Administrative Coordinator - Social Science
Posted date [2026-09-20]
(ID: 52161)
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Job Description and Requirements
Administrative Coordinator - Social ScienceJob Snapshot
Role: Administrative Coordinator - Social Science
Location: Abu Dhabi, UAE
Industry: Higher Education
Function: Administrative
Experience: 2+ years of office experience
Job Type: Full Time
Position Overview
New York University Abu Dhabi is seeking an Administrative Coordinator to support the Social Science division in Abu Dhabi, UAE. Reporting to the Associate Dean of Administration and Planning, the role provides high-level administrative and program coordination for faculty, postdoctoral associates, instructors, and researchers. The position covers faculty support, financial administration, seminar and conference coordination, onboarding, communications, event planning, and day-to-day divisional operations.
Job Details
Country: UAE
City: Abu Dhabi
Industry: Higher Education
Function: Administrative
Salary: Not disclosed
Gender: No Preference
Candidate Nationality: Not specified
Job Type: Full Time
Work Arrangement: On-site
Key Responsibilities
* Provide high-level administrative support to Social Science faculty.
* Coordinate administrative and program support activities, particularly at the program level.
* Support internal and
external divisional communications.
* Assist with faculty finance processes related to research account travel and spending.
* Prepare expense reimbursements and payments to vendors and individuals.
* Complete ePro data entry, follow up on purchase orders, and support general budget tracking.
* Assist with social media and media outreach activities.
* Coordinate mail services, supply ordering, divisional calendars, communications, visitor assistance, and room reservations.
* Take on new administrative assignments and support the Manager and Assistant Dean with large or complex projects when required.
* Provide operational cover when other administrative staff are on leave.
Seminars and Academic Programs
The Administrative Coordinator will support seminar activities for at least one Social Science program. Responsibilities include coordinating with seminar conveners and external guests, arranging travel, organizing meeting schedules, tracking budgets, and managing general guest hosting.
The role will serve as a key administrative contact for faculty seminar conveners and requires a strong understanding of relevant budget and travel policies, with the ability to communicate requirements clearly and operate with minimal supervision.
Faculty Onboarding and Off-Boarding
* Coordinate onboarding and off-boarding for new and visiting faculty and staff.
* Manage recurring planning cycles for incoming and outgoing faculty every seven weeks, including J-Term and Summer periods.
* Support academic onboarding activities alongside administrative onboarding.
* Develop familiarity with NYU teaching software, academic processes, and course schedules.
* Provide practical information and administrative assistance to new joiners.
Conference and Event Coordination
Working closely with the Manager, the Administrative Coordinator will support planning and delivery of the Social Science Conference Series and other special events.
Responsibilities include coordinating the annual planning of at least four conferences per year and managing:
* Travel arrangements.
* Catering.
* Pre-event administrative preparation.
* On-site event support.
* Budget tracking.
* Post-event evaluation and follow-up.
Required Qualifications
Candidates must hold a Bachelor\'s degree and have:
* At least 2 years of office experience.
* Experience delivering a high level of customer service.
* Strong written and oral communication skills in English.
* Ability to work collegially and flexibly within a complex organizational environment connecting NYU New York and NYU Abu Dhabi.
* Ability to prioritize multiple projects and work effectively under tight deadlines.
* Strong organizational skills, accuracy, and attention to detail.
* Professional maturity and sound judgment appropriate for leadership-support responsibilities.
* Exceptional discretion and confident communication skills.
* Ability to take initiative and work resourcefully within a team environment.
* Advanced business computing and internet skills.
Technical Skills
Candidates should have expertise with:
* Microsoft Office Suite.
* Microsoft Word.
* Microsoft Excel and spreadsheet applications.
* Microsoft PowerPoint.
* Database software.
* WordPress.
* Adobe applications.
* Web platforms.
* Social media platforms.
Preferred Qualifications
A Bachelor\'s degree or relevant advanced certification or professional qualification diploma is preferred.
Candidates with the following experience will have an advantage:
* 5+ years of experience in comparable administrative positions.
* Evidence of advancement into progressively more responsible roles.
* Experience with an established international company, private organization, or governmental body operating in the UAE.
* Experience working with multinational institutions.
* Arabic language proficiency.
Professional Environment
The position requires an administrator who can balance structured operational responsibilities with changing priorities across faculty support, academic programs, events, financial processes, and divisional administration. Confidentiality, flexibility, accuracy, professional communication, and the ability to coordinate independently are important to successful performance in the role.
