Administrative Assistant - Team Support

under the direction of the Line Manager, Head of Department, or designated team members. The position is designed as an early-career opportunity where the successful candidate can build practical workplace skills while contributing directly to team organization and productivity.

The role touches multiple areas of departmental activity, including document control, meeting administration, research, data maintenance, reporting, presentation preparation, scheduling, and stakeholder coordination. Accurate execution of these tasks helps colleagues work more efficiently and enables the department to maintain reliable information and organized workflows.

Key Responsibilities

* Support routine departmental activities according to priorities established by the Line Manager or Head of Department.
* Provide administrative assistance to team members across ongoing assignments and daily operational requirements.
* Organize, maintain, and update departmental documents and records in a structured manner.
* Enter and maintain accurate data within approved files, systems, and tracking tools.
* Prepare basic reports and summaries when requested by team members or management.
* Coordinate meetings, appointments, internal discussions, and external stakeholder sessions.
* Maintain schedules and communicate meeting arrangements to relevant participants.
* Prepare meeting agendas using information provided by the responsible team member.
* Take accurate meeting minutes and distribute agreed notes and action points when required.
* Participate actively in team meetings and contribute practical ideas, observations, and feedback.
* Respond professionally to routine inquiries from internal colleagues and external stakeholders.
* Redirect complex requests to the appropriate team member when further assistance is required.
* Support research activities for projects, departmental initiatives, and business requirements.
* Collect and organize relevant data from approved internal or external sources.
* Assist with preparation of presentations, reports, spreadsheets, and other business documents.
* Review documents for completeness, formatting consistency, and obvious accuracy issues before circulation.
* Help maintain orderly electronic and physical filing systems.
* Track assigned tasks and follow up on deadlines to support timely completion.
* Contribute to process improvement initiatives by identifying repetitive tasks, workflow gaps, or administrative inefficiencies.
* Handle sensitive departmental information responsibly and maintain confidentiality.
* Work independently on assigned duties while remaining available to support broader team priorities.
* Adapt to new tasks and responsibilities as departmental needs evolve.
* Maintain a professional, cooperative, and positive approach when working with colleagues and stakeholders.

Ideal Profile

This position is suitable for a fresh graduate, school leaver with relevant education, or early-career candidate interested in gaining structured professional experience within a major technology-driven organization.

A high school diploma or higher educational qualification is required. Previous experience in administration, office support, coordination, data entry, or a similar environment would be useful but is not essential.

The successful candidate should be comfortable using basic computer applications and willing to develop stronger workplace technology skills. Good organization is important because the role may involve simultaneous document, scheduling, meeting, and reporting responsibilities.

Strong attention to detail, dependable communication, and accurate task completion are essential. Candidates should also be able to work independently when given clear instructions while collaborating effectively with a wider team.

A willingness to learn, take feedback positively, protect confidential information, and accept additional responsibilities will support long-term development in the role.

Skills Set

* Administrative support
* Microsoft Office
* Microsoft Word
* Microsoft Excel
* Microsoft PowerPoint
* Data entry
* Document management
* Records maintenance
* Meeting coordination
* Calendar scheduling
* Appointment management
* Meeting agenda preparation
* Minute taking
* Report preparation
* Presentation support
* Research assistance
* Data collection
* Stakeholder communication
* Internal coordination
* External stakeholder support
* File organization
* Information management
* Task tracking
* Time management
* Process improvement support
* Confidential information handling
* Written communication
* Verbal communication
* Attention to detail
* Office administration

Why Join Us

This role provides an accessible starting point for candidates who want to build professional experience within Dubai\'s growing Internet and digital commerce sector. Working within talabat gives the successful candidate exposure to a large regional organization operating across technology, food delivery, quick commerce, logistics, and digital consumer services.

The position offers an opportunity to develop practical administrative, communication, research, reporting, and coordination skills while learning how cross-functional teams operate at scale. The City Walk workplace also provides access to a multicultural environment, employee development opportunities, wellness initiatives, healthcare support, community activities, and an organization focused on continued regional growth and innovation.

About the Company

talabat is a major technology and online delivery platform operating across the Middle East and North Africa. Founded in Kuwait and later becoming part of Delivery Hero, the company connects customers with restaurants, grocery services, retailers, and delivery partners while investing in areas such as quick commerce, cloud kitchens, sustainable packaging, and emerging delivery technologies.