Executive Secretary Palestine Nationality Job Vacancy in UAE Dubai
Posted date [2024-07-08]
(ID: 31099)
Duserve is a fully owned subsidiary of Dubai Aviation City Corporation (DACC), a decreed corporation of Dubai Government.
Established in 2008, it has grown to become a leading “one-stop-shop†Integrated Facilities Management service provider, catering to needs of customers across the sectors. |
The Executive Assistant will provide comprehensive administrative and executive support to the Chairman of the company. This role requires exceptional organizational skills, discretion, and the ability to handle a wide range of administrative duties with tact and professionalism. A successful candidate will be responsible for managing schedules, coordinating meetings and travel arrangements, drafting documents, preparing presentations, and handling confidential information with utmost confidentiality.
Duties and responsibilities
The Executive Assistant will have numerous tasks derived from the crucial role that they will be undertaking. Following are some of the duties and responsibilities but not limited to
1. Calendar Management
Efficiently manage the Chairmans calendars, including scheduling meetings, appointments, and conference calls.
Coordinate and prioritize appointments and commitments to ensure optimal use of executive time.
2. Travel Arrangements
Arrange domestic and international travel itineraries, including flights, accommodations, transportation, and visa processing as required.
Prepare detailed travel agendas and provide necessary documentation and information to executives.
3. Communication and Correspondence
Act as the primary point of contact for internal and external stakeholders, screening and prioritizing communications.
Draft and respond to emails, letters, and other correspondence on behalf of the executives with accuracy and professionalism.
4. Contract & Document Drafting
Assist in drafting contracts, agreements, and other documents under the guidance of Chairman
Review contracts & documents for accuracy, completeness, and compliance with company policies and legal requirements.
5. Presentation Preparation
Develop visually appealing and engaging presentations using PowerPoint or other software.
Compile data, statistics, and other information to create compelling presentations for meetings, conferences, and other events.
6. Administrative Support
Provide administrative support such as filing, scanning, photocopying, and expense tracking.
Maintain organized and up-to-date electronic and physical filing systems for documents and records.
7. Confidentiality and Discretion
Handle sensitive and confidential information with the highest level of discretion and confidentiality.
Maintain confidentiality in all interactions and communications, both internal and external.
Work experience
Proven 1-2 years of work experience as an Executive assistant or Personal
Should have an executive assistant or personal assistant
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software applications.
Minimum of 2 years UAE experience.
Educational qualifications
Bachelor's degree preferred, in business administration, communications, or related field.
Skills & Competencies
Organization and Time Management: Ability to prioritize tasks effectively and manage multiple responsibilities within tight deadlines.
Attention to Detail: Meticulous attention to detail in all aspects of work, including scheduling, correspondence, and document preparation.
Communication Skills: Excellent verbal and written communication skills, with the ability to communicate effectively with individuals at all levels.
Problem-solving skills: Strong problem-solving abilities and resourcefulness to address issues and challenges independently.
Adaptability: Flexibility and adaptability to respond to changing priorities and requirements in a fast-paced environment.
Professionalism: Maintain a professional demeanour and conduct oneself with integrity and professionalism at all times.
Key Performance Metrics
Timeliness and accuracy in scheduling and calendar management.
Effectiveness in managing travel arrangements and logistics.
Quality and professionalism of correspondence and communication.
Accuracy and completeness in contract drafting and document preparation.
Ability to maintain confidentiality and handle sensitive information appropriately.
Ability to commute/relocate:
Abu Dhabi
Education:
Diploma (Required)
Experience:
Personal Assistant: 2 years (Required)
UAE: 1 year (Required)
Language:
English (Required)
License/Certification:
Drivers licence (Add on)
Candidates may submit their CV along with other credentials to: careers
duservefm.ae. Please note the subject line asper the Job Tittle.
Location: Dubai, UAE
Duties and responsibilities
The Executive Assistant will have numerous tasks derived from the crucial role that they will be undertaking. Following are some of the duties and responsibilities but not limited to
1. Calendar Management
Efficiently manage the Chairmans calendars, including scheduling meetings, appointments, and conference calls.
Coordinate and prioritize appointments and commitments to ensure optimal use of executive time.
2. Travel Arrangements
Arrange domestic and international travel itineraries, including flights, accommodations, transportation, and visa processing as required.
Prepare detailed travel agendas and provide necessary documentation and information to executives.
3. Communication and Correspondence
Act as the primary point of contact for internal and external stakeholders, screening and prioritizing communications.
Draft and respond to emails, letters, and other correspondence on behalf of the executives with accuracy and professionalism.
4. Contract & Document Drafting
Assist in drafting contracts, agreements, and other documents under the guidance of Chairman
Review contracts & documents for accuracy, completeness, and compliance with company policies and legal requirements.
5. Presentation Preparation
Develop visually appealing and engaging presentations using PowerPoint or other software.
Compile data, statistics, and other information to create compelling presentations for meetings, conferences, and other events.
6. Administrative Support
Provide administrative support such as filing, scanning, photocopying, and expense tracking.
Maintain organized and up-to-date electronic and physical filing systems for documents and records.
7. Confidentiality and Discretion
Handle sensitive and confidential information with the highest level of discretion and confidentiality.
Maintain confidentiality in all interactions and communications, both internal and external.
Work experience
Proven 1-2 years of work experience as an Executive assistant or Personal
Should have an executive assistant or personal assistant
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software applications.
Minimum of 2 years UAE experience.
Educational qualifications
Bachelor's degree preferred, in business administration, communications, or related field.
Skills & Competencies
Organization and Time Management: Ability to prioritize tasks effectively and manage multiple responsibilities within tight deadlines.
Attention to Detail: Meticulous attention to detail in all aspects of work, including scheduling, correspondence, and document preparation.
Communication Skills: Excellent verbal and written communication skills, with the ability to communicate effectively with individuals at all levels.
Problem-solving skills: Strong problem-solving abilities and resourcefulness to address issues and challenges independently.
Adaptability: Flexibility and adaptability to respond to changing priorities and requirements in a fast-paced environment.
Professionalism: Maintain a professional demeanour and conduct oneself with integrity and professionalism at all times.
Key Performance Metrics
Timeliness and accuracy in scheduling and calendar management.
Effectiveness in managing travel arrangements and logistics.
Quality and professionalism of correspondence and communication.
Accuracy and completeness in contract drafting and document preparation.
Ability to maintain confidentiality and handle sensitive information appropriately.
Ability to commute/relocate:
Abu Dhabi
Education:
Diploma (Required)
Experience:
Personal Assistant: 2 years (Required)
UAE: 1 year (Required)
Language:
English (Required)
License/Certification:
Drivers licence (Add on)
Candidates may submit their CV along with other credentials to: careers
duservefm.ae. Please note the subject line asper the Job Tittle. Location: Dubai, UAE
