Established in the 1930s as a trading business, Al-Futtaim is one of the most progressive regional family business houses headquartered in Dubai, United Arab Emirates.

Admin Executive - Property and Facilities Support

Job Snapshot

Role: Admin Executive - Property and Facilities Support
Location: Dubai, UAE
Industry: Facilities Services
Function: Administrative
Experience: 2-3 years
Job Type: Full-time

Position Overview

Admin Executive - Property and Facilities Support hiring opportunity in Dubai, UAE within the Facilities Services sector for professionals with strong administration and coordination skills. Al-Futtaim is seeking a detail-oriented Admin Executive to support lease management, office maintenance, vendor coordination, and administrative operations while ensuring smooth facility management and efficient day-to-day business support across multiple locations.

Job Details

Country: UAE
City: Dubai
Industry: Facilities Services
Function: Administrative
Salary: 7000-10000
Estimated salary range based on similar jobs in Dubai; please confirm the final offer with the employer.
Gender: Any
Candidate Nationality: Any
Job Type: Full-time

Position Overview

The Admin Executive plays an important role in maintaining smooth administrative operations by managing lease documentation, facilities coordination, and office support functions. This role ensures accurate data handling, vendor compliance, timely renewals, and efficient office maintenance while supporting strong operational continuity and workplace standards across offices, warehouses, camps, and showrooms.

Key Responsibilities

* Assist in preparing lease renewal documentation for offices, camps, warehouses, and showrooms while coordinating payment releases
* Ensure all lease agreements are created, updated, and properly tracked within REFX systems
* Verify that leases are attested according to the legal requirements of each Emirate
* Support office relocations, furnishing, refurbishments, and maintenance of premises according to approved standards
* Maintain accurate and secure administrative records with consistent updates and error-free documentation
* Prepare monthly reports covering key administrative metrics, lease compliance, and facility management updates
* Manage Annual Maintenance Contracts for HVAC, MEP systems, IT infrastructure, waste management, and pest control services
* Coordinate with vendors, monitor service quality, and ensure compliance with contract terms and cost efficiency
* Create Purchase Requisitions for HR and Admin services and verify supplier invoices for payment processing
* Ensure timely payment of utility bills and telecommunications services to prevent operational disruptions
* Maintain stock records for stationery and cafeteria supplies and coordinate replenishment based on usage trends

Ideal Profile

* Bachelor’s degree in Business Administration, Facilities Management, or a related field
* Previous experience in administration, property coordination, or facilities support roles preferred
* Strong organizational and systematic approach to handling multiple responsibilities
* High attention to detail with strong accuracy in data management and reporting
* Good understanding of vendor coordination and service agreement compliance
* Proficiency in Microsoft Office, especially Word and Excel
* Strong communication and teamwork skills in collaborative work environments
* Positive attitude with problem-solving ability and professional stakeholder management

Skills Set

* Administrative operations support
* Lease and property management
* Facilities coordination
* Vendor and contract management
* Purchase requisition processing
* Invoice verification
* REFX system tracking
* Data reporting and compliance monitoring
* Office maintenance coordination
* Utility and supply management

Why Join Us

* Build your career within one of the UAE’s most respected and diversified business groups
* Gain valuable experience across facilities, administration, and property operations
* Work in a structured environment with strong operational standards and growth opportunities
* Collaborate with multiple departments and vendors across large-scale business operations
* Access long-term career progression within Al-Futtaim’s corporate divisions
* Competitive salary package with employee benefits and professional development support
* Be part of a workplace that values efficiency, accountability, and operational excellence

About the Company

Al-Futtaim is one of the UAE’s leading diversified business groups with operations across automotive, retail, real estate, healthcare, and corporate services. With a strong reputation for operational excellence and long-term business growth, Al-Futtaim provides employees with stable career opportunities, professional development, and a workplace built on quality, collaboration, and continuous improvement.