Applications are welcomed from all qualified candidates. In line with UAE regulations, Emirati candidates are encouraged to apply.
About New York University Abu Dhabi
New York University Abu Dhabi is a degree-granting research university with an integrated liberal arts and sciences undergraduate program spanning the Arts, Sciences, Social Sciences, Humanities, and Engineering.
Together with NYU New York and NYU Shanghai, NYU Abu Dhabi forms part of NYU\'s global university network connecting campuses and academic centers across six continents. The Abu Dhabi campus supports education, advanced research, scholarly collaboration, and knowledge creation within an international and multidisciplinary academic environment.
* Assist with faculty finance processes related to research account travel and spending.
* Prepare expense reimbursements and payments to vendors and individuals.
* Complete ePro data entry, follow up on purchase orders, and support general budget tracking.
* Assist with social media and media outreach activities.
* Coordinate mail services, supply ordering, divisional calendars, communications, visitor assistance, and room reservations.
* Take on new administrative assignments and support the Manager and Assistant Dean with large or complex projects when required.
* Provide operational cover when other administrative staff are on leave.
Seminars and Academic Programs
The Administrative Coordinator will support seminar activities for at least one Social Science program. Responsibilities include coordinating with seminar conveners and external guests, arranging travel, organizing meeting schedules, tracking budgets, and managing general guest hosting.
The role will serve as a key administrative contact for faculty seminar conveners and requires a strong understanding of relevant budget and travel policies, with the ability to communicate requirements clearly and operate with minimal supervision.
Faculty Onboarding and Off-Boarding
* Coordinate onboarding and off-boarding for new and visiting faculty and staff.
* Manage recurring planning cycles for incoming and outgoing faculty every seven weeks, including J-Term and Summer periods.
* Support academic onboarding activities alongside administrative onboarding.
* Develop familiarity with NYU teaching software, academic processes, and course schedules.
* Provide practical information and administrative assistance to new joiners.
Conference and Event Coordination
Working closely with the Manager, the Administrative Coordinator will support planning and delivery of the Social Science Conference Series and other special events.
Responsibilities include coordinating the annual planning of at least four conferences per year and managing:
* Travel arrangements.
* Catering.
* Pre-event administrative preparation.
* On-site event support.
* Budget tracking.
* Post-event evaluation and follow-up.
Required Qualifications
Candidates must hold a Bachelor\'s degree and have:
* At least 2 years of office experience.
* Experience delivering a high level of customer service.
* Strong written and oral communication skills in English.
* Ability to work collegially and flexibly within a complex organizational environment connecting NYU New York and NYU Abu Dhabi.
* Ability to prioritize multiple projects and work effectively under tight deadlines.
* Strong organizational skills, accuracy, and attention to detail.
* Professional maturity and sound judgment appropriate for leadership-support responsibilities.
* Exceptional discretion and confident communication skills.
* Ability to take initiative and work resourcefully within a team environment.
* Advanced business computing and internet skills.
Technical Skills
Candidates should have expertise with:
* Microsoft Office Suite.
* Microsoft Word.
* Microsoft Excel and spreadsheet applications.
* Microsoft PowerPoint.
* Database software.
* WordPress.
* Adobe applications.
* Web platforms.
* Social media platforms.
Preferred Qualifications
A Bachelor\'s degree or relevant advanced certification or professional qualification diploma is preferred.
Candidates with the following experience will have an advantage:
* 5+ years of experience in comparable administrative positions.
* Evidence of advancement into progressively more responsible roles.
* Experience with an established international company, private organization, or governmental body operating in the UAE.
* Experience working with multinational institutions.
* Arabic language proficiency.
Professional Environment
The position requires an administrator who can balance structured operational responsibilities with changing priorities across faculty support, academic programs, events, financial processes, and divisional administration. Confidentiality, flexibility, accuracy, professional communication, and the ability to coordinate independently are important to successful performance in the role.
Applications are welcomed from all qualified candidates. In line with UAE regulations, Emirati candidates are encouraged to apply.
About New York University Abu Dhabi
New York University Abu Dhabi is a degree-granting research university with an integrated liberal arts and sciences undergraduate program spanning the Arts, Sciences, Social Sciences, Humanities, and Engineering.
Together with NYU New York and NYU Shanghai, NYU Abu Dhabi forms part of NYU\'s global university network connecting campuses and academic centers across six continents. The Abu Dhabi campus supports education, advanced research, scholarly collaboration, and knowledge creation within an international and multidisciplinary academic environment.
