Executive Secretary Job Vacancy in Iraq
Posted date [2023-10-15]
(ID: 29380)
Job Summary:
The Executive Secretary to the CEO plays a crucial role in providing comprehensive administrative and executive support to the Chief Executive Officer (CEO). This position involves managing the CEOs schedule, coordinating high-level meetings, handling confidential information, and assisting in various administrative functions to ensure the smooth functioning of the CEOs office.
Key Responsibilities:
Schedule Management:
Effectively manage the CEOs calendar, including scheduling meetings, appointments, and events.
Anticipate scheduling conflicts and proactively resolve them to optimize the CEOs time.
Meeting Coordination:
Prepare meeting agendas, materials, and presentations for the CEO.
Coordinate logistics for board meetings, executive team meetings, and other high-level gatherings.
Communication and Correspondence:
Draft, review, and edit emails, memos, speeches, and other communications on behalf of the CEO.
Handle incoming communications, prioritize responses, and redirect inquiries when necessary.
Document Management:
Maintain organized electronic and physical files, ensuring easy retrieval of important documents.
Ensure accuracy and consistency of information in documents prepared for the CEOs review.
Travel Arrangements:
Plan and arrange complex travel itineraries, including flights, accommodations, ground transportation, and visas.
Provide detailed travel plans and support to ensure smooth CEO travel experiences.
Confidentiality and Discretion:
Handle sensitive and confidential information with the utmost discretion and professionalism.
Establish and enforce security measures to protect confidential documents and communications.
Administrative Support:
Prepare and review financial reports, expense statements, and other financial documents.
Assist in preparing presentations, reports, and research materials for the CEO.
Relationship Management:
Build and maintain positive relationships with internal and external stakeholders.
Serve as a liaison between the CEO and key contacts, including clients, partners, and board members.
Strategic Support:
Collaborate with the CEO to provide strategic insights and support in various projects and initiatives.
Conduct research and compile data to assist in decision-making processes.
Fluent in English is a Must
Location: Erbil
The Executive Secretary to the CEO plays a crucial role in providing comprehensive administrative and executive support to the Chief Executive Officer (CEO). This position involves managing the CEOs schedule, coordinating high-level meetings, handling confidential information, and assisting in various administrative functions to ensure the smooth functioning of the CEOs office.
Key Responsibilities:
Schedule Management:
Effectively manage the CEOs calendar, including scheduling meetings, appointments, and events.
Anticipate scheduling conflicts and proactively resolve them to optimize the CEOs time.
Meeting Coordination:
Prepare meeting agendas, materials, and presentations for the CEO.
Coordinate logistics for board meetings, executive team meetings, and other high-level gatherings.
Communication and Correspondence:
Draft, review, and edit emails, memos, speeches, and other communications on behalf of the CEO.
Handle incoming communications, prioritize responses, and redirect inquiries when necessary.
Document Management:
Maintain organized electronic and physical files, ensuring easy retrieval of important documents.
Ensure accuracy and consistency of information in documents prepared for the CEOs review.
Travel Arrangements:
Plan and arrange complex travel itineraries, including flights, accommodations, ground transportation, and visas.
Provide detailed travel plans and support to ensure smooth CEO travel experiences.
Confidentiality and Discretion:
Handle sensitive and confidential information with the utmost discretion and professionalism.
Establish and enforce security measures to protect confidential documents and communications.
Administrative Support:
Prepare and review financial reports, expense statements, and other financial documents.
Assist in preparing presentations, reports, and research materials for the CEO.
Relationship Management:
Build and maintain positive relationships with internal and external stakeholders.
Serve as a liaison between the CEO and key contacts, including clients, partners, and board members.
Strategic Support:
Collaborate with the CEO to provide strategic insights and support in various projects and initiatives.
Conduct research and compile data to assist in decision-making processes.
Fluent in English is a Must
Location: Erbil
