Procurement Coordinator - Hotel Purchasing
Posted date [2026-08-31]
(ID: 50482)
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For more than half a century, Accor has been continuously reinventing the hospitality business by making daring moves and challenging the status quo. Innovation, adaptability, and resilience are part of our DNA. Hand in hand with our partners, owners and all stakeholders, we anticipate and respond to global shifts and clients’ evolving needs, fostering growth and building value while honoring our responsibility and working in harmony with our commitment to a sustainable future.... |
Job Description and Requirements
Procurement Coordinator - Hotel PurchasingJob Snapshot
Role: Procurement Coordinator - Hotel Purchasing
Location: Dubai, United Arab Emirates
Industry: Hospitality
Function: Purchasing
Experience: 2-5 years
Job Type: Full-time
Position Overview
Procurement Coordinator - Hotel Purchasing in Dubai, United Arab Emirates is a Hospitality opportunity with Accor focused on supplier sourcing, competitive quotations, purchase orders, vendor coordination and purchasing cost control. Accor is hiring an experienced procurement professional who can support efficient hotel purchasing operations, maintain accurate supplier documentation, track deliveries and help secure quality goods and services at commercially competitive terms.
Job Details
Country: United Arab Emirates
City: Dubai
Industry: Hospitality
Function: Purchasing
Salary: 5000-8000
Estimated salary range based on similar jobs in the job city; please confirm the final offer with the employer.
Gender: Any
Candidate Nationality: Any
Job Type: Full-time
Role Context
The Procurement Coordinator supports Accor\'s hotel purchasing activities by helping ensure operational departments receive required products and
services at the right quality, price and delivery time. The position works closely with the Purchasing Manager, suppliers and internal teams to maintain an organized procurement cycle from quotation gathering through purchase order processing and delivery follow-up.
Accurate purchasing administration has a direct impact on hotel operating costs, inventory availability and service continuity. The coordinator therefore combines supplier communication, market research and documentation control with disciplined follow-up to reduce purchasing delays and support commercially responsible sourcing decisions.
Key Responsibilities
* Support day-to-day hotel procurement requirements in accordance with approved purchasing procedures.
* Obtain competitive quotations from suppliers for goods, materials and services requested by hotel departments.
* Compare prices, specifications, availability, delivery schedules and commercial terms before purchasing decisions are made.
* Conduct market surveys to identify suitable suppliers and benchmark current pricing.
* Assist the Purchasing Manager with negotiations aimed at achieving competitive commercial terms.
* Prepare and coordinate purchase orders against approved purchasing requests.
* Communicate with suppliers to confirm quantities, specifications, pricing and expected delivery dates.
* Track outstanding orders and follow up promptly on items that have not been delivered as scheduled.
* Inform relevant internal departments of important changes to order status or delivery timing.
* Support vendor registration and ensure required supplier information is properly documented.
* Maintain current supplier profiles, contact information and commercial records.
* Keep supplier catalogs, price lists and product references updated for purchasing use.
* Maintain accurate records of quotations, purchase orders and related procurement correspondence.
* Assist with cost-control activities by identifying pricing differences and potential purchasing efficiencies.
* Review purchasing documentation for completeness and accuracy before processing.
* Coordinate with receiving and inventory teams to support accurate delivery and stock records.
* Work with Finance and operational departments when purchasing documentation requires clarification or reconciliation.
* Record supplier delivery concerns and escalate recurring performance issues to the Purchasing Manager.
* Maintain organized procurement files to support internal controls and document retrieval.
* Protect confidential information relating to supplier pricing, negotiations and commercial agreements.
* Support efficient inventory planning by maintaining accurate procurement information and monitoring purchasing requirements.
* Follow Accor policies, purchasing controls and applicable hotel procedures throughout the procurement process.
* Provide additional purchasing support when operational priorities or business volumes require it.
Ideal Profile
The position is suited to a procurement professional with a diploma or degree in Hospitality, Procurement or a related field and approximately 2-5 years of relevant experience, depending on education and previous career exposure.
Practical experience in purchasing, procurement administration, supplier coordination or hotel supply operations is valuable. Candidates should understand how to obtain quotations, compare commercial offers, process purchasing documentation and follow orders through to delivery.
Strong attention to detail is essential when maintaining supplier information, purchase orders, catalogs and inventory-related records. The role also requires the ability to manage several purchasing requests simultaneously without losing accuracy or follow-up discipline.
Candidates should be comfortable communicating with suppliers and coordinating requirements across multiple internal departments. Fluency in English is required for professional correspondence, purchasing documentation and day-to-day business communication.
Skills Set
* Hotel procurement
* Purchasing operations
* Supplier sourcing
* Vendor coordination
* Request for quotation
* Quotation analysis
* Market surveys
* Price benchmarking
* Purchase order processing
* Vendor registration
* Supplier negotiations
* Procurement cost control
* Supplier catalogs
* Purchasing documentation
* Procurement records
* Inventory coordination
* Order tracking
* Delivery follow-up
* Supplier performance monitoring
* Commercial comparison
* Procurement administration
* Purchasing controls
* Hospitality supply operations
* Records management
* Cost analysis
* Microsoft Office
* English communication
* Cross-functional coordination
Why Join Us
Procurement professionals play an important role in Dubai\'s Hospitality sector by balancing product quality, supplier reliability and operating costs across complex hotel operations. This opportunity provides hands-on exposure to sourcing, vendor management, purchasing controls and commercial decision support while building experience relevant to larger procurement and supply responsibilities.
