Executive Secretary - School Office
Posted date [2026-07-01]
(ID: 47269)
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GEMS Education is one of the largest and most respected private K-12 education providers in the world, with deep roots in the UAE since 1959. A trusted name in international education, GEMS operates over 47 schools across the Middle East and North Africa, offering a diverse range of British, American, IB, and Indian curricula to more than 115,000 students. Known for its commitment to academic excellence, innovation in teaching, and world-class learning environments, GEMS Education empowers students from all backgrounds to achieve their full potential. Its inclusive and purpose-driven culture supports passionate educators in delivering impactful, future-focused education. Whether you’re an experienced teacher, school leader, or education professional, GEMS Education offers dynamic career growth, continuous professional development, and the chance to be part of a legacy that’s transforming lives through learning.... |
Job Description and Requirements
Executive Secretary - School OfficeJob Snapshot
Role: Executive Secretary - School Office
Location: Dubai, United Arab Emirates
Industry: Primary-Secondary Education
Function: Secretary-Executive Assistant
Experience: 3-4 years experience in a similar role
Job Type: Full-time
Position Overview
Executive Secretary - School Office in Dubai, United Arab Emirates is a professional Primary-Secondary Education opportunity for an organized and service-focused administrator who can support senior school operations, communication, documentation, and day-to-day office coordination. This role is ideal for a confident secretary with strong interpersonal skills, attention to detail, and the ability to work closely with school leaders, colleagues, students, and parents in a busy British curriculum school environment.
Job Details
Country: United Arab Emirates
City: Dubai
Industry: Primary-Secondary Education
Function: Secretary-Executive Assistant
Salary: 7000-11000
Estimated salary range based on similar jobs in the job city; please confirm the final offer with the employer.
Gender: Any
Candidate Nationality: Any
Job Type: Full-time
Role
Context
The Executive Secretary - School Office will provide high-quality administrative and secretarial support at GEMS Founders School - Dubai South. The position helps maintain smooth school operations by coordinating communication, supporting leadership schedules, preparing documents, managing records, assisting with parent and staff enquiries, and contributing to a welcoming, professional school office. The role also supports the school culture of Grow, Flourish, and Discover by helping create an efficient environment where staff, students, and families receive timely support.
Key Responsibilities
* Provide secretarial and administrative support to school leadership and relevant departments.
* Manage daily office communication, including calls, emails, appointments, visitor coordination, and parent enquiries.
* Prepare, format, update, and maintain official school documents, correspondence, reports, notices, and records.
* Coordinate meetings, calendars, schedules, appointments, minutes, and follow-up actions where required.
* Support internal communication between senior leaders, teachers, administrative teams, parents, and external contacts.
* Maintain accurate filing systems and ensure confidential information is handled with discretion and professionalism.
* Assist with staff, student, and parent-facing administrative tasks during the academic year.
* Support school events, extra-curricular activities, community programmes, and operational arrangements when required.
* Help ensure the school reception and office environment remains organized, responsive, and professional.
* Work closely with colleagues to resolve routine administrative matters and support efficient school processes.
* Coordinate documents and communication linked to school policies, forms, approvals, and general office workflows.
* Build positive working relationships with students, parents, teachers, and support staff.
* Represent the school professionally through clear communication, respectful service, and reliable follow-up.
* Follow safeguarding expectations and support student welfare through responsible administrative practice.
* Contribute positively to the wider school community and uphold the values of Grow, Flourish, and Discover.
Ideal Profile
* Bachelor\'s degree is required.
* 3 to 4 years of work experience in a similar executive secretary, school secretary, office administration, or administrative support role.
* Previous experience in a school, education, or customer-facing administrative environment is an advantage.
* Strong written and verbal communication skills with the ability to interact professionally with parents, staff, students, and visitors.
* Excellent organizational skills with the ability to manage calendars, documents, records, deadlines, and multiple daily priorities.
* Strong attention to detail and ability to prepare accurate correspondence, reports, and administrative documentation.
* Professional discretion when handling confidential school, student, staff, and parent information.
* Good interpersonal skills with a helpful, calm, and solutions-focused approach.
* Ability to work closely with leadership teams, colleagues, students, and parents in a busy school setting.
* Confident user of office technology, email, documents, spreadsheets, and administrative systems.
* Creative and enthusiastic approach to supporting school life both inside and outside the office environment.
* Willingness to contribute to extra-curricular activities, events, and community-based school initiatives.
* Commitment to safeguarding, student welfare, and professional conduct.
* UK-enhanced DBS or equivalent police check will be required before appointment.
