Secretary to Principal - Executive Support
Posted date [2026-07-27]
(ID: 48683)
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GEMS Education is one of the largest and most respected private K-12 education providers in the world, with deep roots in the UAE since 1959. A trusted name in international education, GEMS operates over 47 schools across the Middle East and North Africa, offering a diverse range of British, American, IB, and Indian curricula to more than 115,000 students. Known for its commitment to academic excellence, innovation in teaching, and world-class learning environments, GEMS Education empowers students from all backgrounds to achieve their full potential. Its inclusive and purpose-driven culture supports passionate educators in delivering impactful, future-focused education. Whether you’re an experienced teacher, school leader, or education professional, GEMS Education offers dynamic career growth, continuous professional development, and the chance to be part of a legacy that’s transforming lives through learning.... |
Job Description and Requirements
Secretary to Principal - Executive SupportJob Snapshot
Role: Secretary to Principal - Executive Support
Location: Dubai, UAE
Industry: Education
Function: Secretary-Executive Assistant
Experience: Previous secretarial or executive office experience
Job Type: Full-time
Position Overview
Secretary to Principal - Executive Support in Dubai, UAE is an Education opportunity for an experienced administrative professional who can coordinate the daily functions of the Principal\'s office with discretion, accuracy and professionalism. GEMS Education is hiring a highly organised secretary to manage executive communication, appointments, school reports, visitor coordination and confidential administrative matters within a British curriculum school.
Job Details
Country: UAE
City: Dubai
Industry: Education
Function: Secretary-Executive Assistant
Salary: 7000-10000
Estimated salary range based on similar jobs in the job city; please confirm the final offer with the employer.
Gender: Any
Candidate Nationality: Any
Job Type: Full-time
Role Context
The Secretary to Principal - Executive Support will ensure the smooth operation of the Principal\'s
office by coordinating communication, schedules, records, visitors and school administration. The role serves as a professional link between the Principal, employees, parents, students and the GEMS Corporate Office while protecting confidential information and maintaining a positive public image for the school.
Key Responsibilities
* Coordinate all secretarial and administrative functions within the Principal\'s office.
* Maintain clear, accurate and professional communication from and within the office.
* Liaise tactfully with school employees, parents, students and representatives of the GEMS Corporate Office.
* Coordinate with school secretaries regarding student, parent, faculty and employee matters.
* Manage the Principal\'s appointment calendar, meetings, priorities and scheduled commitments.
* Prepare, organise and monitor professional correspondence on behalf of the Principal.
* Support the Principal\'s public relations and external communication requirements.
* Receive visitors professionally and provide high-quality reception and hospitality.
* Screen enquiries and ensure important matters are directed to the Principal appropriately.
* Assist with the planning and organisation of school events, functions and official programmes.
* Coordinate publicity arrangements for noteworthy school activities and achievements.
* Help present school events positively through accurate internal and external communication.
* Support contract preparation, employee attendance reporting and personnel documentation.
* Maintain organised and confidential employee files and administrative records.
* Assist with annual reports, budget preparation documents and operational reports.
* Compile information requested by the Principal or Head of School accurately and on time.
* Track administrative deadlines, outstanding actions and required follow-up.
* Prepare meeting materials, agendas, documents and supporting records when required.
* Maintain filing systems that allow secure and efficient document retrieval.
* Handle sensitive school and employee information with strict confidentiality.
* Demonstrate integrity, diplomacy and sound judgement in all professional interactions.
* Manage multiple administrative priorities without compromising accuracy or service quality.
* Support the wider leadership team during major school events and peak operational periods.
* Perform other reasonable duties assigned by the Principal or Head of School.
Ideal Profile
* Previous experience in a secretarial, executive assistant or senior administrative support role.
* Strong written and spoken English communication skills.
* Professional telephone manner and excellent interpersonal abilities.
* Experience managing calendars, correspondence, visitors and confidential documents.
* Ability to communicate tactfully with parents, employees, senior leaders and external representatives.
* Strong presentation and document preparation skills.
* Excellent organisation and time management capabilities.
* Ability to manage several tasks and deadlines simultaneously.
* High attention to detail when preparing reports, records and official correspondence.
* Discreet and trustworthy approach to confidential school and personnel information.
* Professional appearance and conduct suitable for a Principal\'s office.
* Confidence working independently while coordinating with several school departments.
* Previous experience in an Education environment will be advantageous.
* Ability to remain calm, helpful and efficient during demanding situations.
