Administrator - Real Estate Brokerage Support
Posted date [2026-08-22]
(ID: 50027)
 |
Azizi Developments is a leading, award-winning developer based in Dubai, UAE. With over 11,000 residential units sold and thousands of homes delivered to local and international investors, the company emphasizes a construction-driven approach, a portfolio of luxury developments in prime locations, and a commitment to transparency and customer focus.
With a robust track record and significant project pipeline supported by an extensive land bank and strategic partnerships with key master developers, Azizi plans to launch and develop new residential and commercial properties worth several billion US dollars in the coming years. The company actively supports the UAE Vision 2021 and has contributed to iconic projects in Meydan, Palm Jumeirah, Dubai Healthcare City, Al Furjan, Studio City, Sports City, and Downtown Jebel Ali. In 2019, marked as its ‘Year of Construction,’ Azizi\'s contractors have cast over 117 slabs, poured more than 165,000 tons of concrete, erected over 45 cranes, and constructed over 1.3 million sq. ft across ongoing projects as of September 2019.... |
Job Description and Requirements
Administrator - Real Estate Brokerage SupportJob Snapshot
Role: Administrator - Real Estate Brokerage Support
Location: Dubai, United Arab Emirates
Industry: Real Estate
Function: Administrative Support
Experience: Previous administration, reception, sales coordination, or customer service experience preferred
Job Type: Full-time
Position Overview
Administrator - Real Estate Brokerage Support in Dubai, United Arab Emirates is a Real Estate opportunity for an organized and client-focused professional with experience in front office operations, administration, sales support, document management, and customer service. Azizi Developments is hiring an Administrator to support its expanding real estate brokerage division by managing reception activities, assisting clients and visitors, maintaining accurate brokerage records, and providing day-to-day administrative support to sales teams.
The role combines front-desk responsibilities with brokerage coordination, requiring strong communication, careful document handling, accurate record maintenance, and the ability to manage multiple priorities in a fast-paced property
sales environment.
Job Details
Country: United Arab Emirates
City: Dubai
Industry: Real Estate
Function: Administrative Support
Salary: 6000-9000
Estimated salary range based on similar jobs in the job city; please confirm the final offer with the employer.
Gender: Any
Candidate Nationality: Any
Job Type: Full-time
Role Context
The Administrator supports both the client-facing and operational needs of the brokerage division. As one of the first points of contact for property buyers, investors, business partners, and visitors, the role helps create a professional and welcoming experience while ensuring enquiries are directed efficiently to the appropriate sales or management team.
Behind the front desk, the Administrator keeps brokerage activity organized through accurate documentation, data entry, filing, scheduling, tracker maintenance, and follow-up. Reliable administration helps Property Consultants and Sales Managers remain focused on client engagement, property transactions, and revenue-generating activities.
Key Responsibilities
* Manage the reception desk and maintain a professional, organized, and welcoming front-office environment.
* Greet property buyers, investors, business partners, clients, and other visitors courteously.
* Identify visitor requirements and direct them to the appropriate Property Consultant, Sales Manager, or department.
* Answer incoming telephone calls professionally and screen or transfer enquiries as required.
* Provide basic information to visitors and callers while referring specialized property or sales enquiries to the relevant team.
* Coordinate visitor appointments and maintain meeting room schedules.
* Prepare meeting spaces before client appointments, internal discussions, or presentations where required.
* Receive incoming documents, correspondence, packages, and courier deliveries.
* Coordinate outgoing documents and courier requirements while maintaining appropriate records.
* Provide daily administrative support to brokerage managers, sales teams, and Property Consultants.
* Prepare and organize documents, reports, trackers, presentations, and administrative records.
* Perform accurate data entry across relevant client, property, lead, and sales records.
* Maintain structured electronic and physical filing systems.
* Scan, print, copy, file, and archive documents according to business requirements.
* Draft routine emails, letters, notices, and internal correspondence when requested.
* Maintain document accuracy and ensure outdated or incomplete information is identified for correction.
* Assist with scheduling meetings, appointments, internal reviews, and brokerage activities.
* Maintain office supply levels and coordinate replenishment of administrative materials.
* Support Property Consultants with documentation required for property sales and client follow-up.
* Assist Sales Managers with administrative coordination and reporting requirements.
* Maintain updated records for clients, leads, properties, and brokerage activity.
* Support preparation of property forms, sales presentations, marketing materials, and supporting documentation.
* Follow up with sales personnel regarding outstanding documents, approvals, signatures, and administrative requirements.
* Assist with property listing updates when assigned.
* Verify that listing information and supporting records remain current and properly organized.
* Maintain administrative trackers covering pending actions, documents, approvals, and requests.
