Logistics Executive - Retail Supply

Logistics Executive - Retail Supply will help maintain smooth movement of goods, documents, payments, and inventory records across Al-Futtaim Watches and Jewellery operations. This role connects brand teams, vendors, warehouse staff, banks, insurance providers, clearing agents, finance teams, and 3PL partners to ensure shipments are processed correctly from handover to warehouse receipt and from sales order to customer dispatch. The position has direct impact on stock availability, order accuracy, import planning, outbound delivery readiness, payment tracking, and reporting reliability.

Key Responsibilities

* Manage inbound logistics activities in SAP Material Management, including vendor creation, material creation, brand creation, and related master data coordination.
* Coordinate with EIT, Finance, brand teams, and internal stakeholders to ensure SAP records and logistics data are updated accurately.
* Follow up with warehouses, vendors, insurance providers, 3PL clearing agents, and brand teams for shipment movement, documentation, and stock receipt.
* Support end-to-end supply chain documentation from shipment handover through customs clearance and warehouse receiving.
* Process bank guarantees, letters of credit, and document payment requirements in coordination with brand managers and order approval processes.
* Coordinate with suppliers, banks, clearing agents, and related parties to clear consigned shipments and complete payment clearance requirements.
* Provide required documentation to shared services and finance teams for clearing advance payments against bank guarantees.
* Follow up with vendors for monthly import plans and maintain import reports for finance review and shipment visibility.
* Process sales orders in SAP based on stock allocation, approved pricing, and brand requirements.
* Prepare proforma invoices and coordinate missing pricing updates with the relevant brand team.
* Process deliveries in SAP for picking, packing, invoicing, and outbound dispatch preparation.
* Prepare outbound shipment documents including invoices, packing lists, shipment attestations, and country-specific export requirements.
* Coordinate with 3PL partners to ensure outbound shipments are processed on time and supported with complete documentation.
* Initiate weekly payment processes for 3PL invoices covering freight, courier, customs, and related logistics costs.
* Maintain a payment monitoring database to support analysis, reconciliation, and finance follow-up.
* Reconcile overseas operations stock reports with SAP stock records every fortnight.
* Coordinate with warehouse, sourcing, finance, and brand teams to identify and resolve stock discrepancies.
* Support inventory control, logistics reporting, administrative tracking, and documentation accuracy across assigned brands.

Ideal Profile

* Bachelor\'s degree in a related field such as Business Administration, Logistics, Supply Chain, Finance, or Commerce.
* Minimum 2-3 years of experience in administration, logistics coordination, sales coordination, supply chain support, or retail operations support.
* Experience in retail logistics, watches and jewellery, luxury goods, consumer products, or branded merchandise operations is an advantage.
* Good working knowledge of SAP, especially Material Management, sales order processing, delivery processing, and invoice-related transactions.
* Strong MS Office skills with the ability to manage reports, trackers, databases, and documentation accurately.
* Basic understanding of accounting practices, payment processing, bank guarantees, letters of credit, and invoice follow-up.
* Ability to coordinate with vendors, warehouses, banks, clearing agents, 3PL partners, finance teams, and brand teams.
* Strong analytical ability with attention to detail in stock records, shipment documents, pricing inputs, and payment reports.
* Able to manage multiple tasks in a fast-paced retail logistics environment.
* Good understanding of merchandising, planning, sales support, stock allocation, and retail supply chain processes.
* Clear communication skills with a positive, cooperative, and service-focused working style.
* Organized approach with the ability to follow up consistently and close pending actions with internal and external stakeholders.

Skills Set

* Retail logistics
* Inbound logistics
* Outbound logistics
* SAP Material Management
* Sales order processing
* Delivery processing
* Proforma invoices
* Vendor coordination
* Brand coordination
* Warehouse coordination
* 3PL coordination
* Customs documentation
* Import planning
* Shipment tracking
* Packing lists
* Shipment attestations
* Bank guarantees
* Letters of credit
* Payment processing
* Invoice tracking
* Inventory control
* Stock reconciliation
* SAP stock reporting
* Finance coordination
* MS Office
* Report analysis
* Database monitoring
* Supply chain administration
* Sales coordination
* Merchandising support

Why Join Us

This role offers a practical opportunity to work within a major Dubai-based retail group supporting watches and jewellery logistics across inbound supply, outbound deliveries, inventory control, and finance coordination. It is a strong fit for a logistics professional who enjoys structured follow-up, accurate documentation, SAP-based operations, supplier coordination, and stock movement visibility. The position provides exposure to retail supply chain operations, 3PL processes, international shipment documentation, and cross-functional collaboration within a well-established regional business.

About the Company

Al-Futtaim is a diversified business headquartered in Dubai, United Arab Emirates, with operations across retail, automotive, financial services, real estate, and healthcare. Its retail division manages respected international brands across the Middle East, Africa, and Asia, supporting store operations, ecommerce growth, logistics coordination, merchandising activity, and customer-focused retail services across multiple markets.