Accor\'s international hospitality network also provides a strong environment for professional learning and career mobility. Experience developed in this position can support progression toward Procurement Executive, Purchasing Officer, Senior Procurement Coordinator and Purchasing Manager opportunities across hotel and hospitality operations.
About the Company
Accor is a global hospitality group with more than 45 brands and thousands of hotels, restaurants and lifestyle destinations across international markets. The group combines established hospitality operations with responsible business practices, employee development and opportunities for career growth across its worldwide network.
Accurate purchasing administration has a direct impact on hotel operating costs, inventory availability and service continuity. The coordinator therefore combines supplier communication, market research and documentation control with disciplined follow-up to reduce purchasing delays and support commercially responsible sourcing decisions.
Key Responsibilities
* Support day-to-day hotel procurement requirements in accordance with approved purchasing procedures.
* Obtain competitive quotations from suppliers for goods, materials and services requested by hotel departments.
* Compare prices, specifications, availability, delivery schedules and commercial terms before purchasing decisions are made.
* Conduct market surveys to identify suitable suppliers and benchmark current pricing.
* Assist the Purchasing Manager with negotiations aimed at achieving competitive commercial terms.
* Prepare and coordinate purchase orders against approved purchasing requests.
* Communicate with suppliers to confirm quantities, specifications, pricing and expected delivery dates.
* Track outstanding orders and follow up promptly on items that have not been delivered as scheduled.
* Inform relevant internal departments of important changes to order status or delivery timing.
* Support vendor registration and ensure required supplier information is properly documented.
* Maintain current supplier profiles, contact information and commercial records.
* Keep supplier catalogs, price lists and product references updated for purchasing use.
* Maintain accurate records of quotations, purchase orders and related procurement correspondence.
* Assist with cost-control activities by identifying pricing differences and potential purchasing efficiencies.
* Review purchasing documentation for completeness and accuracy before processing.
* Coordinate with receiving and inventory teams to support accurate delivery and stock records.
* Work with Finance and operational departments when purchasing documentation requires clarification or reconciliation.
* Record supplier delivery concerns and escalate recurring performance issues to the Purchasing Manager.
* Maintain organized procurement files to support internal controls and document retrieval.
* Protect confidential information relating to supplier pricing, negotiations and commercial agreements.
* Support efficient inventory planning by maintaining accurate procurement information and monitoring purchasing requirements.
* Follow Accor policies, purchasing controls and applicable hotel procedures throughout the procurement process.
* Provide additional purchasing support when operational priorities or business volumes require it.
Ideal Profile
The position is suited to a procurement professional with a diploma or degree in Hospitality, Procurement or a related field and approximately 2-5 years of relevant experience, depending on education and previous career exposure.
Practical experience in purchasing, procurement administration, supplier coordination or hotel supply operations is valuable. Candidates should understand how to obtain quotations, compare commercial offers, process purchasing documentation and follow orders through to delivery.
Strong attention to detail is essential when maintaining supplier information, purchase orders, catalogs and inventory-related records. The role also requires the ability to manage several purchasing requests simultaneously without losing accuracy or follow-up discipline.
Candidates should be comfortable communicating with suppliers and coordinating requirements across multiple internal departments. Fluency in English is required for professional correspondence, purchasing documentation and day-to-day business communication.
Skills Set
* Hotel procurement
* Purchasing operations
* Supplier sourcing
* Vendor coordination
* Request for quotation
* Quotation analysis
* Market surveys
* Price benchmarking
* Purchase order processing
* Vendor registration
* Supplier negotiations
* Procurement cost control
* Supplier catalogs
* Purchasing documentation
* Procurement records
* Inventory coordination
* Order tracking
* Delivery follow-up
* Supplier performance monitoring
* Commercial comparison
* Procurement administration
* Purchasing controls
* Hospitality supply operations
* Records management
* Cost analysis
* Microsoft Office
* English communication
* Cross-functional coordination
Why Join Us
Procurement professionals play an important role in Dubai\'s Hospitality sector by balancing product quality, supplier reliability and operating costs across complex hotel operations. This opportunity provides hands-on exposure to sourcing, vendor management, purchasing controls and commercial decision support while building experience relevant to larger procurement and supply responsibilities.
Accor\'s international hospitality network also provides a strong environment for professional learning and career mobility. Experience developed in this position can support progression toward Procurement Executive, Purchasing Officer, Senior Procurement Coordinator and Purchasing Manager opportunities across hotel and hospitality operations.
About the Company
Accor is a global hospitality group with more than 45 brands and thousands of hotels, restaurants and lifestyle destinations across international markets. The group combines established hospitality operations with responsible business practices, employee development and opportunities for career growth across its worldwide network.
