Admin Assistant - Retail Operations
Posted date [2026-05-25]
(ID: 45636)
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Established in the 1930s as a trading business, Al-Futtaim is one of the most progressive regional family business houses headquartered in Dubai, United Arab Emirates. |
Job Description and Requirements
Admin Assistant - Retail OperationsJob Snapshot
Role: Admin Assistant - Retail Operations
Location: Dubai, United Arab Emirates
Industry: Retail
Function: Administrative Support
Experience: 6-12 months
Job Type: Full-time
Position Overview
Admin Assistant - Retail Operations in Dubai, United Arab Emirates is a Retail hiring opportunity for an organized administrative professional who can support business reporting, filing systems, presentations, data handling, and daily coordination for sales and category teams. The role is focused on improving team efficiency through accurate documentation, clear communication, structured records, and reliable administrative support in a fast-moving retail environment.
This position is suited for a detail-oriented candidate with strong MS Office skills, good communication ability, and the confidence to assist with reports, templates, PowerPoint layouts, contact lists, filing, and general office coordination.
Job Details
Country: United Arab Emirates
City: Dubai
Industry: Retail
Function: Administrative Support
Salary: 4500-7000
Estimated salary range based on similar jobs in the job city; please confirm the final offer with the employer.
Gender: Any
Candidate Nationality: Any
Job Type: Full-time
Role Context
The Admin Assistant - Retail Operations role provides essential coordination support to the sales and category team by keeping reports, records, presentations, and internal information organized and accessible. The role helps teams work faster, make better decisions, and maintain accurate documentation for daily business operations.
The successful candidate will contribute to smoother workflow by preparing scheduled reports, maintaining filing systems, creating useful office templates, supporting presentation design, and helping team members with administrative tasks that require accuracy, confidentiality, and follow-through.
Key Responsibilities
* Prepare regular reports, summaries, templates, and administrative documents for the sales and category team.
* Maintain organized filing systems to ensure business records are easy to access and update.
* Assist in preparing scheduled reports using accurate data and clear formatting.
* Maintain updated contact lists for internal coordination and business communication.
* Create PowerPoint presentations, layouts, charts, and visual summaries for team requirements.
* Use Microsoft Excel to prepare reports, pivot tables, data summaries, charts, and tracking sheets.
* Support document preparation and basic automation of recurring office files where required.
* Follow office management systems and procedures to keep administrative work consistent.
* Communicate clearly through written, verbal, and professional workplace interaction.
* Support research, data checking, and basic analysis to help solve operational or reporting issues.
* Organize tasks effectively while managing multiple priorities and team requests.
* Maintain high attention to detail when handling documents, records, reports, and presentations.
* Assist colleagues across different levels with administrative coordination in a friendly and professional manner.
* Build positive working relationships with individuals and teams across the retail business.
Ideal Profile
The ideal candidate has a Bachelor degree and 6-12 months of relevant administrative, office support, reporting, coordination, sales support, category support, or retail business support experience. The role is suitable for someone early in their career who is motivated, organized, and willing to develop within the retail industry.
The candidate should be confident using MS Office applications, especially Excel and PowerPoint. Experience preparing reports, working with templates, creating charts, managing files, and supporting presentations will be valuable.
Strong written and verbal communication skills are required. Arabic language ability will be an added advantage. The candidate should be approachable, reliable, able to make practical decisions, and comfortable supporting teams in a busy retail business environment.
Skills Set
* Administrative support
* Retail operations support
* Sales team coordination
* Category team support
* Report preparation
* Filing systems
* Contact list management
* PowerPoint presentations
* Excel reporting
* Pivot tables
* Charts and templates
* Document formatting
* Office management systems
* Data organization
* Written communication
* Verbal communication
* Research analysis
* Critical thinking
* Problem solving
* Multitasking
* Attention to detail
* Team coordination
* Relationship building
* Arabic language advantage
Why Join Us
This role offers a useful entry point into the Retail sector in Dubai, United Arab Emirates, with direct exposure to sales, category management, reporting, presentation support, and business administration. It is a strong opportunity for candidates who want to build a career in retail operations while developing practical office, data, and coordination skills.
The position provides experience in a structured regional retail business where administrative accuracy, teamwork, communication, and digital office skills support daily commercial performance.
About the Company
Al-Futtaim is a diversified regional business headquartered in Dubai, United Arab Emirates, with operations across retail, automotive, financial services, real estate, and healthcare. Al-Futtaim Retail manages a wide portfolio of respected brands across the Middle East, Africa, and Asia, delivering customer-focused retail experiences across home, fashion, lifestyle, food, beauty, electronics, and specialty retail categories.
