Procurement Assistant (Documentation) Job Vacancy in Qatar
Posted date [2025-01-13]
(ID: 33146)
 |
Founded in 1969 as a joint venture between the Government of Qatar and a number of foreign shareholders, QAFCO has evolved steadily over the past five decades as a world-class fertilizer producer. The country\'s first large-scale venture in the petrochemical sector, QAFCO was established to diversify the economy and utilize the nation\'s enormous gas reserve. QAFCO is owned 100% by Industries Qatar (IQ).
With 6 world-class plants producing a sizable annual capacity of 3.8 million MT of ammonia and 5.6 million MT of urea, QAFCO stands proudly as the world’s largest single-site exporter of urea with up to 14% share of the world supply. QAFCO is strongly committed to operating its assets safely, efficiently and in an environmentally responsible manner to produce high quality Ammonia and Urea. Continuing with its commitment to excellence, QAFCO aims to be the world\'s leading urea producer by 2030, driving towards a greener earth.... |
Procurement Assistant (Documentation)
Requisition ID: 718
Location: Doha, Qatar
Function: Finance
- Job Purpose
The Procurement Assistant will provide essential support in the procurement of low to non-critical goods, services, and documentation. The role involves ensuring compliance with QAFCO’s procurement policies and procedures, maintaining confidentiality, and focusing on quality, timely supply, and cost efficiency. This position requires strong attention to detail, effective communication, and knowledge of procurement systems to manage the entire procurement cycle efficiently.
- Key Responsibilities
- Handle procurement activities for low to non-critical goods and services, ensuring adherence to timelines, budgets, and quality standards.
- Identify and evaluate potential new suppliers by keeping track of local market developments to ensure an uninterrupted supply chain.
- Conduct regular performance evaluations of suppliers and recommend improvements to superiors.
- Analyze and compare offers based on specifications, prices, payment terms, and delivery schedules, ensuring the best value for procurement decisions.
- Assist end-users and superiors in developing cost estimates to ensure all cost components are considered.
- Stay updated on technical knowledge by reviewing product catalogs, trade journals, and publications relevant to procurement.
- Maintain close communication with internal departments and external suppliers to expedite orders and follow up on procurement statuses.
- Manage procurement data using computer-based systems and maintain paper-based documentation for easy retrieval.
- Perform additional duties assigned by superiors to support the department’s goals.
- Participate in on-the-job training for new hires and trainees to help them develop the necessary skills for independent procurement tasks.
- Maintain control over the company’s document management system (QCDS) by indexing and classifying documents according to established guidelines.
- File and maintain various official and confidential documents, including tenders, purchase orders, contracts, correspondence, and invoices.
- Ensure proper record-keeping and retrieval of documents, purging outdated files, and maintaining document security.
- Desired Candidate Profile
- High School diploma plus a 2-year diploma in a relevant discipline.
- Minimum 5 years of relevant experience in procurement and supply chain management.
- Familiarity with main procurement and contracts (C&P) application software, databases, web-hosted services, and e-commerce platforms.
- Understanding of integrated management systems (IMS).
- Clear knowledge of Authorization for Expenditure (AFE) and Annual Work Program and Budget (WP&B) procedures.
- Experience in preparing and reviewing reports related to procurement and supply chain activities.
- Skills in preparing technical bid requests, evaluating vendors, selecting contractors, and negotiating contracts.
- Strong relationship management skills to maintain effective business partnerships with vendors and contractors.
- Knowledge of procedures and work practices for material ordering, expediting, and electronic document management (EDMS).
- Proficiency in managing the distribution, filing, and security of business documents.
- Why Join Us?
This role offers an exciting opportunity to work in a dynamic procurement environment with a focus on operational excellence. You will gain exposure to various procurement processes, develop your expertise in supply chain management, and contribute to the smooth operation of QAFCO’s business activities.
Take the next step in your career by joining QAFCO’s procurement team. Apply now and become part of a company that values integrity, collaboration, and continuous improvement.
Requisition ID: 718
Location: Doha, Qatar
Function: Finance
- Job Purpose
The Procurement Assistant will provide essential support in the procurement of low to non-critical goods, services, and documentation. The role involves ensuring compliance with QAFCO’s procurement policies and procedures, maintaining confidentiality, and focusing on quality, timely supply, and cost efficiency. This position requires strong attention to detail, effective communication, and knowledge of procurement systems to manage the entire procurement cycle efficiently.
- Key Responsibilities
- Handle procurement activities for low to non-critical goods and services, ensuring adherence to timelines, budgets, and quality standards.
- Identify and evaluate potential new suppliers by keeping track of local market developments to ensure an uninterrupted supply chain.
- Conduct regular performance evaluations of suppliers and recommend improvements to superiors.
- Analyze and compare offers based on specifications, prices, payment terms, and delivery schedules, ensuring the best value for procurement decisions.
- Assist end-users and superiors in developing cost estimates to ensure all cost components are considered.
- Stay updated on technical knowledge by reviewing product catalogs, trade journals, and publications relevant to procurement.
- Maintain close communication with internal departments and external suppliers to expedite orders and follow up on procurement statuses.
- Manage procurement data using computer-based systems and maintain paper-based documentation for easy retrieval.
- Perform additional duties assigned by superiors to support the department’s goals.
- Participate in on-the-job training for new hires and trainees to help them develop the necessary skills for independent procurement tasks.
- Maintain control over the company’s document management system (QCDS) by indexing and classifying documents according to established guidelines.
- File and maintain various official and confidential documents, including tenders, purchase orders, contracts, correspondence, and invoices.
- Ensure proper record-keeping and retrieval of documents, purging outdated files, and maintaining document security.
- Desired Candidate Profile
- High School diploma plus a 2-year diploma in a relevant discipline.
- Minimum 5 years of relevant experience in procurement and supply chain management.
- Familiarity with main procurement and contracts (C&P) application software, databases, web-hosted services, and e-commerce platforms.
- Understanding of integrated management systems (IMS).
- Clear knowledge of Authorization for Expenditure (AFE) and Annual Work Program and Budget (WP&B) procedures.
- Experience in preparing and reviewing reports related to procurement and supply chain activities.
- Skills in preparing technical bid requests, evaluating vendors, selecting contractors, and negotiating contracts.
- Strong relationship management skills to maintain effective business partnerships with vendors and contractors.
- Knowledge of procedures and work practices for material ordering, expediting, and electronic document management (EDMS).
- Proficiency in managing the distribution, filing, and security of business documents.
- Why Join Us?
This role offers an exciting opportunity to work in a dynamic procurement environment with a focus on operational excellence. You will gain exposure to various procurement processes, develop your expertise in supply chain management, and contribute to the smooth operation of QAFCO’s business activities.
Take the next step in your career by joining QAFCO’s procurement team. Apply now and become part of a company that values integrity, collaboration, and continuous improvement.
