NB: Please read the job description and requirements carefully before applying to this role.
This position is office based, in Cape Town ONLY.
Key Responsibilities:
- Provide administrative support to the management team, especially document collection.
- Maintain accurate records and databases, ensuring all information is up-to-date and easily accessible.
- Handle incoming and outgoing communication, including emails and phone calls.
- Handle confidential and sensitive information with discretion.
- Gather and organize all necessary documentation from new candidates.
- Facilitate the onboarding process for new candidates, ensuring a smooth transition and compliance with all required protocols.
- Continuously monitor and report on the progress of new crew members, providing updates and addressing any issues that arise.
- Maintain meticulous records of all information throughout the recruitment and onboarding processes, utilizing spreadsheets to track data accurately.
- Assist one of our recruiters with various administrative tasks related to candidate management and placement.
- Provide additional assistance with various recruitment needs as required, ensuring the efficient and effective operation of the recruitment team.
Qualifications and Requirements:
- High school diploma or equivalent
- Additional qualifications in office administration or related field or proven experience as an administrative assistant or in a similar role is essential
- Excellent organizational and time-management skills
- Meticulous attention to detail
- Fast Learner
- Computer Literate
- Strong communication and interpersonal skills
- Ability to multitask and prioritize tasks effectively
- Problem-solving abilities
- Ability to maintain confidentiality and handle sensitive information