HR Executive - Onboarding & Documentation Job Vacancy in UAE Dubai
Posted date [2025-05-26]
(ID: 35124)
 |
About the Company Sharaf DG, a flagship brand of the Sharaf Group, is one of the UAE’s leading electronics and technology retail chains with a strong presence across the Middle East, including Bahrain, Oman, and Egypt. Built on a unique concept in consumer electronics retailing, Sharaf DG is designed to meet the evolving needs of today’s tech-savvy and quality-conscious customers. Serving over one million customers monthly, Sharaf DG offers the widest selection of top global brands across multiple product categories such as consumer electronics, IT, telecom, home appliances, home entertainment, and smart technology. More than just a retail brand, Sharaf DG is also a dynamic player in energy solutions, franchise operations, and B2B services, providing diverse career paths across multiple business verticals. Sharaf DG is constantly expanding and offers exciting job opportunities in Dubai and across the UAE in sales, retail operations, customer service, logistics, merchandising, marketing, IT support, and business development. As an employer of choice, we value talent, diversity, and innovation. With a workforce representing over 40 nationalities, we foster an inclusive and high-performing work culture. Our employees are rewarded with competitive pay, benefits, and career advancement opportunities in a supportive and growth-driven environment. At Sharaf DG, you’ll be empowered to make an impact and build a rewarding career in one of the fastest-growing electronics retail and technology solution companies in the region. Explore Sharaf DG careers in Dubai and across the Emirates today and become part of a future-focused, customer-centric team that’s redefining retail excellence.... |
HR Executive - Onboarding & Documentation
Job Overview
Sharaf DG is hiring an HR Executive to support recruitment coordination, employee onboarding, and document control functions. This role plays a vital part in ensuring smooth new hire processing and maintaining high audit compliance through accurate and timely management of employee personal files.
Job Location: Dubai, United Arab Emirates
Industry: Human Resources
Function: Office / Administrative Support
Salary: 5000-7000 monthly (Market estimated)
Gender: Any
Job Type: Full-time
Job Overview
The HR Executive will act as a central point of coordination for recruitment logistics, onboarding formalities, and physical employee file management. This includes close collaboration with internal departments, high-volume document handling, and consistent adherence to HR policies and audit standards.
Key Responsibilities
Recruitment Coordination
* Schedule and coordinate interviews, print materials, and manage follow-ups with shortlisted candidates within one working day
* Ensure timely communication with hiring teams and candidates to confirm attendance and joining status
Onboarding Support
* Prepare offer letters, ATA forms, and initiate visa applications for new hires
* Support onboarding activities for both Sharaf DG and Sharaf Electronics
* Ensure a seamless experience for new joiners across departments
Document Handling & Interdepartmental Coordination
* Photocopy and organize passports, visas, academic certificates, and joining documents within one working day
* Submit documentation to Payroll, Medical, and Insurance teams promptly
HR Process Compliance
* Ensure all assigned tasks are completed in accordance with HR SOPs and within set timelines
* Participate in monthly internal audits and ensure high compliance scoring
Employee File Management (Hard Copy)
* Create and maintain hardcopy personal files for all active and inactive employees
* Open physical files for new hires within two working days of joining
* Track the movement of files using a manual or digital logbook system
* Ensure files are organized, up-to-date, and audit-ready at all times
Key Performance Indicators (KPIs)
* Timely completion of all onboarding logistics and recruitment coordination tasks
* Zero-delay in document handovers to internal stakeholders
* Accuracy in file creation, maintenance, and retrieval logs
* Audit score compliance and readiness of personal file documentation
Requirements
Education
* Bachelor’s degree in Human Resources, Business Administration, or related field
Experience
* 1–2 years in HR operations, onboarding, or recruitment support
* Prior experience in employee file management or document control is advantageous
Skills & Competencies
* Excellent time management and organizational skills
* Meticulous attention to detail and accuracy
* Ability to handle confidential information with integrity
* Strong communication and coordination skills
* Proficient in Microsoft Office and basic office equipment (scanners, printers, copiers)
What We Offer
* Exposure to structured HR processes in a fast-paced retail and electronics group
* Strong focus on compliance, audit preparation, and process efficiency
* Cross-departmental collaboration and skill-building in HR operations
About the Company
Sharaf DG is one of the UAE’s leading retail and electronics brands, recognized for its service excellence and innovation. The HR team is integral to shaping efficient, compliant, and people-centric operations across its expanding workforce.
Job Overview
Sharaf DG is hiring an HR Executive to support recruitment coordination, employee onboarding, and document control functions. This role plays a vital part in ensuring smooth new hire processing and maintaining high audit compliance through accurate and timely management of employee personal files.
Job Location: Dubai, United Arab Emirates
Industry: Human Resources
Function: Office / Administrative Support
Salary: 5000-7000 monthly (Market estimated)
Gender: Any
Job Type: Full-time
Job Overview
The HR Executive will act as a central point of coordination for recruitment logistics, onboarding formalities, and physical employee file management. This includes close collaboration with internal departments, high-volume document handling, and consistent adherence to HR policies and audit standards.
Key Responsibilities
Recruitment Coordination
* Schedule and coordinate interviews, print materials, and manage follow-ups with shortlisted candidates within one working day
* Ensure timely communication with hiring teams and candidates to confirm attendance and joining status
Onboarding Support
* Prepare offer letters, ATA forms, and initiate visa applications for new hires
* Support onboarding activities for both Sharaf DG and Sharaf Electronics
* Ensure a seamless experience for new joiners across departments
Document Handling & Interdepartmental Coordination
* Photocopy and organize passports, visas, academic certificates, and joining documents within one working day
* Submit documentation to Payroll, Medical, and Insurance teams promptly
HR Process Compliance
* Ensure all assigned tasks are completed in accordance with HR SOPs and within set timelines
* Participate in monthly internal audits and ensure high compliance scoring
Employee File Management (Hard Copy)
* Create and maintain hardcopy personal files for all active and inactive employees
* Open physical files for new hires within two working days of joining
* Track the movement of files using a manual or digital logbook system
* Ensure files are organized, up-to-date, and audit-ready at all times
Key Performance Indicators (KPIs)
* Timely completion of all onboarding logistics and recruitment coordination tasks
* Zero-delay in document handovers to internal stakeholders
* Accuracy in file creation, maintenance, and retrieval logs
* Audit score compliance and readiness of personal file documentation
Requirements
Education
* Bachelor’s degree in Human Resources, Business Administration, or related field
Experience
* 1–2 years in HR operations, onboarding, or recruitment support
* Prior experience in employee file management or document control is advantageous
Skills & Competencies
* Excellent time management and organizational skills
* Meticulous attention to detail and accuracy
* Ability to handle confidential information with integrity
* Strong communication and coordination skills
* Proficient in Microsoft Office and basic office equipment (scanners, printers, copiers)
What We Offer
* Exposure to structured HR processes in a fast-paced retail and electronics group
* Strong focus on compliance, audit preparation, and process efficiency
* Cross-departmental collaboration and skill-building in HR operations
About the Company
Sharaf DG is one of the UAE’s leading retail and electronics brands, recognized for its service excellence and innovation. The HR team is integral to shaping efficient, compliant, and people-centric operations across its expanding workforce.
