Receptionist - Office Administration
Posted date [2026-06-18]
(ID: 46774)
 |
Established in the 1930s as a trading business, Al-Futtaim is one of the most progressive regional family business houses headquartered in Dubai, United Arab Emirates. |
Job Description and Requirements
Receptionist - Office AdministrationJob Snapshot
Role: Receptionist - Office Administration
Location: Dubai, United Arab Emirates
Industry: Retail
Function: Front Desk-Reception
Experience: Front office reception or administrative experience
Job Type: Full-time
Position Overview
Receptionist - Office Administration in Dubai, United Arab Emirates is a Retail hiring opportunity for a professional front office and administrative support candidate with strong communication skills, Microsoft Office proficiency, visitor handling experience, and the ability to manage daily office coordination smoothly. This role supports efficient office operations by handling reception duties, assisting supervisors and senior staff, managing calls and meetings, maintaining supplies, and ensuring visitors and team members receive a positive and organized experience.
The position is suited for a proactive Receptionist who can balance front desk responsibilities with administrative tasks, travel arrangements, document handling, presentation support, and office communication. The successful candidate will represent the
office professionally while helping internal teams stay organized, responsive, and productive.
Job Details
Country: United Arab Emirates
City: Dubai
Industry: Retail
Function: Front Desk-Reception
Salary: 4000-6500
Estimated salary range based on similar jobs in the job city; please confirm the final offer with the employer.
Gender: Any
Candidate Nationality: Any
Job Type: Full-time
Role Context
The Receptionist - Office Administration plays an important role in keeping the office environment professional, welcoming, and well coordinated. As the first point of contact for visitors, callers, and internal teams, the role directly supports the daily experience of employees, stakeholders, and guests.
This position combines reception service with practical administrative support. It requires strong attention to detail, calm communication, multitasking ability, and good follow-through. By managing calls, schedules, supplies, documents, travel bookings, and basic reporting support, the Receptionist helps supervisors and senior staff focus on business priorities while ensuring office routines run without disruption.
Key Responsibilities
* Welcome office visitors professionally and ensure they are directed to the right person or department.
* Answer incoming phone calls, respond politely, and route enquiries to the appropriate team members.
* Schedule meetings, coordinate appointments, and support calendar-related office arrangements.
* Provide administrative support to supervisors, senior staff, and office teams to improve daily workflow.
* Carry out filing, typing, copying, binding, scanning, and other document handling tasks accurately.
* Support administrative projects by organizing tasks, following up on deadlines, and expediting work results.
* Make travel arrangements for senior staff, including flight bookings, car bookings, hotel reservations, and restaurant bookings.
* Communicate professionally through phone, email, mail, and internal communication channels.
* Maintain office supplies by checking inventory, identifying shortages, and coordinating with vendors for replenishment.
* Support preparation of presentations, reports, letters, trackers, and internal documents as required.
* Keep reception and office areas organized, presentable, and aligned with professional workplace standards.
* Assist with meeting room preparation, visitor coordination, and basic hospitality arrangements when needed.
* Maintain accurate administrative records and ensure documents are stored properly.
* Use Microsoft Word, Outlook, PowerPoint, and Excel to support office tasks, scheduling, reporting, and communication.
* Handle multiple tasks in a structured way while maintaining accuracy and service quality.
* Support a positive office experience by being helpful, responsive, and proactive with team members and visitors.
* Follow internal procedures, confidentiality standards, and company communication guidelines.
* Escalate office issues, visitor concerns, supply problems, or administrative delays to the relevant supervisor when required.
Ideal Profile
* Bachelor’s Degree in a related field is required.
* Prior experience in front office reception, office administration, or administrative support is preferred.
* Proficiency in Microsoft Office applications, including Word, Outlook, PowerPoint, and Excel.
* Knowledge of Xero or MYOB packages is an advantage.
* Strong organizational skills with the ability to manage several tasks at the same time.
* Excellent written and verbal communication skills.
* Professional telephone manner and confident visitor handling ability.
* Friendly, polite, and service-focused personality.
* Proactive approach to solving daily office issues and supporting team requirements.
* Detail-oriented when handling documents, schedules, bookings, supplies, and reports.
* Able to work with supervisors, senior staff, vendors, visitors, and internal stakeholders professionally.
* Good time management skills with the ability to prioritize urgent and routine tasks.
* Reliable, well-presented, and committed to creating a positive office environment.
* Comfortable working in a busy corporate setting where priorities may change during the day.
Skills Set
* Front desk reception
* Office administration
* Visitor handling
* Phone call management
* Meeting scheduling
* Administrative support
* Document filing
* Typing
* Copying
* Binding
* Scanning
* Travel arrangements
* Flight booking coordination
* Hotel reservation coordination
* Vendor coordination
* Office supplies management
* Email communication
* Mail handling
* Microsoft Word
* Microsoft Outlook
* Microsoft PowerPoint
* Microsoft Excel
* Presentation support
* Report preparation
* Calendar coordination
* Office organization
* Stakeholder communication
* Customer service
* Time management
* Multitasking
* Xero knowledge advantage
* MYOB knowledge advantage
Why Join Us
This role offers a practical opportunity to build a strong administrative and front office career within a respected Retail business in Dubai, United Arab Emirates. The Receptionist - Office Administration will gain exposure to office coordination, executive support, visitor management, document control, travel support, and professional communication in a structured corporate environment.
