Project Coordinator - Major Projects
Posted date [2026-07-07]
(ID: 47665)
 |
Founded in 1971, ADNOC is a leading diversified energy group, wholly owned by the Abu Dhabi Government. Our network of fully integrated businesses operates across the energy value chain, helping us to responsibly meet the demands of an ever-changing energy market.
Already in the top tier of the lowest carbon intensity oil and gas producers in the world, we are taking significant steps to make today’s energy cleaner while investing in the clean energies of tomorrow, strengthening our position as a reliable and responsible global energy provider. We are allocating an initial $23 billion to advance and accelerate lower-carbon solutions, investing in new energies and decarbonization technologies to enable our net zero by 2045 ambition and our commitment to zero methane emissions by 2030. ... |
Job Description and Requirements
Project Coordinator - Major ProjectsJob Snapshot
Role: Project Coordinator - Major Projects
Location: Abu Dhabi Emirate, United Arab Emirates
Industry: Oil and Energy
Function: Project-Program Management
Experience: 5 years in project coordination or major projects support
Job Type: Full-time
Position Overview
Project Coordinator - Major Projects in Abu Dhabi Emirate, United Arab Emirates is an Oil and Energy hiring opportunity for an experienced project coordination professional who can support major project teams with interface coordination, technical documentation handover, IT systems support, logistics follow-up, vendor coordination, government authority liaison, and management reporting. The role supports smooth project delivery by coordinating SmartPlant and LiveLink activities, assisting with business process automation, preparing meeting records, supporting NOC follow-up, and ensuring project information, actions, and stakeholder requirements are managed accurately.
Job Details
Country: United Arab Emirates
City: Abu Dhabi Emirate
Industry: Oil and Energy
Function: Project-Program Management
Salary: 14000-22000
Estimated
salary range based on similar jobs in the job city; please confirm the final offer with the employer.
Gender: Any
Candidate Nationality: Any
Job Type: Full-time
Role Context
The Project Coordinator - Major Projects will provide coordination and administrative support across technical documentation, project systems, vendor mobilization, logistics, authority interfaces, meetings, events, and project reporting. This position helps major project sections work more efficiently by improving procedures, coordinating handover requirements, following up on pending actions, and supporting communication between project teams, end users, vendors, government organizations, local authorities, suppliers, and internal stakeholders. The role contributes to better project visibility, smoother commissioning support, faster action closure, and more reliable document and system handover.
Key Responsibilities
* Provide interface coordination support to major project teams for technical documentation handover, project systems, logistics, vendor support, and administrative services.
* Support the development of procedures for current project systems and recommend improvements that add value to major project performance.
* Coordinate development and updates of Major Projects Group websites and support preparation of project booklets, presentations, media content, and related publications.
* Prepare quarterly management meeting agendas for final review and follow up on pending actions from previous meetings.
* Prepare meeting minutes, action trackers, status updates, and press releases where required.
* Assist in coordinating Major Projects Group management meetings, including scheduling, documentation, report preparation, and follow-up support.
* Support the preparation and development of procedures, management reports, progress reports, and project communication materials.
* Participate in the development and implementation of business process automation initiatives related to major projects.
* Act as the focal point for monitoring and facilitating processing of Letters of Assistance.
* Propose and develop process improvements and procedures to improve efficiency, tracking, and service delivery within major projects.
* Participate in system development, user testing, acceptance testing, and implementation support for project-related systems.
* Coordinate handover of technical documentation and related IT systems, including SmartPlant and LiveLink.
* Support training, acceptance testing, punch list resolution, and final closeout actions related to SmartPlant, LiveLink, and project information systems.
* Provide advice and support to project management teams on interface matters linked to end-user requirements.
* Assist with interpretation of end-user requirements related to SmartPlant, LiveLink, and project exhibit updates.
* Maintain close coordination with government organizations, local authorities, and suppliers to support project-related services and approvals.
* Follow up on No Objection Certificates and authority requirements to support timely project execution.
* Expedite vendor mobilization arrangements for service engineers required during commissioning and warranty stages.
* Coordinate with vendors to ensure required support is available at the right time and aligned with project needs.
* Consolidate major project cargo shipment schedules and support logistics coordination for equipment movement.
* Assist with logistics activities to ensure timely, safe, and properly coordinated delivery of equipment and project materials.
* Arrange and coordinate major project events, seminars, workshops, and related stakeholder sessions.
* Assist in reviewing action plans resulting from events, seminars, and workshops.
* Follow up on action plan progress and prepare status reports for management review.
* Coordinate with external entities to secure required logistics, vendor support, documentation, authority approvals, and administrative assistance.