* Provide clear status updates when management requires visibility of outstanding items.
* Coordinate administrative requirements with Sales, Marketing, Finance, HR, and other internal departments.
* Follow up with relevant teams to ensure pending requests and approvals move forward.
* Support property launches, sales events, brokerage meetings, and client-facing activities.
* Help prepare documents, visitor lists, presentations, or logistical requirements for brokerage events.
* Maintain confidentiality when handling client, employee, financial, commercial, or sales-related information.
* Maintain professional communication with senior executives, investors, property buyers, and internal stakeholders.
* Ensure all administrative records are accurate, organized, and accessible to authorized personnel.
* Perform additional front-office and administrative duties assigned by management.
Ideal Profile
* Bachelor\'s degree or another relevant educational qualification.
* Previous experience in administration, reception, front office, sales coordination, or customer service is preferred.
* Experience within Real Estate, property brokerage, or a sales-driven environment is an advantage.
* Excellent written and spoken English.
* Strong knowledge of Microsoft Excel.
* Proficient in Microsoft Word.
* Comfortable preparing presentations using Microsoft PowerPoint.
* Working knowledge of Microsoft Outlook for email, calendars, and meeting coordination.
* Strong communication and interpersonal skills.
* Professional and presentable approach when interacting with clients and visitors.
* Excellent organizational ability with confidence managing several tasks simultaneously.
* Strong attention to detail when handling documents, records, data, and sales information.
* Able to maintain accurate filing systems and administrative trackers.
* Comfortable interacting with investors, senior executives, Property Consultants, and Sales Managers.
* Proactive in following up on outstanding actions instead of waiting for repeated instructions.
* Dependable when handling time-sensitive administrative requirements.
* Able to work efficiently within a busy real estate brokerage environment.
* High level of discretion and confidentiality when dealing with sensitive information.
Skills Set
* Administrative Support
* Front office operations
* Reception
* Real estate brokerage
* Sales coordination
* Brokerage administration
* Customer service
* Client handling
* Investor coordination
* Telephone etiquette
* Call screening
* Meeting coordination
* Appointment scheduling
* Document management
* Data entry
* Electronic filing
* Physical filing
* Records management
* Property documentation
* Property listings
* Lead records
* Sales records
* Administrative trackers
* Internal coordination
* Courier management
* Office supplies
* Microsoft Excel
* Microsoft Word
* Microsoft PowerPoint
* Microsoft Outlook
* Email correspondence
* Presentation support
* Property launch support
* Event coordination
* Multitasking
* Confidential information management
Why Join Us
This position provides broad exposure to both front-office operations and the commercial environment of a growing Dubai real estate brokerage. The Administrator will work directly with clients, investors, Property Consultants, Sales Managers, and corporate departments, creating practical experience across brokerage administration, customer interaction, documentation, and sales support.
For professionals seeking long-term growth in the Real Estate sector, the role offers a strong foundation for progression into senior administration, sales coordination, brokerage operations, client relations, or property sales support positions within an expanding development organization.
About the Company
Azizi Developments is a Dubai-based private real estate developer with a growing portfolio of residential, commercial, hospitality, and destination projects across the United Arab Emirates. Alongside its development activities, the company continues to expand its brokerage and corporate operations, supported by teams focused on sales performance, customer value, operational efficiency, and long-term growth.
Job Details
Country: United Arab Emirates
City: Dubai
Industry: Real Estate
Function: Administrative Support
Salary: 6000-9000
Estimated salary range based on similar jobs in the job city; please confirm the final offer with the employer.
Gender: Any
Candidate Nationality: Any
Job Type: Full-time
Role Context
The Administrator supports both the client-facing and operational needs of the brokerage division. As one of the first points of contact for property buyers, investors, business partners, and visitors, the role helps create a professional and welcoming experience while ensuring enquiries are directed efficiently to the appropriate sales or management team.
Behind the front desk, the Administrator keeps brokerage activity organized through accurate documentation, data entry, filing, scheduling, tracker maintenance, and follow-up. Reliable administration helps Property Consultants and Sales Managers remain focused on client engagement, property transactions, and revenue-generating activities.
Key Responsibilities
* Manage the reception desk and maintain a professional, organized, and welcoming front-office environment.
* Greet property buyers, investors, business partners, clients, and other visitors courteously.
* Identify visitor requirements and direct them to the appropriate Property Consultant, Sales Manager, or department.
* Answer incoming telephone calls professionally and screen or transfer enquiries as required.
* Provide basic information to visitors and callers while referring specialized property or sales enquiries to the relevant team.
* Coordinate visitor appointments and maintain meeting room schedules.