Job Title Admin Executive - Property and Facilities Support Job Description Admin Executive - Property and Facilities Support Job Snapshot Role: Admin Executive - Property and Facilities Support Location: Dubai, UAE Industry: Facilities Services Function: Administrative Experience: 2-3 years Job Type: Full-time Position Overview Admin Executive - Property and Facilities Support hiring opportunity in Dubai, UAE within the Facilities Services sector for professionals with strong administration and coordination skills. Al-Futtaim is seeking a detail-oriented Admin Executive to support lease management, office maintenance, vendor coordination, and administrative operations while ensuring smooth facility management and efficient day-to-day business support across multiple locations. Job Details Country: UAE City: Dubai Industry: Facilities Services Function: Administrative Salary: 7000-10000 Estimated salary range based on similar jobs in Dubai; please confirm the final offer with the employer. Gender: Any Candidate Nationality: Any Job Type: Full-time Position Overview The Admin Executive plays an important role in maintaining smooth administrative operations by managing lease documentation, facilities coordination, and office support functions. This role ensures accurate data handling, vendor compliance, timely renewals, and efficient office maintenance while supporting strong operational continuity and workplace standards across offices, warehouses, camps, and showrooms. Key Responsibilities * Assist in preparing lease renewal documentation for offices, camps, warehouses, and showrooms while coordinating payment releases * Ensure all lease agreements are created, updated, and properly tracked within REFX systems * Verify that leases are attested according to the legal requirements of each Emirate * Support office relocations, furnishing, refurbishments, and maintenance of premises according to approved standards * Maintain accurate and secure administrative records with consistent updates and error-free documentation * Prepare monthly reports covering key administrative metrics, lease compliance, and facility management updates * Manage Annual Maintenance Contracts for HVAC, MEP systems, IT infrastructure, waste management, and pest control services * Coordinate with vendors, monitor service quality, and ensure compliance with contract terms and cost efficiency * Create Purchase Requisitions for HR and Admin services and verify supplier invoices for payment processing * Ensure timely payment of utility bills and telecommunications services to prevent operational disruptions * Maintain stock records for stationery and cafeteria supplies and coordinate replenishment based on usage trends Ideal Profile * Bachelor’s degree in Business Administration, Facilities Management, or a related field * Previous experience in administration, property coordination, or facilities support roles preferred * Strong organizational and systematic approach to handling multiple responsibilities * High attention to detail with strong accuracy in data management and reporting * Good understanding of vendor coordination and service agreement compliance * Proficiency in Microsoft Office, especially Word and Excel * Strong communication and teamwork skills in collaborative work environments * Positive attitude with problem-solving ability and professional stakeholder management Skills Set * Administrative operations support * Lease and property management * Facilities coordination * Vendor and contract management * Purchase requisition processing * Invoice verification * REFX system tracking * Data reporting and compliance monitoring * Office maintenance coordination * Utility and supply management Why Join Us * Build your career within one of the UAE’s most respected and diversified business groups * Gain valuable experience across facilities, administration, and property operations * Work in a structured environment with strong operational standards and growth opportunities * Collaborate with multiple departments and vendors across large-scale business operations * Access long-term career progression within Al-Futtaim’s corporate divisions * Competitive salary package with employee benefits and professional development support * Be part of a workplace that values efficiency, accountability, and operational excellence About the Company Al-Futtaim is one of the UAE’s leading diversified business groups with operations across automotive, retail, real estate, healthcare, and corporate services. With a strong reputation for operational excellence and long-term business growth, Al-Futtaim provides employees with stable career opportunities, professional development, and a workplace built on quality, collaboration, and continuous improvement. Post Details

Job Start Date Salary from 7000.00 Salary to 10000.00 Number of Vacancies 1 Location Job Location -> UAE Location City Dubai

Desired Candidate's Profile Gender No Preference Nationality Candidate Current Location Job Classification Job Type Job Type -> Full-time Industry Type Job Industry -> Facilities Services Job Function Job Functions -> Administrative Employers Details Company AlFuttaim Contact Person Al Futtaim Designation HR Manager Telephone +201000680746 Email asmaa.elattaralfuttaim.ae