* Maintain accurate records of actions, communications, approvals, documents, shipment schedules, system handover items, and project support activities.
* Support continuous improvement by identifying coordination gaps, reporting delays, system issues, and documentation bottlenecks.
* Ensure project coordination activities are carried out in line with company procedures, project requirements, and applicable standards.
Ideal Profile
* Diploma or equivalent qualification.
* Minimum 5 years of experience in project coordination, project administration, document coordination, logistics support, or major projects support.
* Experience in oil and gas, energy, engineering, construction, or large industrial projects is preferred.
* Good understanding of project documentation handover, project information systems, technical documentation workflows, and project closeout support.
* Familiarity with SmartPlant, LiveLink, or similar document management and project information systems is an advantage.
* Ability to coordinate with project management teams, end users, vendors, service engineers, suppliers, government organizations, local authorities, and internal departments.
* Experience preparing meeting agendas, minutes, action trackers, progress reports, presentations, booklets, and management updates.
* Understanding of business process automation, system testing, user acceptance testing, punch list follow-up, and procedure development.
* Practical knowledge of logistics coordination, cargo shipment tracking, vendor mobilization, NOC follow-up, and project support services.
* Strong planning, organizing, scheduling, coordination, follow-up, checking, recording, and reporting skills.
* Good communication skills with the ability to handle multiple stakeholders and maintain clear project records.
* Ability to work in a large Oil and Energy project environment where accuracy, timing, documentation quality, and interface coordination are critical.
Skills Set
* Major projects coordination
* Project-Program Management
* Project administration
* Interface coordination
* Technical documentation handover
* Document control support
* SmartPlant
* LiveLink
* Project information systems
* IT systems handover
* User acceptance testing
* Punch list follow-up
* Process improvement
* Procedure development
* Business process automation
* Letter of Assistance processing
* Management meeting coordination
* Meeting agendas
* Meeting minutes
* Action tracking
* Progress reporting
* Management reports
* Project presentations
* Project booklets
* Media publication support
* Government authority coordination
* Local authority liaison
* No Objection Certificate follow-up
* Vendor coordination
* Service engineer mobilization
* Commissioning support
* Warranty stage support
* Cargo shipment schedules
* Logistics coordination
* Equipment delivery tracking
* Events coordination
* Seminar coordination
* Workshop coordination
* Status reporting
* Stakeholder communication
Why Join Us
This role offers a strong opportunity to support major project delivery within Abu Dhabi Emirate’s Oil and Energy sector. The position provides broad exposure to project coordination, documentation handover, SmartPlant and LiveLink support, vendor mobilization, authority liaison, logistics tracking, management reporting, and project event coordination. It is a valuable career move for a detail-oriented coordinator who wants to contribute to smoother project execution, stronger information control, and more efficient support services across major energy projects.
About the Company
ADNOC Group is a leading diversified energy group wholly owned by the Abu Dhabi Government. Founded in 1971, the company operates across the energy value chain and supports responsible energy production, lower-carbon solutions, and long-term industrial development. ADNOC Group maintains a strong focus on safety, operational excellence, project delivery, technical reliability, sustainability, and responsible energy supply from Abu Dhabi Emirate to global markets.
Gender: Any
Candidate Nationality: Any
Job Type: Full-time
Role Context
The Project Coordinator - Major Projects will provide coordination and administrative support across technical documentation, project systems, vendor mobilization, logistics, authority interfaces, meetings, events, and project reporting. This position helps major project sections work more efficiently by improving procedures, coordinating handover requirements, following up on pending actions, and supporting communication between project teams, end users, vendors, government organizations, local authorities, suppliers, and internal stakeholders. The role contributes to better project visibility, smoother commissioning support, faster action closure, and more reliable document and system handover.
Key Responsibilities
* Provide interface coordination support to major project teams for technical documentation handover, project systems, logistics, vendor support, and administrative services.
* Support the development of procedures for current project systems and recommend improvements that add value to major project performance.
* Coordinate development and updates of Major Projects Group websites and support preparation of project booklets, presentations, media content, and related publications.
* Prepare quarterly management meeting agendas for final review and follow up on pending actions from previous meetings.
* Prepare meeting minutes, action trackers, status updates, and press releases where required.
* Assist in coordinating Major Projects Group management meetings, including scheduling, documentation, report preparation, and follow-up support.
* Support the preparation and development of procedures, management reports, progress reports, and project communication materials.
* Participate in the development and implementation of business process automation initiatives related to major projects.
* Act as the focal point for monitoring and facilitating processing of Letters of Assistance.