* Prepare meeting spaces before client appointments, internal discussions, or presentations where required.
* Receive incoming documents, correspondence, packages, and courier deliveries.
* Coordinate outgoing documents and courier requirements while maintaining appropriate records.
* Provide daily administrative support to brokerage managers, sales teams, and Property Consultants.
* Prepare and organize documents, reports, trackers, presentations, and administrative records.
* Perform accurate data entry across relevant client, property, lead, and sales records.
* Maintain structured electronic and physical filing systems.
* Scan, print, copy, file, and archive documents according to business requirements.
* Draft routine emails, letters, notices, and internal correspondence when requested.
* Maintain document accuracy and ensure outdated or incomplete information is identified for correction.
* Assist with scheduling meetings, appointments, internal reviews, and brokerage activities.
* Maintain office supply levels and coordinate replenishment of administrative materials.
* Support Property Consultants with documentation required for property sales and client follow-up.
* Assist Sales Managers with administrative coordination and reporting requirements.
* Maintain updated records for clients, leads, properties, and brokerage activity.
* Support preparation of property forms, sales presentations, marketing materials, and supporting documentation.
* Follow up with sales personnel regarding outstanding documents, approvals, signatures, and administrative requirements.
* Assist with property listing updates when assigned.
* Verify that listing information and supporting records remain current and properly organized.
* Maintain administrative trackers covering pending actions, documents, approvals, and requests.
* Provide clear status updates when management requires visibility of outstanding items.
* Coordinate administrative requirements with Sales, Marketing, Finance, HR, and other internal departments.
* Follow up with relevant teams to ensure pending requests and approvals move forward.
* Support property launches, sales events, brokerage meetings, and client-facing activities.
* Help prepare documents, visitor lists, presentations, or logistical requirements for brokerage events.
* Maintain confidentiality when handling client, employee, financial, commercial, or sales-related information.
* Maintain professional communication with senior executives, investors, property buyers, and internal stakeholders.
* Ensure all administrative records are accurate, organized, and accessible to authorized personnel.
* Perform additional front-office and administrative duties assigned by management.
Ideal Profile
* Bachelor\'s degree or another relevant educational qualification.
* Previous experience in administration, reception, front office, sales coordination, or customer service is preferred.
* Experience within Real Estate, property brokerage, or a sales-driven environment is an advantage.
* Excellent written and spoken English.
* Strong knowledge of Microsoft Excel.
* Proficient in Microsoft Word.
* Comfortable preparing presentations using Microsoft PowerPoint.
* Working knowledge of Microsoft Outlook for email, calendars, and meeting coordination.
* Strong communication and interpersonal skills.
* Professional and presentable approach when interacting with clients and visitors.
* Excellent organizational ability with confidence managing several tasks simultaneously.
* Strong attention to detail when handling documents, records, data, and sales information.
* Able to maintain accurate filing systems and administrative trackers.
* Comfortable interacting with investors, senior executives, Property Consultants, and Sales Managers.
* Proactive in following up on outstanding actions instead of waiting for repeated instructions.
* Dependable when handling time-sensitive administrative requirements.
* Able to work efficiently within a busy real estate brokerage environment.
* High level of discretion and confidentiality when dealing with sensitive information.
Skills Set
* Administrative Support
* Front office operations
* Reception
* Real estate brokerage
* Sales coordination
* Brokerage administration
* Customer service
* Client handling
* Investor coordination
* Telephone etiquette
* Call screening
* Meeting coordination
* Appointment scheduling
* Document management
* Data entry
* Electronic filing
* Physical filing
* Records management
* Property documentation
* Property listings
* Lead records
* Sales records
* Administrative trackers
* Internal coordination
* Courier management
* Office supplies
* Microsoft Excel
* Microsoft Word
* Microsoft PowerPoint
* Microsoft Outlook
* Email correspondence
* Presentation support
* Property launch support
* Event coordination
* Multitasking
* Confidential information management
Why Join Us
This position provides broad exposure to both front-office operations and the commercial environment of a growing Dubai real estate brokerage. The Administrator will work directly with clients, investors, Property Consultants, Sales Managers, and corporate departments, creating practical experience across brokerage administration, customer interaction, documentation, and sales support.
For professionals seeking long-term growth in the Real Estate sector, the role offers a strong foundation for progression into senior administration, sales coordination, brokerage operations, client relations, or property sales support positions within an expanding development organization.
About the Company
Azizi Developments is a Dubai-based private real estate developer with a growing portfolio of residential, commercial, hospitality, and destination projects across the United Arab Emirates. Alongside its development activities, the company continues to expand its brokerage and corporate operations, supported by teams focused on sales performance, customer value, operational efficiency, and long-term growth.