Skills Set
* Executive secretarial support
* Principal office administration
* Calendar management
* Appointment coordination
* Professional correspondence
* Executive communication
* Reception management
* Visitor hospitality
* Parent communication
* Employee liaison
* Confidential records management
* School administration
* Meeting coordination
* Event organisation
* Public relations support
* Personnel documentation
* Contract administration
* Attendance reporting
* Employee file management
* Annual report preparation
* Budget administration support
* Document preparation
* Filing systems
* Telephone communication
* English writing skills
* Presentation skills
* Time management
* Multitasking
* Administrative follow-up
* Professional confidentiality
Why Join Us
This position offers a stable administrative career within Dubai\'s established Education sector and direct exposure to senior school leadership operations. The successful candidate can strengthen executive support, stakeholder communication and school administration expertise while contributing to the efficient launch and long-term development of a GEMS Founders school.
About the Company
GEMS Education operates a broad network of schools across the UAE and international markets. Its GEMS Founders schools deliver accessible British curriculum education supported by experienced academic leaders, organised administrative teams and modern school facilities.
Key Responsibilities
* Coordinate all secretarial and administrative functions within the Principal\'s office.
* Maintain clear, accurate and professional communication from and within the office.
* Liaise tactfully with school employees, parents, students and representatives of the GEMS Corporate Office.
* Coordinate with school secretaries regarding student, parent, faculty and employee matters.
* Manage the Principal\'s appointment calendar, meetings, priorities and scheduled commitments.
* Prepare, organise and monitor professional correspondence on behalf of the Principal.
* Support the Principal\'s public relations and external communication requirements.
* Receive visitors professionally and provide high-quality reception and hospitality.
* Screen enquiries and ensure important matters are directed to the Principal appropriately.
* Assist with the planning and organisation of school events, functions and official programmes.
* Coordinate publicity arrangements for noteworthy school activities and achievements.
* Help present school events positively through accurate internal and external communication.
* Support contract preparation, employee attendance reporting and personnel documentation.
* Maintain organised and confidential employee files and administrative records.
* Assist with annual reports, budget preparation documents and operational reports.
* Compile information requested by the Principal or Head of School accurately and on time.
* Track administrative deadlines, outstanding actions and required follow-up.
* Prepare meeting materials, agendas, documents and supporting records when required.
* Maintain filing systems that allow secure and efficient document retrieval.
* Handle sensitive school and employee information with strict confidentiality.
* Demonstrate integrity, diplomacy and sound judgement in all professional interactions.
* Manage multiple administrative priorities without compromising accuracy or service quality.
* Support the wider leadership team during major school events and peak operational periods.
* Perform other reasonable duties assigned by the Principal or Head of School.
Ideal Profile
* Previous experience in a secretarial, executive assistant or senior administrative support role.
* Strong written and spoken English communication skills.
* Professional telephone manner and excellent interpersonal abilities.
* Experience managing calendars, correspondence, visitors and confidential documents.
* Ability to communicate tactfully with parents, employees, senior leaders and external representatives.
* Strong presentation and document preparation skills.
* Excellent organisation and time management capabilities.
* Ability to manage several tasks and deadlines simultaneously.
* High attention to detail when preparing reports, records and official correspondence.
* Discreet and trustworthy approach to confidential school and personnel information.
* Professional appearance and conduct suitable for a Principal\'s office.
* Confidence working independently while coordinating with several school departments.
* Previous experience in an Education environment will be advantageous.
* Ability to remain calm, helpful and efficient during demanding situations.
Skills Set
* Executive secretarial support
* Principal office administration
* Calendar management
* Appointment coordination
* Professional correspondence
* Executive communication
* Reception management
* Visitor hospitality
* Parent communication
* Employee liaison
* Confidential records management
* School administration
* Meeting coordination
* Event organisation
* Public relations support
* Personnel documentation
* Contract administration
* Attendance reporting
* Employee file management
* Annual report preparation
* Budget administration support
* Document preparation
* Filing systems
* Telephone communication
* English writing skills
* Presentation skills
* Time management
* Multitasking
* Administrative follow-up
* Professional confidentiality
Why Join Us
This position offers a stable administrative career within Dubai\'s established Education sector and direct exposure to senior school leadership operations. The successful candidate can strengthen executive support, stakeholder communication and school administration expertise while contributing to the efficient launch and long-term development of a GEMS Founders school.
About the Company
GEMS Education operates a broad network of schools across the UAE and international markets. Its GEMS Founders schools deliver accessible British curriculum education supported by experienced academic leaders, organised administrative teams and modern school facilities.
