Senior Administrative Assistant Job Vacancy in Saudi Arabia
BAT is evolving at pace - truly like no other organization. To achieve the ambition we have set for ourselves, we are looking for colleagues who are ready to live our ethos every day. Come be a part of this journey!
WHAT YOU WILL BE ACCOUNTABLE FOR
Responsible for the provision and coordination of all administration support to the General Manager, including preparation and consolidation of sensitive confidential documents, presentations, reports and correspondence.
Coordinates and manages the calendar and appointment schedule for the General Manager, exercising discretion and judgment to the priority and urgency of such.
Manage travel arrangements including booking flights, hotels, cars and coordinating itineraries.
Prepare meeting agendas, take meeting notes as required, transcribe flip chart notes, prepare meeting minutes.
Code and track invoices and submit for payment in timely manner.
Coordinates all travel and accommodation arrangements for the General Manager and visiting senior executives.
Coordinates all administration related to offsite meetings and events sponsored by the General Manager.
Provides support to the Business Operations Lead with all Management Team meetings, including scheduling, agenda development and minute taking.
Creates and develops complex visual presentations through Microsoft PowerPoint.
Prepare and ensure timely expense report submission for General Manager and Management Team.
Processes account payable invoices and all aspects of expense reporting related to the General Management budget.
Coordinates cross-functional collaboration with the office management and administrative coordinator group to ensure a high and consistent level of office services provided across all functions.
Prepare and distribute internal communications (letters, posters etc.).
Prepare monthly/quarterly/annual and ad hoc reports.
Answer multiple phone lines, takes messages, and screens and redirects calls.
Abides by office services policies and procedures as required under the Occupational Health and Safety Act to secure an optimal and safe working environment. Acts as an active member of the Health and Safety Committee.
Communicate corporate events and activities using social media platforms.