Executive Assistant - Senior Leadership Support
Posted date [2026-09-20]
(ID: 52186)
 |
Talabat is the MENA region’s leading on-demand delivery platform, headquartered in Dubai and operating across eight markets. We leverage a tech-driven flywheel model to connect millions of users with food, groceries, and essential services. By bridging the gap between people and local businesses, we continue to scale our ecosystem and simplify everyday life through innovation. |
Job Description and Requirements
Executive Assistant - Senior Leadership SupportJob Snapshot
Role: Executive Assistant - Senior Leadership Support
Location: Dubai, UAE
Industry: Internet
Function: Executive Support
Experience: Proven Executive Assistant or similar C-suite support experience
Job Type: Full Time
Position Overview
talabat is hiring an Executive Assistant - Senior Leadership Support in Dubai, UAE to provide comprehensive administrative and operational support across multiple senior executives. The role requires exceptional organization, discretion, adaptability, and communication skills to coordinate demanding schedules, complex travel, leadership meetings, events, presentations, and changing priorities. The successful candidate will anticipate executive needs, maintain effective stakeholder relationships, and work closely with the wider Executive Assistant team to ensure seamless support.
Job Details
Country: UAE
City: Dubai
Industry: Internet
Function: Executive Support
Salary: Not disclosed
Gender: No Preference
Candidate Nationality: Not specified
Job Type: Full Time
Work Arrangement: On-site
Executive and Administrative Support
* Manage complex calendars for multiple senior executives and coordinate
competing priorities.
* Schedule meetings efficiently while accounting for leadership commitments and changing requirements.
* Coordinate detailed travel arrangements and related logistics.
* Prioritize multiple tasks, projects, and requests while maintaining accuracy and attention to detail.
* Anticipate executive requirements and take proactive action to keep priorities moving.
* Provide ad hoc operational and project support to the executive team as required.
* Respond effectively to changing circumstances while maintaining composure under pressure.
Meetings, Reports and Presentations
* Prepare and coordinate reports, documents, and presentations for leadership requirements.
* Support materials and logistics for town halls, meetings, and summits.
* Help ensure executives have the information and documentation required for scheduled engagements.
* Maintain organized workflows around leadership activities and follow-up requirements.
* Use Google Workspace applications to support efficient communication, documentation, scheduling, and collaboration.
Stakeholder Coordination
The Executive Assistant will interact with a broad range of internal and external stakeholders and must communicate professionally at all levels.
Responsibilities include:
* Build and maintain effective relationships with internal teams, external partners, and stakeholders.
* Coordinate across teams to support senior leadership priorities.
* Work closely with other Executive Assistants to maintain consistency and seamless organization.
* Communicate clearly and professionally in both written and verbal interactions.
* Handle sensitive and confidential information with discretion and appropriate emotional maturity.
Events and Team Support
* Support and lead event management activities where required.
* Coordinate leadership and team events.
* Assist with operational requirements associated with meetings, summits, and other executive activities.
* Collaborate with relevant teams to keep event planning and execution organized.
Process Improvement
The role requires a forward-thinking approach rather than purely reactive administrative support.
The successful candidate will:
* Identify opportunities to improve administrative and executive-support processes.
* Recommend practical solutions that improve productivity and coordination.
* Use available digital tools to streamline workflows.
* Resolve issues quickly through resourceful and practical problem-solving.
* Maintain a proactive mindset and anticipate potential requirements before they become urgent.
Required Qualifications and Capabilities
* Proven experience as an Executive Assistant or in a similar position supporting C-suite management.
* Exceptional organizational and multitasking abilities.
* Strong attention to detail.
* Excellent written and verbal communication skills.
* Strong interpersonal and relationship-building capabilities.
* Ability to work independently and take initiative.
* Ability to collaborate effectively within a team environment.
* Demonstrated emotional intelligence.
* High level of discretion when handling confidential information.
* Flexible and adaptable approach to changing priorities.
* Ability to remain composed in dynamic, fast-paced situations.
* Strong problem-solving and resourcefulness.
* Proficiency in Google Workspace and other office productivity tools.
Digital Tools
Relevant tools include:
* Google Calendar.
* Google Docs.
* Google Sheets.
* Google Slides.
* Other office productivity and collaboration tools.
About talabat
talabat is part of the Delivery Hero Group, an international local delivery platform. The company provides technology-enabled delivery services and focuses on creating fast and convenient experiences for customers.
Delivery Hero is headquartered in Berlin, Germany, operates internationally, and has been listed on the Frankfurt Stock Exchange since 2017.
* Schedule meetings efficiently while accounting for leadership commitments and changing requirements.
* Coordinate detailed travel arrangements and related logistics.
* Prioritize multiple tasks, projects, and requests while maintaining accuracy and attention to detail.
* Anticipate executive requirements and take proactive action to keep priorities moving.
* Provide ad hoc operational and project support to the executive team as required.
* Respond effectively to changing circumstances while maintaining composure under pressure.
Meetings, Reports and Presentations
* Prepare and coordinate reports, documents, and presentations for leadership requirements.
* Support materials and logistics for town halls, meetings, and summits.
* Help ensure executives have the information and documentation required for scheduled engagements.
* Maintain organized workflows around leadership activities and follow-up requirements.
* Use Google Workspace applications to support efficient communication, documentation, scheduling, and collaboration.
Stakeholder Coordination
The Executive Assistant will interact with a broad range of internal and external stakeholders and must communicate professionally at all levels.
Responsibilities include:
* Build and maintain effective relationships with internal teams, external partners, and stakeholders.
* Coordinate across teams to support senior leadership priorities.
* Work closely with other Executive Assistants to maintain consistency and seamless organization.
* Communicate clearly and professionally in both written and verbal interactions.
* Handle sensitive and confidential information with discretion and appropriate emotional maturity.
Events and Team Support
* Support and lead event management activities where required.
* Coordinate leadership and team events.
* Assist with operational requirements associated with meetings, summits, and other executive activities.
* Collaborate with relevant teams to keep event planning and execution organized.
Process Improvement
The role requires a forward-thinking approach rather than purely reactive administrative support.
The successful candidate will:
* Identify opportunities to improve administrative and executive-support processes.
* Recommend practical solutions that improve productivity and coordination.
* Use available digital tools to streamline workflows.
* Resolve issues quickly through resourceful and practical problem-solving.
* Maintain a proactive mindset and anticipate potential requirements before they become urgent.
Required Qualifications and Capabilities
* Proven experience as an Executive Assistant or in a similar position supporting C-suite management.
* Exceptional organizational and multitasking abilities.
* Strong attention to detail.
* Excellent written and verbal communication skills.
* Strong interpersonal and relationship-building capabilities.
* Ability to work independently and take initiative.
* Ability to collaborate effectively within a team environment.
* Demonstrated emotional intelligence.
* High level of discretion when handling confidential information.
* Flexible and adaptable approach to changing priorities.
* Ability to remain composed in dynamic, fast-paced situations.
* Strong problem-solving and resourcefulness.
* Proficiency in Google Workspace and other office productivity tools.
Digital Tools
Relevant tools include:
* Google Calendar.
* Google Docs.
* Google Sheets.
* Google Slides.
* Other office productivity and collaboration tools.
About talabat
talabat is part of the Delivery Hero Group, an international local delivery platform. The company provides technology-enabled delivery services and focuses on creating fast and convenient experiences for customers.
Delivery Hero is headquartered in Berlin, Germany, operates internationally, and has been listed on the Frankfurt Stock Exchange since 2017.