* Propose and develop process improvements and procedures to improve efficiency, tracking, and service delivery within major projects.
* Participate in system development, user testing, acceptance testing, and implementation support for project-related systems.
* Coordinate handover of technical documentation and related IT systems, including SmartPlant and LiveLink.
* Support training, acceptance testing, punch list resolution, and final closeout actions related to SmartPlant, LiveLink, and project information systems.
* Provide advice and support to project management teams on interface matters linked to end-user requirements.
* Assist with interpretation of end-user requirements related to SmartPlant, LiveLink, and project exhibit updates.
* Maintain close coordination with government organizations, local authorities, and suppliers to support project-related services and approvals.
* Follow up on No Objection Certificates and authority requirements to support timely project execution.
* Expedite vendor mobilization arrangements for service engineers required during commissioning and warranty stages.
* Coordinate with vendors to ensure required support is available at the right time and aligned with project needs.
* Consolidate major project cargo shipment schedules and support logistics coordination for equipment movement.
* Assist with logistics activities to ensure timely, safe, and properly coordinated delivery of equipment and project materials.
* Arrange and coordinate major project events, seminars, workshops, and related stakeholder sessions.
* Assist in reviewing action plans resulting from events, seminars, and workshops.
* Follow up on action plan progress and prepare status reports for management review.
* Coordinate with external entities to secure required logistics, vendor support, documentation, authority approvals, and administrative assistance.
* Maintain accurate records of actions, communications, approvals, documents, shipment schedules, system handover items, and project support activities.
* Support continuous improvement by identifying coordination gaps, reporting delays, system issues, and documentation bottlenecks.
* Ensure project coordination activities are carried out in line with company procedures, project requirements, and applicable standards.
Ideal Profile
* Diploma or equivalent qualification.
* Minimum 5 years of experience in project coordination, project administration, document coordination, logistics support, or major projects support.
* Experience in oil and gas, energy, engineering, construction, or large industrial projects is preferred.
* Good understanding of project documentation handover, project information systems, technical documentation workflows, and project closeout support.
* Familiarity with SmartPlant, LiveLink, or similar document management and project information systems is an advantage.
* Ability to coordinate with project management teams, end users, vendors, service engineers, suppliers, government organizations, local authorities, and internal departments.
* Experience preparing meeting agendas, minutes, action trackers, progress reports, presentations, booklets, and management updates.
* Understanding of business process automation, system testing, user acceptance testing, punch list follow-up, and procedure development.
* Practical knowledge of logistics coordination, cargo shipment tracking, vendor mobilization, NOC follow-up, and project support services.
* Strong planning, organizing, scheduling, coordination, follow-up, checking, recording, and reporting skills.
* Good communication skills with the ability to handle multiple stakeholders and maintain clear project records.
* Ability to work in a large Oil and Energy project environment where accuracy, timing, documentation quality, and interface coordination are critical.
Skills Set
* Major projects coordination
* Project-Program Management
* Project administration
* Interface coordination
* Technical documentation handover
* Document control support
* SmartPlant
* LiveLink
* Project information systems
* IT systems handover
* User acceptance testing
* Punch list follow-up
* Process improvement
* Procedure development
* Business process automation
* Letter of Assistance processing
* Management meeting coordination
* Meeting agendas
* Meeting minutes
* Action tracking
* Progress reporting
* Management reports
* Project presentations
* Project booklets
* Media publication support
* Government authority coordination
* Local authority liaison
* No Objection Certificate follow-up
* Vendor coordination
* Service engineer mobilization
* Commissioning support
* Warranty stage support
* Cargo shipment schedules
* Logistics coordination
* Equipment delivery tracking
* Events coordination
* Seminar coordination
* Workshop coordination
* Status reporting
* Stakeholder communication
Why Join Us
This role offers a strong opportunity to support major project delivery within Abu Dhabi Emirate’s Oil and Energy sector. The position provides broad exposure to project coordination, documentation handover, SmartPlant and LiveLink support, vendor mobilization, authority liaison, logistics tracking, management reporting, and project event coordination. It is a valuable career move for a detail-oriented coordinator who wants to contribute to smoother project execution, stronger information control, and more efficient support services across major energy projects.
About the Company
ADNOC Group is a leading diversified energy group wholly owned by the Abu Dhabi Government. Founded in 1971, the company operates across the energy value chain and supports responsible energy production, lower-carbon solutions, and long-term industrial development. ADNOC Group maintains a strong focus on safety, operational excellence, project delivery, technical reliability, sustainability, and responsible energy supply from Abu Dhabi Emirate to global markets.