Skills Set
* Executive secretarial support
* School administration
* Office coordination
* Calendar management
* Meeting coordination
* Minutes preparation
* Document control
* Record keeping
* Email management
* Parent communication
* Visitor coordination
* Confidential correspondence
* Filing systems
* Administrative reporting
* Staff support
* Student support administration
* Event coordination
* Community engagement
* Microsoft Office
* Data accuracy
* Time management
* Interpersonal communication
* Safeguarding awareness
* School office operations
Why Join Us
This role offers a valuable opportunity for an Executive Secretary to join a growing school community in Dubai South and support the smooth running of a successful British curriculum environment. The position provides exposure to school leadership operations, parent engagement, events, administration, and professional school systems. Employees also benefit from the GEMS Rewards programme, which offers savings and lifestyle discounts across flights, hotels, restaurants, retail outlets, and day-to-day services in the UAE.
About the Company
GEMS Education is a leading school education provider in Dubai, United Arab Emirates, supporting high-quality learning, professional growth, and strong school communities across its network. GEMS Founders School - Dubai South is part of this respected education group and offers a dynamic environment where staff can contribute to a growing school culture. With British Schools Overseas accreditation and a focus on values-driven education, the school provides employees with the opportunity to make a meaningful contribution while supporting students, families, and colleagues.
The Executive Secretary - School Office will provide high-quality administrative and secretarial support at GEMS Founders School - Dubai South. The position helps maintain smooth school operations by coordinating communication, supporting leadership schedules, preparing documents, managing records, assisting with parent and staff enquiries, and contributing to a welcoming, professional school office. The role also supports the school culture of Grow, Flourish, and Discover by helping create an efficient environment where staff, students, and families receive timely support.
Key Responsibilities
* Provide secretarial and administrative support to school leadership and relevant departments.
* Manage daily office communication, including calls, emails, appointments, visitor coordination, and parent enquiries.
* Prepare, format, update, and maintain official school documents, correspondence, reports, notices, and records.
* Coordinate meetings, calendars, schedules, appointments, minutes, and follow-up actions where required.
* Support internal communication between senior leaders, teachers, administrative teams, parents, and external contacts.
* Maintain accurate filing systems and ensure confidential information is handled with discretion and professionalism.
* Assist with staff, student, and parent-facing administrative tasks during the academic year.
* Support school events, extra-curricular activities, community programmes, and operational arrangements when required.
* Help ensure the school reception and office environment remains organized, responsive, and professional.
* Work closely with colleagues to resolve routine administrative matters and support efficient school processes.
* Coordinate documents and communication linked to school policies, forms, approvals, and general office workflows.
* Build positive working relationships with students, parents, teachers, and support staff.
* Represent the school professionally through clear communication, respectful service, and reliable follow-up.
* Follow safeguarding expectations and support student welfare through responsible administrative practice.
* Contribute positively to the wider school community and uphold the values of Grow, Flourish, and Discover.
Ideal Profile
* Bachelor\'s degree is required.
* 3 to 4 years of work experience in a similar executive secretary, school secretary, office administration, or administrative support role.
* Previous experience in a school, education, or customer-facing administrative environment is an advantage.
* Strong written and verbal communication skills with the ability to interact professionally with parents, staff, students, and visitors.
* Excellent organizational skills with the ability to manage calendars, documents, records, deadlines, and multiple daily priorities.
* Strong attention to detail and ability to prepare accurate correspondence, reports, and administrative documentation.
* Professional discretion when handling confidential school, student, staff, and parent information.
* Good interpersonal skills with a helpful, calm, and solutions-focused approach.
* Ability to work closely with leadership teams, colleagues, students, and parents in a busy school setting.
* Confident user of office technology, email, documents, spreadsheets, and administrative systems.
* Creative and enthusiastic approach to supporting school life both inside and outside the office environment.
* Willingness to contribute to extra-curricular activities, events, and community-based school initiatives.
* Commitment to safeguarding, student welfare, and professional conduct.
* UK-enhanced DBS or equivalent police check will be required before appointment.
Skills Set
* Executive secretarial support
* School administration
* Office coordination
* Calendar management
* Meeting coordination
* Minutes preparation
* Document control
* Record keeping
* Email management
* Parent communication
* Visitor coordination
* Confidential correspondence
* Filing systems
* Administrative reporting
* Staff support
* Student support administration
* Event coordination
* Community engagement
* Microsoft Office
* Data accuracy
* Time management
* Interpersonal communication
* Safeguarding awareness
* School office operations
Why Join Us
This role offers a valuable opportunity for an Executive Secretary to join a growing school community in Dubai South and support the smooth running of a successful British curriculum environment. The position provides exposure to school leadership operations, parent engagement, events, administration, and professional school systems. Employees also benefit from the GEMS Rewards programme, which offers savings and lifestyle discounts across flights, hotels, restaurants, retail outlets, and day-to-day services in the UAE.
About the Company
GEMS Education is a leading school education provider in Dubai, United Arab Emirates, supporting high-quality learning, professional growth, and strong school communities across its network. GEMS Founders School - Dubai South is part of this respected education group and offers a dynamic environment where staff can contribute to a growing school culture. With British Schools Overseas accreditation and a focus on values-driven education, the school provides employees with the opportunity to make a meaningful contribution while supporting students, families, and colleagues.
