Events planner Job Vacancy in UAE Dubai
Posted date [2024-06-16]
(ID: 30879)
Holders of the Guinness World Record for the "Largest Fireworks Display" ever recorded and "Largest Pyrotechnic Image", Fireworks by Grucci is a sixth-generation, family-owned and operated company. Known as "America's First Family of Fireworks," the Gruccis have transformed the night skies to the delight of millions across the globe since 1850. They are world-renowned for pyrotechnic artistry, scientific innovation and old-fashioned values. Their signature performances include the official celebration of the 200th Anniversary of the National Anthem “Star Spangled Spectacular,†in Baltimore, countless performances in and around Las Vegas, NV., seven consecutive U.S. Presidential Inaugurations; the Olympic Games in Beijing, Salt Lake City, Los Angeles and Lake Placid; commemorations such as the Centennial of the Statue of Liberty and star-studded extravaganzas including the grand opening of the Atlantis Dubai and the Palm Jumeirah Island in the United Arab Emirates. On New Year’s Eve 2013, a stunning performance displaying 479,651 fireworks made its debut above Dubai’s iconic skyline. The Gruccis achieved their “Largest Fireworks Display†title with this performance and smashed the Guinness Book of World Record’s preceding mark. Phil Grucci currently serves as President/CEO of Fireworks by Grucci, Inc. and Pyrotechnique by Grucci, Inc., the manufacturing entity of the Grucci group of companies.... |
### Event Planner Roles and Responsibilities:
1. **Client Consultation**:
- Meet with clients to understand their needs, preferences, and budget.
- Discuss event details, including the theme, venue, guest list, and other specifics.
2. **Event Design and Planning**:
- Develop detailed event plans, including timelines, schedules, and task lists.
- Design event layouts, decorations, and overall ambiance in line with the clients vision.
3. **Vendor Coordination**:
- Source and manage relationships with vendors, including caterers, florists, entertainers, and rental companies.
- Negotiate contracts and ensure vendors meet their obligations.
4. **Logistics Management**:
- Coordinate all logistical aspects of the event, including transportation, setup, and teardown.
- Manage on-site operations during the event to ensure everything runs smoothly.
5. **Budget Management**:
- Create and manage the event budget, ensuring costs are kept within agreed limits.
- Track expenses and handle payments to vendors.
6. **Marketing and Promotion**:
- Promote events through social media, email campaigns, and other marketing channels.
- Design and distribute promotional materials like flyers, invitations, and press releases.
7. **Post-Event Activities**:
- Conduct post-event evaluations with clients to gather feedback.
- Handle any final payments, thank-you notes, and follow-ups.
### Qualifications for Event Planners:
1. **Education**:
- Bachelors degree in event management, hospitality, public relations, or a related field is preferred.
2. **Experience**:
- Proven experience in event planning or coordination.
- Portfolio of successful events showcasing planning and execution skills.
3. **Skills**:
- Strong organizational and multitasking abilities.
- Excellent communication and negotiation skills.
- Creative thinking and problem-solving abilities.
- Proficiency in event management software and tools.
4. **Attributes**:
- Detail-oriented and capable of managing multiple tasks simultaneously.
- Ability to work under pressure and meet tight deadlines.
- Customer-oriented with a professional demeanor.
### Rules for Event Planning:
1. **Client-Centered Approach**:
- Always prioritize the clients vision and requirements.
- Maintain open communication with clients and provide regular updates.
2. **Detailed Documentation**:
- Keep thorough records of all plans, contracts, and communications.
- Develop contingency plans for potential issues.
3. **Budget Adherence**:
- Ensure all expenses stay within the allocated budget.
- Provide clients with detailed budget breakdowns and updates.
4. **Vendor Reliability**:
- Work with reputable vendors with a track record of reliability.
- Have backup vendors in case of emergencies.
5. **Compliance with Regulations**:
- Ensure all permits and licenses required for the event are obtained.
- Adhere to safety and health regulations.
6. **Team Coordination**:
- Assign clear roles and responsibilities to team members.
- Conduct regular meetings to track progress and address issues.
1. **Client Consultation**:
- Meet with clients to understand their needs, preferences, and budget.
- Discuss event details, including the theme, venue, guest list, and other specifics.
2. **Event Design and Planning**:
- Develop detailed event plans, including timelines, schedules, and task lists.
- Design event layouts, decorations, and overall ambiance in line with the clients vision.
3. **Vendor Coordination**:
- Source and manage relationships with vendors, including caterers, florists, entertainers, and rental companies.
- Negotiate contracts and ensure vendors meet their obligations.
4. **Logistics Management**:
- Coordinate all logistical aspects of the event, including transportation, setup, and teardown.
- Manage on-site operations during the event to ensure everything runs smoothly.
5. **Budget Management**:
- Create and manage the event budget, ensuring costs are kept within agreed limits.
- Track expenses and handle payments to vendors.
6. **Marketing and Promotion**:
- Promote events through social media, email campaigns, and other marketing channels.
- Design and distribute promotional materials like flyers, invitations, and press releases.
7. **Post-Event Activities**:
- Conduct post-event evaluations with clients to gather feedback.
- Handle any final payments, thank-you notes, and follow-ups.
### Qualifications for Event Planners:
1. **Education**:
- Bachelors degree in event management, hospitality, public relations, or a related field is preferred.
2. **Experience**:
- Proven experience in event planning or coordination.
- Portfolio of successful events showcasing planning and execution skills.
3. **Skills**:
- Strong organizational and multitasking abilities.
- Excellent communication and negotiation skills.
- Creative thinking and problem-solving abilities.
- Proficiency in event management software and tools.
4. **Attributes**:
- Detail-oriented and capable of managing multiple tasks simultaneously.
- Ability to work under pressure and meet tight deadlines.
- Customer-oriented with a professional demeanor.
### Rules for Event Planning:
1. **Client-Centered Approach**:
- Always prioritize the clients vision and requirements.
- Maintain open communication with clients and provide regular updates.
2. **Detailed Documentation**:
- Keep thorough records of all plans, contracts, and communications.
- Develop contingency plans for potential issues.
3. **Budget Adherence**:
- Ensure all expenses stay within the allocated budget.
- Provide clients with detailed budget breakdowns and updates.
4. **Vendor Reliability**:
- Work with reputable vendors with a track record of reliability.
- Have backup vendors in case of emergencies.
5. **Compliance with Regulations**:
- Ensure all permits and licenses required for the event are obtained.
- Adhere to safety and health regulations.
6. **Team Coordination**:
- Assign clear roles and responsibilities to team members.
- Conduct regular meetings to track progress and address issues.
