Senior Personal Assistant Job Vacancy in UAE Dubai
Posted date [2025-03-05]
(ID: 33714)
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The American Hospital Dubai is a 254-bed private hospital providing healthcare to the highest US standards and is the leader and pioneer in international accreditation and recognition.
The hospital serves patients across the region and includes several specialist centers – Comprehensive Cancer Center, Orthopedics and Total Joint Replacement Center for adults, The Heart Center, Diabetes Program, and Cochlear Implant Center. All our physicians are Western Board Certified. The American Hospital Satellite Clinics in Dubai Media City, Al Barsha, Al Khawaneej, Jumeirah, Mira, Dubai Hills & Nad Al Sheba now offer the same quality of care within the community. The hospital is the first Middle East member of the prestigious Mayo Clinic Care Network.... |
Senior Personal Assistant
Join a prestigious healthcare institution where you will play a vital role in providing high-level administrative support to senior executives. As a Senior Personal Assistant, you will be responsible for coordinating daily administrative tasks, managing communications, maintaining confidentiality, and ensuring the smooth operation of office functions. This role offers an excellent opportunity to work in a dynamic and professional healthcare environment.
Job Location: Dubai, United Arab Emirates
Job Industry: Healthcare & Administration
Job Function: Executive Support & Office Management
Salary: Negotiable
Gender: Any
Key Responsibilities
- Prepare and edit correspondence, reports, and presentations for executive review
- Maintain organized filing systems and ensure proper document management
- Screen and handle incoming calls and emails, ensuring timely and appropriate responses
- Oversee office supplies inventory, ensuring stock levels are maintained
- Coordinate office maintenance and repairs by liaising with service providers
- Handle confidential information with discretion and professionalism
- Assist in managing patient inquiries and directing them to the appropriate departments
- Review and verify documents before submission for executive approval
- Monitor and track outgoing correspondence and official hospital documents
- Manage Google reviews and handle patient feedback professionally
- Screen financial assistance requests and coordinate approvals
- Arrange and maintain corporate documents and reports
- Perform ad-hoc administrative duties as required
Required Skills and Experience
Education & Certifications
- Bachelor\'s degree in any field preferred
Experience
- Minimum of five (5) years of experience as a Personal Assistant or Executive Assistant
- Proven ability to manage administrative tasks efficiently in a professional setting
Technical Skills
- Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook)
- Strong organizational skills with attention to detail and accuracy
- Excellent verbal and written communication skills in English
- Ability to handle multiple tasks and prioritize effectively in a fast-paced environment
- Strong problem-solving skills and ability to work independently
What We Offer
- A professional and collaborative work environment in a leading healthcare institution
- Competitive salary and benefits aligned with industry standards
- Career growth opportunities within executive administration and healthcare management
- Exposure to a fast-paced and dynamic executive support role
About the Company
The American Hospital Dubai is a 254-bed private hospital providing healthcare to the highest US standards and is the leader and pioneer in international accreditation and recognition.
The hospital serves patients across the region and includes several specialist centers – Comprehensive Cancer Center, Orthopedics and Total Joint Replacement Center for adults, The Heart Center, Diabetes Program, and Cochlear Implant Center.
All our physicians are Western Board Certified. The American Hospital Satellite Clinics in Dubai Media City, Al Barsha, Al Khawaneej, Jumeirah, Mira, Dubai Hills & Nad Al Sheba now offer the same quality of care within the community.
The hospital is the first Middle East member of the prestigious Mayo Clinic Care Network.
Website: http://www.ahdubai.com/
Phone: 80024392
Join a prestigious healthcare institution where you will play a vital role in providing high-level administrative support to senior executives. As a Senior Personal Assistant, you will be responsible for coordinating daily administrative tasks, managing communications, maintaining confidentiality, and ensuring the smooth operation of office functions. This role offers an excellent opportunity to work in a dynamic and professional healthcare environment.
Job Location: Dubai, United Arab Emirates
Job Industry: Healthcare & Administration
Job Function: Executive Support & Office Management
Salary: Negotiable
Gender: Any
Key Responsibilities
- Prepare and edit correspondence, reports, and presentations for executive review
- Maintain organized filing systems and ensure proper document management
- Screen and handle incoming calls and emails, ensuring timely and appropriate responses
- Oversee office supplies inventory, ensuring stock levels are maintained
- Coordinate office maintenance and repairs by liaising with service providers
- Handle confidential information with discretion and professionalism
- Assist in managing patient inquiries and directing them to the appropriate departments
- Review and verify documents before submission for executive approval
- Monitor and track outgoing correspondence and official hospital documents
- Manage Google reviews and handle patient feedback professionally
- Screen financial assistance requests and coordinate approvals
- Arrange and maintain corporate documents and reports
- Perform ad-hoc administrative duties as required
Required Skills and Experience
Education & Certifications
- Bachelor\'s degree in any field preferred
Experience
- Minimum of five (5) years of experience as a Personal Assistant or Executive Assistant
- Proven ability to manage administrative tasks efficiently in a professional setting
Technical Skills
- Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook)
- Strong organizational skills with attention to detail and accuracy
- Excellent verbal and written communication skills in English
- Ability to handle multiple tasks and prioritize effectively in a fast-paced environment
- Strong problem-solving skills and ability to work independently
What We Offer
- A professional and collaborative work environment in a leading healthcare institution
- Competitive salary and benefits aligned with industry standards
- Career growth opportunities within executive administration and healthcare management
- Exposure to a fast-paced and dynamic executive support role
About the Company
The American Hospital Dubai is a 254-bed private hospital providing healthcare to the highest US standards and is the leader and pioneer in international accreditation and recognition.
The hospital serves patients across the region and includes several specialist centers – Comprehensive Cancer Center, Orthopedics and Total Joint Replacement Center for adults, The Heart Center, Diabetes Program, and Cochlear Implant Center.
All our physicians are Western Board Certified. The American Hospital Satellite Clinics in Dubai Media City, Al Barsha, Al Khawaneej, Jumeirah, Mira, Dubai Hills & Nad Al Sheba now offer the same quality of care within the community.
The hospital is the first Middle East member of the prestigious Mayo Clinic Care Network.
Website: http://www.ahdubai.com/
Phone: 80024392
