Secretary (MR MOLAPO 071 664 7164) Job Vacancy in Africa
Posted date [2022-10-23]
(ID: 25446)
 |
city of tsgwane metropolitan municipality is a municipality aimed at helping people |
REQUIRED MINIMUM EDUCATION/TRAINING
Grade 12
REQUIRED MINIMUM WORK EXPERIENCE
1 year administration experience
KEY PERFORMANCE AREAS
Receive and compare stock to delivery notes.
Receive and file all delivery notes and assist with ad-hoc receiving duties.
Ensure that all documents are processed and that the number sequence on the system is correct.
Collect invoices electronically for receiving process and link invoices with delivery notes and orders.
Capture, process and manage claims (warranty claims, damaged items, short or surplus deliveries and expired stock).
Maintain good client relationships with internal and external clients and resolve client queries.
Generate daily, weekly and monthly reports from the system (outstanding claims, outstanding purchase orders, negative on-hand reports, etc,).
Generate stock-taking reports and assist with quarterly stock-taking.
Capture stock count sheets on the system.
Generate variance report and report variance to line manager.
Regularly communicate with suppliers on all outstanding invoices, credit notes or discrepancies of stock.
Ensure that codes, price and stock correspond with orders and stock received.
TECHNICAL KNOWLEDGE/ COMPETENCIES
Computer literacy (MS Office)
Verbal and written communication skills
BEHAVIOURAL COMPETENCIES
Accuracy
Discipline
Identification with management
Cooperation
Team player
Grade 12
REQUIRED MINIMUM WORK EXPERIENCE
1 year administration experience
KEY PERFORMANCE AREAS
Receive and compare stock to delivery notes.
Receive and file all delivery notes and assist with ad-hoc receiving duties.
Ensure that all documents are processed and that the number sequence on the system is correct.
Collect invoices electronically for receiving process and link invoices with delivery notes and orders.
Capture, process and manage claims (warranty claims, damaged items, short or surplus deliveries and expired stock).
Maintain good client relationships with internal and external clients and resolve client queries.
Generate daily, weekly and monthly reports from the system (outstanding claims, outstanding purchase orders, negative on-hand reports, etc,).
Generate stock-taking reports and assist with quarterly stock-taking.
Capture stock count sheets on the system.
Generate variance report and report variance to line manager.
Regularly communicate with suppliers on all outstanding invoices, credit notes or discrepancies of stock.
Ensure that codes, price and stock correspond with orders and stock received.
TECHNICAL KNOWLEDGE/ COMPETENCIES
Computer literacy (MS Office)
Verbal and written communication skills
BEHAVIOURAL COMPETENCIES
Accuracy
Discipline
Identification with management
Cooperation
Team player
