Administrative Assistant - Office Support
Posted date [2026-08-06]
(ID: 49112)
 |
AECOM is a global leader in infrastructure development, engineering, and project management solutions, dedicated to building a better, smarter, and more sustainable world. With unmatched expertise in construction, civil engineering, architecture, environmental consulting, and urban development, AECOM helps clients tackle complex challenges across water, energy, transportation, oil and gas, renewable energy, and smart city projects. As one of the world’s leading engineering and construction companies in the UAE, Saudi Arabia, Qatar, and the wider Gulf region, AECOM partners with both government and private organizations to deliver innovative, sustainable, and cost-effective infrastructure solutions through every stage of the project lifecycle from advisory and design to engineering, procurement, and construction management. Headquartered in the United States and operating across the Middle East, AECOM is a Fortune 500 company with annual revenue of USD 16.1 billion in fiscal year 2024. Its projects shape skylines, transportation systems, and energy networks across major Gulf cities such as Dubai, Abu Dhabi, Doha, Riyadh, and Muscat. For those seeking engineering jobs in Dubai, construction management roles in the UAE, civil engineering careers in Saudi Arabia, or infrastructure project opportunities across the Middle East, AECOM offers a world-class environment for growth and innovation. Discover the latest AECOM Gulf and Middle East job openings at careersingulf.com, the region’s leading job portal for engineering, architecture, construction, and project management careers.... |
Job Description and Requirements
Administrative Assistant - Office SupportJob Snapshot
Role: Administrative Assistant - Office Support
Location: Riyadh, Saudi Arabia
Industry: Professional Services
Function: Administrative Support
Experience: 5 years
Job Type: Full-time
Position Overview
The Administrative Assistant - Office Support role in Riyadh, Saudi Arabia is a Professional Services opportunity focused on calendar coordination, document control, correspondence management, expense processing, and daily office administration. AECOM is hiring an organized administrative professional who can manage competing priorities, support diverse stakeholders, and maintain accurate records within a fast-paced corporate environment.
Job Details
Country: Saudi Arabia
City: Riyadh
Industry: Professional Services
Function: Administrative Support
Salary: 8000-12000
Estimated salary range based on similar jobs in Riyadh; please confirm the final offer with the employer.
Gender: Any
Candidate Nationality: Any
Job Type: Full-time
Role Context
This position provides the administrative structure required for teams and senior personnel to work efficiently. The Administrative Assistant will coordinate schedules, prepare meeting materials,
organize correspondence, maintain records, and follow up on financial and vendor-related documentation.
Reliable support in this role will improve communication, reduce administrative delays, and help employees access accurate information when needed. The assistant will also handle confidential material and represent the organization professionally when communicating with internal teams, suppliers, and external stakeholders.
Key Responsibilities
* Manage executive and team calendars while coordinating meetings, appointments, room bookings, and schedule changes.
* Prepare agendas, presentation materials, supporting documents, and logistical arrangements for meetings.
* Coordinate virtual meetings and record accurate notes, decisions, and follow-up actions.
* Monitor emails, shared mailboxes, and business correspondence, ensuring messages are categorized and routed correctly.
* Draft routine communications and follow up on pending responses or administrative actions.
* Create and maintain structured digital and physical filing systems.
* Ensure documents are named, stored, retained, and accessed according to company procedures.
* Process employee expense reports and coordinate approvals with Accounts Payable.
* Track reimbursement and payment status and resolve missing documentation or approval issues.
* Follow up on supplier invoices, purchase orders, and other vendor-related administrative matters.
* Communicate with vendors and internal departments to obtain required records, confirmations, and updates.
* Prepare reports, spreadsheets, trackers, presentations, and organizational documents using Microsoft Office.
* Review administrative records for completeness, formatting quality, and data accuracy.
* Respond professionally to inquiries from employees, clients, vendors, and other stakeholders.
* Assist with special assignments, project coordination, data entry, and budget tracking when required.
* Protect confidential information and exercise discretion when handling sensitive documents or communications.
* Identify routine administrative problems and resolve them independently where appropriate.
* Adapt priorities as business requirements, deadlines, and team needs change.
Ideal Profile
Applicants should hold a bachelor\'s degree and have at least five years of relevant administrative experience. Previous work in a corporate, consultancy, engineering, construction, or professional services environment would be particularly useful.
Strong proficiency in Microsoft Word, Excel, Outlook, and PowerPoint is required. Candidates should be comfortable producing reports, maintaining trackers, organizing calendars, and preparing well-presented business documents.
The role requires excellent written and spoken English, careful attention to detail, sound time management, and the ability to handle several changing priorities. Candidates must communicate respectfully with diverse stakeholders and maintain professionalism when working with confidential information.
Experience using SharePoint, Microsoft Teams, document management platforms, expense systems, accounts payable processes, databases, or project coordination tools would strengthen an application.