The position is a good fit for a candidate who enjoys being organized, supporting people, solving small operational issues, and creating a welcoming office experience. It provides a stable platform to strengthen administrative capability and grow within a business group known for service standards, teamwork, and professional development.
About the Company
Al-Futtaim Group is a diversified business group headquartered in Dubai, United Arab Emirates, with operations across automotive, financial services, real estate, retail, and healthcare. The group works with many respected international brands and supports customers across the Middle East, Asia, and Africa. Its teams focus on service quality, operational excellence, collaboration, and creating positive experiences for customers, visitors, employees, and business partners.
Job Details
Country: United Arab Emirates
City: Dubai
Industry: Retail
Function: Front Desk-Reception
Salary: 4000-6500
Estimated salary range based on similar jobs in the job city; please confirm the final offer with the employer.
Gender: Any
Candidate Nationality: Any
Job Type: Full-time
Role Context
The Receptionist - Office Administration plays an important role in keeping the office environment professional, welcoming, and well coordinated. As the first point of contact for visitors, callers, and internal teams, the role directly supports the daily experience of employees, stakeholders, and guests.
This position combines reception service with practical administrative support. It requires strong attention to detail, calm communication, multitasking ability, and good follow-through. By managing calls, schedules, supplies, documents, travel bookings, and basic reporting support, the Receptionist helps supervisors and senior staff focus on business priorities while ensuring office routines run without disruption.
Key Responsibilities
* Welcome office visitors professionally and ensure they are directed to the right person or department.
* Answer incoming phone calls, respond politely, and route enquiries to the appropriate team members.
* Schedule meetings, coordinate appointments, and support calendar-related office arrangements.
* Provide administrative support to supervisors, senior staff, and office teams to improve daily workflow.
* Carry out filing, typing, copying, binding, scanning, and other document handling tasks accurately.
* Support administrative projects by organizing tasks, following up on deadlines, and expediting work results.
* Make travel arrangements for senior staff, including flight bookings, car bookings, hotel reservations, and restaurant bookings.
* Communicate professionally through phone, email, mail, and internal communication channels.
* Maintain office supplies by checking inventory, identifying shortages, and coordinating with vendors for replenishment.
* Support preparation of presentations, reports, letters, trackers, and internal documents as required.
* Keep reception and office areas organized, presentable, and aligned with professional workplace standards.
* Assist with meeting room preparation, visitor coordination, and basic hospitality arrangements when needed.
* Maintain accurate administrative records and ensure documents are stored properly.
* Use Microsoft Word, Outlook, PowerPoint, and Excel to support office tasks, scheduling, reporting, and communication.
* Handle multiple tasks in a structured way while maintaining accuracy and service quality.
* Support a positive office experience by being helpful, responsive, and proactive with team members and visitors.
* Follow internal procedures, confidentiality standards, and company communication guidelines.
* Escalate office issues, visitor concerns, supply problems, or administrative delays to the relevant supervisor when required.
Ideal Profile
* Bachelor’s Degree in a related field is required.
* Prior experience in front office reception, office administration, or administrative support is preferred.
* Proficiency in Microsoft Office applications, including Word, Outlook, PowerPoint, and Excel.
* Knowledge of Xero or MYOB packages is an advantage.
* Strong organizational skills with the ability to manage several tasks at the same time.
* Excellent written and verbal communication skills.
* Professional telephone manner and confident visitor handling ability.
* Friendly, polite, and service-focused personality.
* Proactive approach to solving daily office issues and supporting team requirements.
* Detail-oriented when handling documents, schedules, bookings, supplies, and reports.
* Able to work with supervisors, senior staff, vendors, visitors, and internal stakeholders professionally.
* Good time management skills with the ability to prioritize urgent and routine tasks.
* Reliable, well-presented, and committed to creating a positive office environment.
* Comfortable working in a busy corporate setting where priorities may change during the day.
Skills Set
* Front desk reception
* Office administration
* Visitor handling
* Phone call management
* Meeting scheduling
* Administrative support
* Document filing
* Typing
* Copying
* Binding
* Scanning
* Travel arrangements
* Flight booking coordination
* Hotel reservation coordination
* Vendor coordination
* Office supplies management
* Email communication
* Mail handling
* Microsoft Word
* Microsoft Outlook
* Microsoft PowerPoint
* Microsoft Excel
* Presentation support
* Report preparation
* Calendar coordination
* Office organization
* Stakeholder communication
* Customer service
* Time management
* Multitasking
* Xero knowledge advantage
* MYOB knowledge advantage
Why Join Us
This role offers a practical opportunity to build a strong administrative and front office career within a respected Retail business in Dubai, United Arab Emirates. The Receptionist - Office Administration will gain exposure to office coordination, executive support, visitor management, document control, travel support, and professional communication in a structured corporate environment.
The position is a good fit for a candidate who enjoys being organized, supporting people, solving small operational issues, and creating a welcoming office experience. It provides a stable platform to strengthen administrative capability and grow within a business group known for service standards, teamwork, and professional development.
About the Company
Al-Futtaim Group is a diversified business group headquartered in Dubai, United Arab Emirates, with operations across automotive, financial services, real estate, retail, and healthcare. The group works with many respected international brands and supports customers across the Middle East, Asia, and Africa. Its teams focus on service quality, operational excellence, collaboration, and creating positive experiences for customers, visitors, employees, and business partners.
