HR Office Administrator - Real Estate
Posted date [2026-09-21]
(ID: 52203)
 |
Established in the 1930s as a trading business, Al-Futtaim is one of the most progressive regional family business houses headquartered in Dubai, United Arab Emirates. |
Job Description and Requirements
HR Office Administrator - Real EstateJob Snapshot
Role: HR Office Administrator
Location: Dubai, United Arab Emirates
Industry: Real Estate
Function: Administrative Support
Experience: Not specified
Job Type: Full Time
Position Overview
Al-Futtaim Real Estate is seeking an HR Office Administrator in Dubai, United Arab Emirates to support the efficient day-to-day operation of its Human Resources offices. The role combines front desk responsibilities, HR administrative support, office and meeting-room coordination, document control, inventory tracking and purchasing activities. It requires a professional and service-focused approach when dealing with employees, visitors, HR Business Partners, vendors and other internal and external stakeholders.
Job Details
Country: United Arab Emirates
City: Dubai
Industry: Real Estate
Function: Administrative Support
Salary: Not disclosed
Gender: No Preference
Candidate Nationality: Not specified
Job Type: Full Time
Work Arrangement: On-site
Overview of the Role
The role supports the smooth operation of the Real Estate HR offices by coordinating front desk activities
and providing practical administrative and logistical assistance to the HR team.
Responsibilities extend across office facilities, meeting arrangements, HR documentation, procurement, equipment inventories and coordination with outsourced service providers. The position also contributes to employee and visitor experience by ensuring enquiries are handled professionally and the HR office remains organized and operational.
What You Will Do
Administrative Support
* Act as the first point of contact for the HR Department and liaise professionally with internal and external contacts.
* Provide a high standard of customer service to visitors and guests.
* Screen telephone calls, enquiries and requests, redirecting them appropriately and taking accurate messages when required.
* Maintain familiarity with company policies and procedures to provide appropriate responses to routine enquiries.
* Handle administrative tasks and day-to-day situations professionally.
* Ensure calls and enquiries reach the appropriate individuals when further assistance is required.
Office and Meeting Coordination
* Oversee the upkeep and maintenance of the Human Resources offices.
* Ensure office equipment and facilities remain in working condition.
* Monitor meeting rooms and associated facilities.
* Coordinate outsourced pantry staff and service providers including cleaners, canteen services, plant suppliers and pest control.
* Arrange logistical requirements for meetings held in HR meeting rooms, including preparation and catering.
* Coordinate team birthday celebrations, meetings and HR workshops with the HR Administrator.
* Prepare interview documentation in advance and provide it to the relevant HR Business Partner.
* Set up WebEx interviews and video conferences.
* Coordinate with the office assistant to ensure meeting rooms are checked after use and attendees receive required service promptly.
Document Management
* Maintain an accurate tracker for incoming and outgoing documentation.
* Update the Real Estate Telephone Directory regularly and circulate monthly updates to departmental Executive Assistants and Personal Assistants.
* Maintain document accuracy and appropriate organization to prevent misplacement.
* Update the probation tracker in coordination with Onboarding Specialists.
* Send relevant email communications regarding probation deadlines.
Inventory and Purchasing
* Track inventory status for office IT equipment, including laptops and monitors.
* Monitor induction pack inventory and advise the Onboarding Specialist when stock levels are low.
* Prepare RFAs and LPOs for HR team purchases and procurement requirements.
* Follow up on the timely release and processing of LPOs and vendor payments.
* Submit Etisalat bills to Finance and relevant HR team members within required timelines.
Key Capabilities
* Front desk and office administration.
* HR administrative coordination.
* Professional telephone and visitor handling.
* Meeting and interview coordination.
* WebEx and video conference setup.
* Document tracking and records management.
* Office facilities coordination.
* Inventory monitoring.
* RFA and LPO preparation.
* Vendor and outsourced service coordination.
* Strong organization and attention to detail.
* Professional communication with internal and external stakeholders.
Responsibilities extend across office facilities, meeting arrangements, HR documentation, procurement, equipment inventories and coordination with outsourced service providers. The position also contributes to employee and visitor experience by ensuring enquiries are handled professionally and the HR office remains organized and operational.
What You Will Do
Administrative Support
* Act as the first point of contact for the HR Department and liaise professionally with internal and external contacts.
* Provide a high standard of customer service to visitors and guests.
* Screen telephone calls, enquiries and requests, redirecting them appropriately and taking accurate messages when required.
* Maintain familiarity with company policies and procedures to provide appropriate responses to routine enquiries.
* Handle administrative tasks and day-to-day situations professionally.
* Ensure calls and enquiries reach the appropriate individuals when further assistance is required.
Office and Meeting Coordination
* Oversee the upkeep and maintenance of the Human Resources offices.
* Ensure office equipment and facilities remain in working condition.
* Monitor meeting rooms and associated facilities.
* Coordinate outsourced pantry staff and service providers including cleaners, canteen services, plant suppliers and pest control.
* Arrange logistical requirements for meetings held in HR meeting rooms, including preparation and catering.
* Coordinate team birthday celebrations, meetings and HR workshops with the HR Administrator.
* Prepare interview documentation in advance and provide it to the relevant HR Business Partner.
* Set up WebEx interviews and video conferences.
* Coordinate with the office assistant to ensure meeting rooms are checked after use and attendees receive required service promptly.
Document Management
* Maintain an accurate tracker for incoming and outgoing documentation.
* Update the Real Estate Telephone Directory regularly and circulate monthly updates to departmental Executive Assistants and Personal Assistants.
* Maintain document accuracy and appropriate organization to prevent misplacement.
* Update the probation tracker in coordination with Onboarding Specialists.
* Send relevant email communications regarding probation deadlines.
Inventory and Purchasing
* Track inventory status for office IT equipment, including laptops and monitors.
* Monitor induction pack inventory and advise the Onboarding Specialist when stock levels are low.
* Prepare RFAs and LPOs for HR team purchases and procurement requirements.
* Follow up on the timely release and processing of LPOs and vendor payments.
* Submit Etisalat bills to Finance and relevant HR team members within required timelines.
Key Capabilities
* Front desk and office administration.
* HR administrative coordination.
* Professional telephone and visitor handling.
* Meeting and interview coordination.
* WebEx and video conference setup.
* Document tracking and records management.
* Office facilities coordination.
* Inventory monitoring.
* RFA and LPO preparation.
* Vendor and outsourced service coordination.
* Strong organization and attention to detail.
* Professional communication with internal and external stakeholders.