Skills Set
* Executive calendar management
* Meeting coordination
* Administrative support
* Business correspondence
* Shared mailbox management
* Digital filing systems
* Physical records management
* Document control
* Expense report processing
* Accounts payable coordination
* Invoice tracking
* Purchase order follow-up
* Vendor communication
* Microsoft Word
* Microsoft Excel
* Microsoft Outlook
* Microsoft PowerPoint
* Microsoft Teams
* SharePoint
* Data entry
* Database management
* Report preparation
* Presentation development
* Budget tracking
* Meeting minutes
* Confidential information handling
* Stakeholder support
* Time management
Why Join Us
This position offers broad exposure to the administrative, financial, and coordination activities that support major professional and infrastructure projects in Riyadh. The successful candidate will work with multiple departments and develop practical experience in office operations, vendor coordination, document management, and stakeholder service.
AECOM provides a structured professional environment, access to international teams, and opportunities to expand administrative and project support capabilities. The role is well suited to a dependable professional seeking stability, varied responsibilities, and long-term development within a global organization.
About the Company
AECOM is a global infrastructure consulting firm providing planning, design, engineering, environmental, program management, and construction management services. Its teams support public- and private-sector clients across buildings, transportation, water, energy, and environmental projects.
Reliable support in this role will improve communication, reduce administrative delays, and help employees access accurate information when needed. The assistant will also handle confidential material and represent the organization professionally when communicating with internal teams, suppliers, and external stakeholders.
Key Responsibilities
* Manage executive and team calendars while coordinating meetings, appointments, room bookings, and schedule changes.
* Prepare agendas, presentation materials, supporting documents, and logistical arrangements for meetings.
* Coordinate virtual meetings and record accurate notes, decisions, and follow-up actions.
* Monitor emails, shared mailboxes, and business correspondence, ensuring messages are categorized and routed correctly.
* Draft routine communications and follow up on pending responses or administrative actions.
* Create and maintain structured digital and physical filing systems.
* Ensure documents are named, stored, retained, and accessed according to company procedures.
* Process employee expense reports and coordinate approvals with Accounts Payable.
* Track reimbursement and payment status and resolve missing documentation or approval issues.
* Follow up on supplier invoices, purchase orders, and other vendor-related administrative matters.
* Communicate with vendors and internal departments to obtain required records, confirmations, and updates.
* Prepare reports, spreadsheets, trackers, presentations, and organizational documents using Microsoft Office.
* Review administrative records for completeness, formatting quality, and data accuracy.
* Respond professionally to inquiries from employees, clients, vendors, and other stakeholders.
* Assist with special assignments, project coordination, data entry, and budget tracking when required.
* Protect confidential information and exercise discretion when handling sensitive documents or communications.
* Identify routine administrative problems and resolve them independently where appropriate.
* Adapt priorities as business requirements, deadlines, and team needs change.
Ideal Profile
Applicants should hold a bachelor\'s degree and have at least five years of relevant administrative experience. Previous work in a corporate, consultancy, engineering, construction, or professional services environment would be particularly useful.
Strong proficiency in Microsoft Word, Excel, Outlook, and PowerPoint is required. Candidates should be comfortable producing reports, maintaining trackers, organizing calendars, and preparing well-presented business documents.
The role requires excellent written and spoken English, careful attention to detail, sound time management, and the ability to handle several changing priorities. Candidates must communicate respectfully with diverse stakeholders and maintain professionalism when working with confidential information.
Experience using SharePoint, Microsoft Teams, document management platforms, expense systems, accounts payable processes, databases, or project coordination tools would strengthen an application.
Skills Set
* Executive calendar management
* Meeting coordination
* Administrative support
* Business correspondence
* Shared mailbox management
* Digital filing systems
* Physical records management
* Document control
* Expense report processing
* Accounts payable coordination
* Invoice tracking
* Purchase order follow-up
* Vendor communication
* Microsoft Word
* Microsoft Excel
* Microsoft Outlook
* Microsoft PowerPoint
* Microsoft Teams
* SharePoint
* Data entry
* Database management
* Report preparation
* Presentation development
* Budget tracking
* Meeting minutes
* Confidential information handling
* Stakeholder support
* Time management
Why Join Us
This position offers broad exposure to the administrative, financial, and coordination activities that support major professional and infrastructure projects in Riyadh. The successful candidate will work with multiple departments and develop practical experience in office operations, vendor coordination, document management, and stakeholder service.
AECOM provides a structured professional environment, access to international teams, and opportunities to expand administrative and project support capabilities. The role is well suited to a dependable professional seeking stability, varied responsibilities, and long-term development within a global organization.
About the Company
AECOM is a global infrastructure consulting firm providing planning, design, engineering, environmental, program management, and construction management services. Its teams support public- and private-sector clients across buildings, transportation, water, energy, and environmental projects.
