communication skills, and experience supporting senior leadership in the education sector.
Role Context
The Secretary - School Administration will provide high-level administrative and secretarial support to Directors, Group School Principals, and senior stakeholders. The role requires strong knowledge of school operations, KHDA regulations, inspection frameworks, standard operating procedures, curriculum requirements, compliance, resource coordination, and professional communication. The successful candidate will manage calendars, prepare documents, coordinate meetings, handle correspondence, support events, maintain confidentiality, and ensure timely completion of administrative tasks in a fast-paced school environment.
Key Responsibilities
* Coordinate meetings, appointments, strategic activities, leadership schedules, and school-related events.
* Manage calendar appointments and support the professional communication and public relations needs of Directors.
* Draft letters, reports, proposals, memos, briefing papers, presentations, and other official documents.
* Coordinate oral and written communication with prospects, internal teams, parents, visitors, and external stakeholders.
* Act as the first point of contact between the Board of Directors and internal or external stakeholders.
* Handle incoming phone calls, emails, visitor interactions, and official correspondence in a professional and courteous manner.
* Correspond on behalf of senior leadership when required while maintaining accuracy, tone, and confidentiality.
* Take minutes of meetings or hearings and prepare final documents for circulation.
* Prepare and disseminate memos, documents, reports, presentations, and communication materials.
* Assist colleagues with planning, organizing, distributing information, and completing administrative tasks.
* Support Group School Principals with administrative coordination, documentation, and communication follow-up.
* Maintain professional filing systems, improve office systems, and support resource management where required.
* Carry out background research, compile information, and present findings clearly to leadership.
* Prioritize multiple assignments with attention to detail, accuracy, deadlines, and confidentiality.
* Support compliance-related documentation connected to school procedures, KHDA expectations, inspection frameworks, and internal operating standards.
* Meet and greet visitors at different levels of seniority and represent the school group professionally.
* Maintain confidentiality across all duties involving leadership communication, employee information, school documents, and stakeholder matters.
* Work collaboratively with teams across the group while adapting to different cultures, departments, and operational needs.
Ideal Profile
* Bachelor’s or Master’s degree from an accredited university.
* Minimum 5 years of hands-on secretarial, executive assistant, or senior administrative experience.
* Previous experience in a similar role within the education sector is preferred.
* Good understanding of KHDA regulations, school inspection frameworks, school standard operating procedures, curriculum requirements, compliance, and resource management.
* Excellent verbal and written professional communication skills in English.
* Advanced proficiency in MS Office tools including Word, Excel, PowerPoint, Outlook, and document formatting.
* Strong calendar management, meeting coordination, documentation, filing, and presentation preparation skills.
* Ability to complete assignments on time with minimal supervision.
* Excellent problem-solving ability and capacity to work independently.
* Detail-oriented approach with strong research, organization, follow-up, and information management skills.
* Ability to handle a fast-paced school group environment with professionalism and composure.
* Strong interpersonal skills with a people-oriented and service-focused attitude.
* Flexible, adaptable, culturally aware, and able to work effectively as part of a team.
* High level of confidentiality, discretion, and professional conduct.
* Candidates are encouraged to apply with a detailed resume and photograph.
Skills Set
* Secretarial support
* School administration
* Executive assistance
* Calendar management
* Meeting coordination
* Minutes of meeting
* Office management
* Professional correspondence
* Report writing
* Proposal drafting
* Presentation preparation
* MS Office tools
* Filing systems
* Document control
* Stakeholder communication
* Visitor management
* Phone and email handling
* Board support
* Director support
* Principal coordination
* KHDA regulations
* School inspection framework
* Compliance support
* SOP knowledge
* Curriculum coordination awareness
* Resource management
* Confidentiality
* Research skills
* Multitasking
* Problem-solving
* English communication
Why Join Us
This opportunity is ideal for a Secretary who wants to build a long-term career within a respected Dubai education group. The role offers a tax-free salary, medical insurance, free tuition for employees’ children in group-affiliated schools, professional development through CPD programs, and other benefits as per UAE labor law. It is a strong fit for an organized and confidential administrative professional who can support senior leadership, improve office coordination, and contribute to smooth school group operations.
About the Company
LEAMS Education operates British curriculum and CBSE schools in Dubai with a strong focus on academic quality, employee development, and student-centered education. The group promotes professional growth through learning and development goals, vibrant CPD programs, and the sharing of knowledge, ideas, and best practices across its schools. LEAMS Education provides a collaborative school environment where employees are supported to grow, contribute, and build meaningful long-term careers.
